Invitation to Bid - Procurement of Castrol HYSPIN AWS 32 in SOUTH, DELHI
N/A
SOUTH, DELHI
Posted:
22 November 2017
Closed:
27 November 2017
EPROCURE
GEM
Indian Air Force Castrol Hypoy EP 80 Lubricant Tender Bareilly Uttar Pradesh 2026
Bid Publish Date
07-Jul-2026, 7:37 pm
Bid End Date
18-Jul-2026, 8:00 pm
Location
Progress
Issue07-Jul-2026, 7:37 pm
AwardPending
Quantity
70
Bid Type
Two Packet Bid
Key Highlights
- • Brand/Product: Castrol Hypoy EP 80 LTR lubricant
- • Location/Organization: Indian Air Force, Bareilly, Uttar Pradesh
- • Shelf life requirements: minimum 2 years; 1 year usable shelf life at supply
- • Service centre requirement: functional in consignee state; 30 days to establish
- • Support: dedicated toll-free service line and escalation matrix
- • Experience proofs: contract copies, invoices with self-certification, or client certificates
- • Non-obsolete requirement: product not end-of-life with at least 7 years residual life
- • Contract liability: seller remains jointly and severally liable even with sub-contracts
- • Documentation: upload mandatory certificates; adherence to ATC/Corrigendum
Tender Overview
The Indian Air Force, Department of Military Affairs, invites bids for the procurement of Castrol Hypoy EP 80 LTR lubricant at Bareilly, Uttar Pradesh 243001. While exact quantity and estimated value aren’t disclosed, bidders must ensure product relevance and market availability with a minimum 2 years shelf life and at least 1 year usable shelf life at supply time. Key terms require bidders to maintain valid financial health, non-liquidity, and avoidance of obsolescence. A functional service centre in the consignee state is mandatory for carry-in warranty scenarios, with establishment within 30 days of award if not already present. A dedicated service support channel and escalation matrix must be provided. Past experience proofs may use diverse documentation (contracts, invoices, client certificates). This tender emphasizes compliance, continuity of supply, and post-sale service readiness, without BOQ line items.
Technical Specifications & Requirements
- Product: Castrol Hypoy EP 80 LTR lubricant
- Shelf life: minimum 2 years on supply; at least 1 year usable shelf life remaining
- Service capability: functional Service Centre in the consignee state; additional centre within 30 days of award if absent
- Support: dedicated toll-free service line and formal escalation matrix
- Documentation: upload of required certificates; past project experience proofs acceptable via contract copies, invoices, or client certificates
- Compliance expectations: avoid obsolete products; ensure non-end-of-life status for at least 7 years residual market life
- Warranty/after-sales: on-site or carry-in depending on warranty terms; serviceability evidence required
- Documentation must meet buyer’s terms, ATC and corrigenda
Terms, Conditions & Eligibility
- EMD not disclosed; bidders must meet financial health criteria (no liquidation or bankruptcy)
- Delivery scope limited to the product category specified; no substitution of obsolescent items
- Assignment/sub-contracting allowed only with buyer’s written consent; joint liability retained by seller
- Service centre presence and escalation framework mandatory for bid eligibility
- Past experience acceptable via multiple proof formats; ensure compliance with all certificates
- All submitted documents must adhere to tender terms and buyer added terms
Key Specifications
-
- Product/service: Castrol Hypoy EP 80 LTR lubricant
-
- Shelf life: 2+ years; 1+ year usable shelf life remaining at supply
-
- Service centre: presence in consignee state; 30 days to establish if absent
-
- Support: dedicated toll-free number; escalation matrix
-
- Eligibility: no liquidation or bankruptcy; not obsolete in the market for 7+ years
Terms & Conditions
-
EMD amount not disclosed; bidders must demonstrate financial stability
-
Delivery must align with product category and warranty conditions
-
Service centre and escalation framework are mandatory eligibility criteria
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard government terms and confirm during bid submission
Delivery Schedule
Delivery timelines not disclosed; bidders should prepare for supply aligned with stock availability and warranty terms
Penalties/Liquidated Damages
Not detailed; bidders should expect potential LDs per standard government procurement norms
Bidder Eligibility
-
No current liquidation, court receivership, or bankruptcy
-
Product not end-of-life; minimum 7 years residual market life
-
Functional Service Centre in consignee state or ability to establish within 30 days
-
Dedicated service support channel and escalation matrix provided
-
Past experience acceptable via contracts, invoices, or client certificates
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
PROCUREMENT OF CASTROL HYPOY EP 80 LTR
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Bareilly
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bareilly | Bareilly | - | - | 70 | 30 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-9572678.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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N/A
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Closed:
2 August 2017
EPROCURE
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GEM
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Indian Army
BUDGAM, JAMMU & KASHMIR
Posted:
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Closed:
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GEM
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Past experience proofs (contracts, invoices, client certifications)
4
Financial statements demonstrating financial health
5
Any required technical compliance certificates
6
OEM authorizations or confirmations for Castrol Hypoy
7
Evidence of functional/service centre in the relevant state
8
Dedicated service support contact details and escalation matrix
9
Bid submission undertaking confirming non-liquidation and non-bankruptcy
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for Castrol Hypoy EP 80 tender in Bareilly?
Bidders must meet eligibility criteria, provide GST, PAN, financial statements, and past experience proofs; submit OEM authorization for Castrol Hypoy; ensure product shelf life of at least 2 years and keep a dedicated service centre in the state or establish within 30 days of award; provide service support details.
What documents are required for IAF lubricant tender in Uttar Pradesh?
Submit GST certificate, PAN card, financial statements, past project contracts or client certificates, OEM authorizations for Castrol Hypoy, service centre evidence, and a bid undertaking confirming no liquidation or bankruptcy and compliance with ATC terms.
What shelf life requirements apply to Castrol Hypoy EP 80 in this bid?
The product must have a minimum shelf life of 2 years at the time of supply and at least 1 year of usable shelf life remaining to ensure uninterrupted availability for maintenance and operations.
What are the service centre requirements for this IAF procurement?
Bidder must have a functional service centre in the consignee state; if absent, establish one within 30 days of contract award; payment is contingent upon documentary evidence of the service centre's status.
Are there any obsolescence or end-of-life constraints for the supplier?
Yes, bidders must offer products not declared end-of-life by the OEM and with at least 7 years of residual market life, ensuring long-term availability and support.
What is required for past project experience verification?
Acceptable proofs include contract copies with invoices and bidder self-certification, client execution certificates, or other corroborating documents like third-party release notes to verify execution of similar supply/maintenance.
What support channels must the bidder provide?
Bidders must provide a dedicated toll-free service number and a formal escalation matrix detailing contact points for urgent service support and issue resolution.
What are the key eligibility criteria for the IAF Castrol bid 2026?
Eligibility requires financial stability (no liquidation/bankruptcy), non-obsolescence for 7+ years, presence or quick establishment of a state-level service centre, and continuous post-sale support with documented service capability.
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Documents 4
GeM-Bidding-9572678.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS