BHEL Trichy Reclamation of Hydraulic & Lubrication Oil Services Contract 2 Years 2026

Tender Overview

Bharat Heavy Electricals Limited (BHEL) – Department Of Heavy Industry invites bids for the reclamation of hydraulic and lubrication oil at BHEL Trichy for a 2-year contractual period. The scope involves ongoing maintenance services at the Trichy site, with payments linked to completed work and certification by the Area in Charge. The contract emphasizes monthly execution, pro-rata billing, and compliance with statutory obligations. The BOQ is not populated, indicating a service-oriented engagement and potential scalability with demand. BHEL’s focus on compliant service delivery and timely documentation underlines the need for disciplined operational capability and on-site coordination.

Technical Specifications & Requirements

• Service category: reclamation of hydraulic and lubrication oil at BHEL Trichy (2-year contract)
• Payment terms: pro-rata payments after work completion; certified by BHEL Area in Charge
• MSME/UDYAM differentiation: 90 days for non-MSME, 60 days for MSME with UDYAM, 45 days for MSE (UDYAM required); if no UDYAM, processed as non-MSME
• Billing documentation: monthly bill in triplicate with itemized requisitions; proof of execution with each bill
• Statutory compliance: declarations for non-registrants; GST payable at prevailing rates; TDS per Government norms
• No advance payments; on-time submission of necessary documents with each bill
• Governing terms: payment discretion rests with BHEL; standard statutory records must be maintained

Terms & Eligibility

• EMD amount: not specified in the tender data; bidders should verify current guidelines for security deposits
• Salaries/wages responsibility: service provider to pay contracted staff first; furnish PF/ESIC and bank statements
• Delivery/coverage: execution at BHEL Trichy site; no upfront advance for expenses
• Documentation: GST, PAN, experience certificates, financial statements, EMD evidence, technical compliance certificates, OEM authorizations as applicable
• Compliance: ensure statutory obligations, tax deductions, and proper monthly claim certifications
• Evaluation: payment is at BHEL’s sole discretion based on work completion, certification, and accepted claims