Laboratory Refrigerator (V2)
Indian Space Research Organization
THIRUVANANTHAPURAM, KERALA
Posted:
4 August 2025
Closed:
1 September 2025
GEM
GEM
University of Kerala Laboratory Refrigerator (V2) Tender 2026 Kerala Higher Education Dept ISO/IS 550 Compliance
Bid Publish Date
22-May-2026, 12:01 pm
Bid End Date
09-Jun-2026, 5:00 pm
Location
THIRUVANANTHAPURAM , KERALA
Progress
Issue22-May-2026, 12:01 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: Manufacturer Authorization where distributors bid
- • Technical standards: IS/ISO criteria to be specified in Data Sheet; ensure compressor exclusion in warranty
- • Unique clauses: 25% quantity variation, delivery extension based on original/extended periods
- • Critical eligibility: 3 years govt supply experience; positive contracts with central/state bodies
- • Warranty/AMC: full unit warranty excluding compressor; installation within 3 months
- • Penalties/LD: to be detailed in terms; ensure timely delivery and data-sheet conformity
Tender Overview
University of Kerala invites bids for a Laboratory Refrigerator (V2) under the Higher Education Department Kerala. The procurement focuses on a generic laboratory refrigeration unit with configurable capacity, multi-shelf interior, corrosion-resistant shelves, and robust outer/inner bodies. The contract contemplates a potential quantity variation of up to 25% during and after award, with delivery to commence after the original schedule and extended as per option clause. Bidders must upload an Data Sheet matching offered specs and demonstrate three years’ experience supplying similar govt products. Installation within three months is required, and a DL/EMD submission via DD or online is mandated.
This re-tender follows a cancelled bid and emphasizes strict conformity to provided product data sheets and OEM authorizations. The selection hinges on demonstrated govt-sector experience, compliance with technical parameters, and timely delivery at contracted rates. Unique aspects include the option clause for quantity adjustments and mandatory installation within three months of receipt of order. The procurement aims to equip the University labs with a compliant, reliable refrigeration solution built to withstand laboratory use.
Technical Specifications & Requirements
- Capacity of Refrigerator (Liters) and calculated dimensions (from title/BOQ context)
- Number of Shelves/Drawers/Trays for organized sample storage
- Outer Body Material and Inner Body Material specifics
- Number of Doors and layout suitability for lab access
- Corrosion Resistant shelves/drawers/trays for long-term lab durability
- Warranty for complete unit (excluding compressor) with defined duration
- EMD/Payment terms alignment and data sheet alignment with offered model
- Installation within 3 months of receiving order; performance verification post-installation
- OEM authorization where applicable; data sheet alignment mandatory
- Delivery/install location: University of Kerala labs (Kerala)
Terms, Conditions & Eligibility
- EMD via Account Payee DD in favour of Finance Officer, University of Kerala; or online as specified, with hard copy delivery within 5 days post bid end
- Experience: minimum 3 years in supplying similar govt category products; supporting contracts to be submitted
- Data Sheet: must precisely match product specifications; mismatches may lead to rejection
- Manufacturer Authorization: required for OEM/distributor where applicable with full contact details
- Delivery: installation within three months; option for quantity adjustment up to 25% at contracted rates
- Payment terms: as per standard govt terms (to be confirmed in ATC); ensure GST/PAN/Credentials are valid
- Warranty/Support: provide complete unit warranty details and service terms for the post-warranty period
Key Specifications
-
Laboratory Refrigerator (V2) must specify capacity in liters, number of shelves, and door configuration
-
Construction materials: define outer/inner body materials and corrosion resistance
-
Shelf/drawer/chamber specs: material, load rating, adjustable positioning
-
Warranty scope: full unit warranty excluding compressor with defined period
-
Delivery/install timeline: three months from order receipt
Terms & Conditions
-
Delivery quantity may shift by up to 25% at contract and during currency
-
Data Sheet must perfectly reflect offered specs to avoid rejection
-
Three years govt-sector experience required; adequate OEM authorization if distributor bids
