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Indian Army Department of Military Affairs Cartridge and Ink Tender 2026 – 12A/388A/1178 Kyocera/EPSON Ink, 25% Quantity Option

Bid Publish Date

02-Jul-2026, 9:08 am

Bid End Date

13-Jul-2026, 10:00 am

Location

KANPUR NAGAR , UTTAR PRADESH
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Progress

Issue02-Jul-2026, 9:08 am
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Quantity

35

Category

cartidge 12a

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit quantity option: up to 25% increase during contract and currency of contract
  • • Items include multiple printer cartridges (12A, 388A, Kyocera 1178) and EPSON ink (03 BK)
  • • Delivery period adjusts with option clause; minimum extension 30 days
  • • Bid submission requires uploading all certificates per Bid Document, ATC and Corrigendum
  • • BOQ lists 6 items but provides no quantities or units

Categories 1

CDR ANALYSIS

Tender Overview

Organization: Indian Army, Department Of Military Affairs. Procurement: cartridge and ink consumables including 12A & 388A cartridges, Kyocera 1178 cartridge, PDR 12A & PDR 388A, and EPSON ink 03 BK. Location: national scope (Government of India procurement). Quantity/Value: no specific quantities or estimated value disclosed; 6 items in BOQ with non-listed quantities. Context: formal government tender for printer consumables used across military offices; governed by standard ATC terms and option clauses. A unique differentiator is the explicit option to adjust quantity by up to 25% during contract.

Technical Specifications & Requirements

  • Items listed include: cartridge 12A, cartridge 388A, Cartiridge 1178 Kyocera, cartridge PDR 12A, cartridge PDR 388A, and Epson ink 03 BK.
  • No technical specifications provided beyond item names; bidders should infer compatibility with standard office printers and OEM guidelines.
  • Delivery terms align with option clause enabling quantity variation up to 25%; delivery period calculations reference original vs extended delivery periods and minimum 30 days.
  • Certificates: bidders must upload all required certificates as per the Bid Document, ATC, and Corrigendum.

Terms, Conditions & Eligibility

  • EMD/Payment terms: Not explicitly stated in the data; however, the buyer’s terms mandate adherence to certificates and ATC.
  • Delivery: Option-based quantity expansion; delivery period adjustments computed as (Increase/Original) × Original period, minimum 30 days.
  • Eligibility: Bidders must provide all required documents; failure to upload certificates may lead to rejection.
  • BOQ: 6 items present but no quantities or units specified.
  • Compliance: Adhere to all generic and bid-specific conditions; no tender ID or dates mentioned here.

Key Specifications

  • Product names and categories: cartridge 12A, cartridge 388A, Kyocera 1178 cartridge, PDR 12A, PDR 388A, Epson ink 03 BK

  • Estimated value/EMD: Not specified in data; itemized BOQ indicates six items

  • Category: printer consumables; compatibility with standard office printers

  • Certifications: upload certificates per Bid Document/ATC/Corrigendum

Terms & Conditions

  • Quantity may increase by up to 25% during contract at contracted rates

  • Delivery period adjustments based on extended quantity, minimum 30 days

  • Must upload all required certificates; non-submission may lead to rejection

Important Clauses

Option Clause – Quantity Variations

Purchaser may increase/decrease bid quantity by up to 25% at contract placement and during currency; delivery timeframe adjusts accordingly with the specified calculation formula.

Certificate Submission

Bidder must upload all certificates/documents sought in Bid Document, ATC and Corrigendum; failure to submit may lead to rejection.

Bidder Eligibility

  • Submit all required GST, PAN, and experience documents

  • Demonstrate capability to supply pencil/ink/toner cartridges and Epson ink

  • Agree to 25% quantity variation and related delivery calculations

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

cartidge 12a , cartridge 388a , Cartiridge 1178 kyocera , cartridge pdr 12a , cartridge pdr 388a , epson ink 03 bk

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 4

GeM-Bidding-9546577.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 6 Items Sign in for GEM prices

#1

cartidge 12a

cartidge 12a

12 nos Delivery: 15 days
#2

cartridge 388a

cartridge 388a

8 nos Delivery: 15 days
#3

Cartiridge 1178 kyocera

Cartiridge 1178 kyocera

1 nos Delivery: 15 days
#4

cartridge pdr 12a

cartridge pdr 12a

4 bottle Delivery: 15 days
#5

cartridge pdr 388a

cartridge pdr 388a

5 bottle Delivery: 15 days
#6

epson ink 03 bk

epson ink 03 bk

5 bottle Delivery: 15 days

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar printer consumables supply

4

Financial statements or bank statements demonstrating financial capability

5

EMD/Security deposit documents (as applicable per procuring entity)

6

Technical bid documents and OEM authorizations (if required)

7

Certificate(s) of ISO/quality management or OEM compliance (if specified in ATC)

Frequently Asked Questions

How to bid for Indian Army printer consumables tender 2026 in India

Bidders must submit GST, PAN, experience certificates, financial statements, EMD documents, technical bid, and OEM authorizations per Bid Document and ATC. Ensure all six item categories (12A, 388A, Kyocera 1178, PDR 12A/388A, Epson 03 BK) are covered with OEM conformity.

What documents are required for Army cartridge procurement in 2026

Required documents include GST certificate, PAN, experience certificates demonstrating similar supply, financial statements, EMD, technical bid, OEM authorizations, and any ISI/ISO certifications specified in the ATC. Upload these with the bid to avoid rejection.

What are the technical specifications for Epson ink 03 BK in this tender

The tender lists Epson ink 03 BK by name; no detailed performance metrics are provided. Bidders should provide OEM compatibility data, colour-fastness, and packaging conformity to Epson guidelines, ensuring standard cartridge ink specifications align with office printers.

What is the delivery terms for quantity variations in Army tender

Delivery terms allow up to a 25% increase during contract at contracted rates; extension calculation is (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Ensure plan accommodates potential bulk orders across six item categories.

How to confirm confirmation of certificates for Army tender

Submit all required certificates per Bid Document, ATC and Corrigendum. Certificates include GST, PAN, experience, financials, and OEM authorizations. Non-submission risks bid rejection; verify each document matches tender specifications before upload.

When is the bid submission for cartridge and ink tender due in 2026

Exact submission dates are not provided here; bidders should monitor official notifications and ATC amendments. Prepare all certificates, OEM authorizations, and six item category details in advance to meet potential pre-bid and bid submission windows.

What is the scope of items in the BOQ for Army cartridge tender

BOQ comprises six items: cartridge 12A, cartridge 388A, Kyocera 1178 cartridge, PDR 12A, PDR 388A, and Epson ink 03 BK. Quantities and units are not disclosed; bidders should be ready to supply OEM-compliant consumables across these categories.

What standards or certifications are required for vendor eligibility

The bidder must upload certificates per Bid Document and ATC; common standards may include OEM authorizations and quality certifications. Ensure ISO/quality or ISI marks if specified; attach evidence alongside technical data sheets for each item.

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