Annual Maintenance service-AIR CONDITIONER
National Institute Of Pharmaceutical Education And Research (niper) - Ahmedabad
GANDHI NAGAR, GUJARAT
Posted:
25 July 2025
Closed:
11 August 2025
GEM
GEM
Allahabad District Court Air Conditioner Annual Maintenance Tender Saharanpur UP 2026 - IS/IEEE Standards Compliant Maintenance Year 2026
Bid Publish Date
24-Feb-2026, 8:47 pm
Bid End Date
07-Mar-2026, 4:00 pm
EMD
₹51,244
Location
Progress
Issue24-Feb-2026, 8:47 pm
AwardPending
Quantity
120
Bid Type
Two Packet Bid
Key Highlights
- • Local vendor eligibility: only Saharanpur-based bidders
- • EMD amount: ₹51,244, payable as per standard bid security norms
- • 25% contract quantity/duration variation right at issue and post-issuance
- • SOW attached; performance scope hinges on the file’s specifics
- • No published BOQ items; AC maintenance scope likely covers preventive and corrective tasks
- • Tender category: Annual Maintenance service for AIR CONDITIONER
- • Location-specific procurement: Allahabad District Court operations in Saharanpur
- • Budget approval risk: bid may be cancelled if budget is not issued
Categories
2
Tender Overview
The Allahabad District Court, Uttar Pradesh invites bids for Annual Maintenance service of air conditioners in Saharanpur, 247001. Estimated value is not disclosed; EMD is ₹51,244. Scope emphasizes local vendors with potential contract quantity/duration adjustments up to 25%. A Work Order/SOW file is linked, indicating project-specific service requirements. This procurement targets reliable, regionally based service providers capable of routine, preventive, and corrective AC maintenance across court facilities. The tender emphasizes a streamlined, location-focused approach to ensure prompt service response and minimal downtime for court operations.
Technical Specifications & Requirements
- Service category: Annual Maintenance service-AIR CONDITIONER
- Location: Saharanpur, Uttar Pradesh 247001
- EMD: ₹51,244 required for bid submission
- Scope indicators: Bid includes a linked SOW file; specific technical tasks not published in the summary
- Variation clause: Contract quantity or duration may be adjusted up to 25% at issue and post-issuance
- Vendor eligibility: Local vendors only; emphasis on proximity and timely response
- Documentation: Refer to attached SOW for detailed service tasks and response times
- Deliverables: Regular preventive maintenance, fault diagnosis, and repair support within service windows
Terms & Eligibility
- EMD required: ₹51,244; submission as per tender guidelines
- Local vendor eligibility: Only applicants within the local trade area of Saharanpur are eligible
- Variation rights: Buyer may modify contract quantity/duration by up to 25% at contract issue and maintained thereafter
- SOW dependency: Compliance with the attached SOW file is mandatory
- Cancellation risk: Bid may be cancelled if budget approval is not issued
- Payment terms: To be specified in the main tender document; ensure alignment with local procurement norms
Key Specifications
-
Air conditioner maintenance: annual service scope inferred from SOW
-
EMD: ₹51,244
-
Location: Saharanpur, Uttar Pradesh
-
Vendor type: local to Saharanpur
-
Variation clause: 25% quantity/duration flexibility
-
Delivery/response expectations: aligned with attached SOW
Terms & Conditions
-
EMD of ₹51,244 required for bid submission
-
Local Saharanpur vendors only eligibility
-
Contract quantity/duration may be adjusted up to 25%
Important Clauses
Payment Terms
Payment terms to be specified in main tender; align with local procurement norms
Delivery Schedule
Respond to service requests within the timelines defined in the SOW attached
Penalties/Liquidated Damages
Not specified in summary; to be confirmed in tender terms and SOW
Bidder Eligibility
-
Eligible bidders must be local to Saharanpur and registered under UP GST
-
Proven track record in AC preventive maintenance and repairs
-
Financial capacity to mobilize for routine service commitments
Documents 4
GeM-Bidding-9040790.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar AC maintenance projects
4
Financial statements or turnover proof
5
Bid security/EMD documentation of ₹51,244
6
Technical bid documents demonstrating capability to perform AC maintenance
7
OEM authorizations or manufacturer service certifications (if applicable)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for Saharanpur AC maintenance tender in UP 2026?
Bidders must submit GST, PAN, experience certificates, and ₹51,244 EMD. The bid relies on the attached SOW for service scope and response times. Ensure local Saharanpur registration and compliance with price variation up to 25% at contract issuance and thereafter. Follow portal guidelines for bid submission.
What documents are required for Allahabad District Court AC maintenance?
Required documents include GST certificate, PAN, experience certificates in AC maintenance, financial statements, EMD receipt, technical bid documents, and OEM authorizations if applicable. Ensure the SOW is acknowledged and any local vendor eligibility proofs are provided.
What are the delivery expectations for AC maintenance in this tender?
Delivery expectations follow the attached SOW; service providers must respond to service requests within defined timeframes and perform preventive maintenance periodically. Timely fault diagnosis and repair are essential to minimize court downtime in Saharanpur.
What is the EMD amount for the Saharanpur AC bid in 2026?
The EMD amount is ₹51,244. Submit as per standard bid security rules, ensuring validity through the bid submission window. EMD protects the tendering authority from non-performance and secures bidder commitment.
Which vendors are eligible to participate in this UP tender?
Only local Saharanpur vendors are eligible. Eligibility requires local registration, GST compliance, and demonstrated experience in annual AC maintenance. OEM certifications or authorized service provider status strengthens eligibility and credibility for the bid.
What standards or certifications are required for AC maintenance bids in UP?
Standards/certifications will be specified in the SOW and tender terms. Bidder should demonstrate relevant AC maintenance experience, ability to perform preventive/corrective tasks, and comply with local procurement norms. Ensure all documents align with required compliance.
When is the price variation allowance applicable in the contract?
A price/quantity variation up to 25% is allowed at the time of contract issue and maintained thereafter, per the Buyer Added Terms. Bidders should plan for potential scope adjustments within this limit while pricing.
What is the scope of work for annual AC maintenance in this tender?
Exact scope is defined in the attached SOW; expect preventive maintenance, fault diagnosis, parts replacement, and service visits. Confirm response times and escalation paths in the SOW to ensure compliance and avoid penalties.
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Documents 4
GeM-Bidding-9040790.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS