GEM

Panchayati Raj Department Bihar Drinking Water ATM Tender 2025 – IS0 ISO Requirements, 25% Quantity Variation

Bid Publish Date

10-Dec-2025, 10:33 am

Bid End Date

20-Dec-2025, 11:00 am

Location

MUNGER , BIHAR

Progress

Issue10-Dec-2025, 10:33 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Includes iron steel & electrical fitting, water tank installation, water chiller with RO fittings, and boring & motor installation work
  • • Quantity variation up to 25% during contract at contracted rates
  • • Preference for nearest dealer for repair with 2-year warranty
  • • ISO certificate and OEM authorization required
  • • Sample to be provided before the last bid date
  • • GST returns (GSTR-3B) and bank mandate for e-payment
  • • On-site demonstration of goods at Panchayat premises

Categories 4

WATER VENDING MACHINE VENDING MACHINE ATM MACHINE

Tender Overview

The Panchayati Raj Department Bihar invites bids for a Drinking Water ATM / Water Vending Machine (Version 2) under the current government procurement program. While exact quantities are adaptable, the contract includes a 25% option to increase or decrease the ordered quantity at contracted rates. The project scope covers iron steel & electrical fittings, water tank installation, water chiller with RO fittings, and pumping/bore installation. Bidders must physically demonstrate goods at the Panchayat premises and be prepared for on-site eligibility assessment. A near-by dealer is preferred for repair support with a 2-year warranty. The bid emphasizes local engagement, on-time delivery, and adherence to specified installation standards.

Technical Specifications & Requirements

  • Items involved: iron steel & electrical fittings, water tank installation, water chiller with RO fittings, boring & motor installation.
  • Key requirements: on-site supply, complete installation, and functional testing at Panchayat site; proof of similar work experience; turnover verification for last 3 years; ISO certificate; OEM authorizations; sample submission before bid deadline; GST filing including current year returns; bank mandate for e-payment; notarized non-blacklisting affidavit; ITRs for 2022-23 to 2024-25; item catalog with color images.
  • Additional terms: quantity variation up to 25% during contract; delivery timeline calculated from the original delivery period; extended delivery time governed by the option clause.
  • Documentation: mandatory sample, authorization certificate, and bank details; preference for local dealer for repair and warranty.

Terms, Conditions & Eligibility

  • EMD/guarantee: not explicitly stated; need to verify bid terms.
  • Eligibility: demonstrated experience in similar water infrastructure or vending equipment; ISO certificate; OEM authorization; financial disclosures for last 3 years; GST returns (GSTR-3B).
  • Delivery: installation and testing at Panchayat premises; delivery schedule aligned to the original delivery period with option for extension under the clause.
  • Payment terms: e-payment with bank mandate; verify terms in the contract; ensure compliance with 2-year warranty and post-sale service obligations.
  • Compliance: not blacklisted; submission of item catalog; NOC from related district Panchayat Raj department.

Key Specifications

  • Product/service names: Drinking Water ATM / Water Vending Machine Version 2

  • Quantities: variation up to 25% from bid quantity

  • EMD/Estimated value: not explicitly stated; confirm during bidding

  • Standards/Certifications: ISO certificate required; OEM authorization

  • Delivery/Installation: water tank, RO fittings, wiring, and bore/motor installation at Panchayat site

  • Warranty: 2-year warranty preferred through nearest dealer

  • Testing: on-site demonstration and acceptance testing

Terms & Conditions

  • Quantity variation up to 25% at contracted rates

  • ISO certification and OEM authorization required

  • Sample submission and on-site inspection at Panchayat premises

Important Clauses

Payment Terms

Bank mandate required for e-payment; verify terms in contract; no explicit advance yet

Delivery Schedule

Delivery starts from original delivery period; extended time calculated as (increased quantity/original quantity) × original delivery period with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; confirm LD clauses during bid evaluation

Bidder Eligibility

  • Experience in similar water infrastructure or vending equipment

  • ISO certification and OEM authorization

  • Financial records for last 3 years and GST compliance

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Closed: 15 December 2025
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Required Documents

1

Similar work experience certificate

2

Turnover certificate for last 3 years

3

Authorization certificate (OEM)

4

Sample to be provided before bid deadline

5

ISO certificate

6

Bank mandate for e-payment

7

GST Return current year & GSTR-3B

8

Notarized affidavit of not being blacklisted

9

ITR for assessment years 2022-23, 2023-24, 2024-25

10

Item catalogue with color photos

11

NOC from related district Panchayat Raj department

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for drinking water ATM tender in Bihar 2025?

Bidders must meet eligibility criteria including ISO certification, OEM authorization, and experience in similar water infrastructure. Prepare a sample, turnover certificates for three years, GST returns, bank mandate for e-payment, and notarized non-blacklisting affidavit. The bid requires on-site demonstration at the Panchayat premises and adherence to the 25% quantity variation clause.

What documents are required for water vending machine procurement in Bihar?

Required documents include: Similar work experience certificate, turnover certificates for the last 3 years, OEM authorization, ISO certificate, bank mandate for e-payment, GST returns (GSTR-3B), notarized affidavit of not being blacklisted, ITR for 2022-23 to 2024-25, item catalog with photos, and NOC from the district Panchayat Raj department.

Which standards and certifications must the supplier provide for this Bihar tender?

Suppliers must provide an ISO certificate and OEM authorization. The project requires water installation components including RO fittings and chiller; confirm IS/IS0 conformity where applicable, and ensure color catalog items meet the project scope for installation and testing at Panchayat sites.

What is the delivery timeline for the water vending project in Bihar?

Delivery period starts from the original delivery date; if quantities are increased, the extended period is calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may extend this to the original delivery period if required.

What is the warranty expectation for nearby dealer support in this Bihar tender?

Preference is given to the nearest dealer for repair, with a 2-year warranty. Vendors should arrange local support for post-sale service, including spare parts availability and timely maintenance during the warranty period.

What are the payment terms for supply of drinking water equipment in Bihar?

Payment terms require an e-payment mechanism backed by a bank mandate signed by bank authorities. Specific terms (advance, milestone, or milestone-based payments) should be confirmed in the final contract, along with post-delivery acceptance testing.

How to verify eligibility criteria for the Panchayati Raj water tender in Bihar?

Verify eligibility by confirming ISO certification, OEM authorization, last three years turnover, GST compliance, and sample submission. Ensure your firm has not been blacklisted and can demonstrate prior similar installations at local government sites or panchayat facilities.

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