Information And Public Relations Department Uttar Pradesh Books Procurement Lucknow UP 2026 - OEM Authorized Reseller, GST/PAN, 25% Quantity Option

Tender Overview

The INFORMATION AND PUBLIC RELATIONS DEPARTMENT UTTAR PRADESH (Lucknow, 226001) intends to procure BOOKS under the Books (V2) (Q2) (PAC Only) category. The tender seeks OEM or AUTHORIZED RESELLERS with OEM authorization, plus GST and PAN documentation, plus turnover certificates for both bidder and OEM. The contract includes an OPTION CLAUSE allowing quantity adjustments up to 25% of bid/contract quantity, with extended delivery calculations and a minimum 30-day extension rule. No BOQ items are listed, suggesting a generic books classification and multiple possible genres, languages, and cover types. This procurement targets suppliers who can certify OEM authorization, GST/PAN compliance, and maintain delivery within contract terms while adapting to quantity changes.

Technical Specifications & Requirements

• Product scope: Generic BOOKS including: Classification of Books, Genre of Book, Type of Book Cover, Language (multiple entries repeated in spec).
• No BOQ items available; category remains generic with unspecified exact titles or quantities.
• Eligibility: OEM or Authorized reseller with authorization certificate issued by OEM; submit GST certificate, PAN card, and turnover certificates for bidder and OEM.
• Documentation expectations emphasize alignment with OEM branding and compliance, rather than a fixed catalog. The tender anticipates a flexible catalog approach for multiple book titles and formats under the overall category.
• Delivery terms hinge on option clause and extended period mechanics; bidders should plan for variable volumes and staggered delivery as per contract execution.

Terms & Eligibility

• Quantity adjustments allowed up to 25% during placement and currency of contract.
• Delivery period extension follows a formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days.
• Pre-qualification requires: OEM or Authorized reseller with authorization certificate; upload GST certificate, PAN, and turnover certificates for bidder and OEM.
• No explicit EMD or payment terms stated; bidders should seek clarity on security deposits and payment milestones during bid submission.