Important Clauses
Payment Terms
EMD to be paid via DD or online; delivery terms aligned with govt schedule; ensure submission of proof
Delivery Schedule
Installation within three months of receipt; option clause allows time adjustments proportional to quantity changes
Penalties/Liquidated Damages
Penalties to be specified in ATC; ensure timely delivery and performance milestones
Bidder Eligibility
-
Minimum 3 years govt/similar procurement experience
-
Non-liquidation, no bankruptcy or receivership
-
OEM authorization when applicable; valid financials and GST/PAN
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Laboratory Refrigerator (V2) (Q2)
Authority Records
HIGHER EDUCATION DEPARTMENT
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Documents 4
GeM-Bidding-9336231.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Capacity of Refrigerator (In Liters) | >1000<=1250 |
| Dimension and Constructions | Number of Shelves/Drawers/Trays | 10 |
| Dimension and Constructions | Outer Body Material | Galvanized Iron |
| Dimension and Constructions | Inner Body Material | Polystyrene (PS) |
| Dimension and Constructions | Number of Doors | 2 |
| Dimension and Constructions | Corrosion Resistant Shelves/Drawers/Trays, Inner and Outer Body | Yes |
| Certification, Testing & Warranty | Warranty for complete unit (Excluding Compressor) | 1, 2, 3, 4, 5 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates of prior govt-supply contracts (minimum 3 years)
4
Financial statements or solvency certificate
5
EMD submission proof (DD or online payment receipt)
6
Data Sheet of offered refrigerator model
7
OEM Manufacturer Authorization certificate (where applicable)
8
Technical bid documents and installation plan
Frequently Asked Questions
How to bid for the laboratory refrigerator tender in Kerala 2026?
Bidders must submit the Data Sheet with offered specs, provide 3 years govt supply experience, furnish EMD via DD or online, and include OEM authorization if bidding through an authorized distributor. Installation must occur within three months and quantity may vary up to 25%, with delivery aligned to contract terms.
What documents are required for the Kerala university refrigerator bid?
Required documents include GST registration, PAN, three years of government contracts, financial statements, EMD proof, data sheet of the offered model, OEM authorization, and technical bid with installation plan. Ensure data sheet matches the actual product offered.
What standards and warranties apply to the laboratory refrigerator?
The tender requires a clearly defined warranty for the complete unit excluding the compressor; standards like IS/ISO must be specified in the data sheet. Ensure corrosion-resistant shelves and approved materials are listed, with performance commitments visible in the warranty terms.
When is delivery expected after order for the Kerala tender?
Delivery/installation must occur within three months of order receipt. If quantity increases by up to 25%, additional time is calculated with a minimum of 30 days, subject to original delivery constraints.
What are the EMD submission details for the Kerala refrigerator bid?
Submit EMD via Account Payee DD in favour of Finance Officer, University of Kerala, or provide online payment proof. A scanned copy must be uploaded, with the hard copy delivered within 5 days of bid end date or bid opening.
Which bidders qualify based on prior govt experience for this appliance?
Bidders must demonstrate regular manufacture/supply of similar lab refrigeration to central/state government or PSUs for at least 3 years prior to bid opening, with contracts to support annual activity and quantities supplied in each year.
What is required for OEM authorization in this Kerala bid?
When distributors submit bids, provide an OEM authorization certificate detailing name, address, email, and phone number of the authorized representative, ensuring alignment with the data sheet and compliance verification during bid evaluation.
What is the impact of the 25% quantity option on delivery timelines?
The option clause allows quantity changes up to 25% during award and currency. Delivery time scales via the formula (increased quantity/original quantity) × original delivery period, with a minimum of 30 days, and extensions possible within contract limits.
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Documents 4
GeM-Bidding-9336231.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS