Toner Cartridges / Ink Cartridges / Consumables for Printers,Toner Cartridges / Ink Cartridges / Co
Office Of Dg R & D (sam)
NORTH DELHI, DELHI
Posted:
7 January 2025
Closed:
4 February 2025
GEM
GEM
Central Coalfields Limited Toner Cartridges Tender Bokaro Jharkhand 2026 ISO/Generic Standards
Progress
Issue23-May-2026, 12:20 pm
Corrigendum02-Jun-2026
AwardPending
Quantity
135
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Key Highlights
- • Critical clause: quantity variation up to 25% at contract placement and during currency
- • Brand/OEM compatibility: generic cartridge categories for multiple printers; model numbers must align with OEMs
- • Data sheet required with bid; mismatch may lead to bid rejection
- • Manufacturer Authorization required for authorized distributors / OEM service providers
- • Post-receipt inspection at consignee site; CHD authorized representative to conduct
- • Invoice must be in consignee name with GSTIN of consignee
- • Scope strictly supply of goods; no service components unless explicitly stated
- • No explicit EMD amount provided in data; bidders should prepare standard bid security per organization norms
Categories
2
Tender Overview
Central Coalfields Limited invites bids for the procurement of TonER Cartridges / Ink Cartridges / Consumables for Printers at BOKARO, JHARKHAND. The scope covers the supply of compatible cartridges and consumables for various OEM printers, with data sheet alignment and post-acceptance inspection. The buyers reserve up to a 25% quantity variation and may adjust delivery timelines within the extended window. Bidder must submit PAN, GSTIN, cancelled cheque, and EFT mandate; data sheet uploaded; manufacturer authorisation required for distributors. This tender emphasizes data-sheet conformity and post-receipt verification to ensure compatibility with OEM models and printer brands.
Technical Specifications & Requirements
- Product Class of Cartridge and Color of Ink/Toner to be specified by bidder per OEM compatibility
- Type of Cartridge/Consumable and Model Number alignment with OEM printers
- Printer/Multifunction Machines Brand compatibility for offered cartridges
- Minimum Yield of replacement cartridges (pages) to be stated in bid and data sheet aligned
- Data Sheet must match offered product specs; mismatch may lead to bid rejection
- Scope of Supply is strictly goods supply; no services included unless stated
- Pre-Dispatch N/A; Post Receipt Inspection at consignee site via CMO(CHD) or authorized representative
- Data Sheet Verification required to prevent parameter mismatches
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease order quantity up to 25% at contracted rates and timeframes
- EMD/Financials: Not explicitly disclosed in data; ensure GSTIN and PAN submission as required
- Documents for Bid: PAN, GSTIN, cancelled cheque, EFT mandate; Manufacturer Authorization for OEMs
- Delivery & Payment References: Delivery window aligned with original plus possible extension; payment terms not detailed in data
- Inspection: Post-receipt inspection at consignee site; Nominated Inspection Agency not specified beyond CHD reference
- Invoice: Must be raised in consignee name with consignee GSTIN
- Data Sheet Compliance: Essential to validate product parameters with tender specifications
Key Specifications
-
Product Class of Cartridge
-
Printer/Multifunction Machines Brand compatibility
-
Type of Cartridge/Consumable
-
Color of Ink/Toner
-
Model Number of OEM printer and cartridge
-
Minimum Yield (Pages) of replacement cartridge
-
Data Sheet alignment with offered products
Terms & Conditions
-
Quantity variation up to 25% at contract and during currency
-
Post-receipt inspection at consignee site; CHD or authorized representative
-
Bid submission requires PAN, GSTIN, cancelled cheque and EFT mandate; OEM authorisation mandatory
Important Clauses
Payment Terms
No explicit payment terms provided in the buyer-added terms; invoices must be raised in consignee name with GSTIN; standard vendor payment terms to be confirmed with purchaser
Delivery Schedule
Delivery period details are tied to original order with possible extension under option clause; additional time calculation follows (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in provided terms; penalties, if any, to be clarified in ATC/ATC document and supplier contract
Bidder Eligibility
-
Experience in supplying printer toner/ink cartridges to government entities or large organizations
-
GST registration and valid PAN card
-
Manufacturer authorization for OEM cartridges or approved distributor status
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Authority Records
MINISTRY OF COALCOAL INDIA LIMITED
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Document Filing
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Documents 11
GeM-Bidding-9306127.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
CATALOG-Specification-5
CATALOG Specification
CATALOG-Specification-6
CATALOG Specification
CATALOG-Specification-7
CATALOG Specification
CATALOG-Specification-8
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
8 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | Brother |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | DCP-L2531DW, HL-L2351DW |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | TN2465 |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled Cheque copy
4
EFT Mandate copy certified by bank
5
Data Sheet of offered products uploaded with bid
6
Manufacturer Authorization/OEM authorisation for distributors
7
Any other bid-specific documents as per T&C
8
invoices to be raised in consignee name with GSTIN
Corrigendum Updates
1 Update
#1
02-Jun-2026 Update
Extended Deadline
09-Jun-2026, 1:00 pm
Opening Date
09-Jun-2026, 1:30 pm
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for toner cartridges tender in Bokaro Jharkhand 2026
Bidders should prepare PAN, GSTIN, cancelled cheque, EFT mandate, and Manufacturer Authorization. Upload the Data Sheet of offered cartridges, ensure data sheet aligns with product specs, and submit for Central Coalfields Limited (Bokaro) procurement. Ensure 25% quantity variation clause is accounted for in planning and pricing.
What documents are required for printer consumables bid in Bokaro
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if bidding as distributor; Data Sheet of offered cartridges must be uploaded and matched to product parameters; invoicing must be in consignee name with GSTIN.
What are the technical specifications for toner cartridges in this tender
Specifications cover generic cartridge class, printer brand compatibility, cartridge type, ink/toner color, OEM model numbers, minimum yield per cartridge, and Data Sheet alignment; ensure offered product parameters exactly match the OEM printer models listed.
When is the delivery window for Bokaro printer consumables procurement
Delivery terms reference the original delivery period with option to extend; additional time is calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days, with possible extension to the original delivery period.
What are the payment terms for Central Coalfields toner tender
Explicit payment terms are not detailed in the buyer-added terms; ensure invoices are raised in consignee name with GSTIN; confirm standard supplier payment terms with CCL during contracting.
What is required for OEM authorization in this tender
Distributor bids require Manufacturer Authorization/Form with OEM details (name, designation, address, email, phone); ensure authorization covers specific cartridge models and printer brands offered in the bid.
What happens if data sheet parameters mismatch in bid
Data Sheet mismatch triggers bid rejection by buyer; ensure the data sheet exactly matches product specifications offered, including model numbers, yield, color, and printer compatibility for Central Coalfields Limited.
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Documents 11
GeM-Bidding-9306127.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
CATALOG-Specification-5
CATALOG Specification
CATALOG-Specification-6
CATALOG Specification
CATALOG-Specification-7
CATALOG Specification
CATALOG-Specification-8
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS