GEM

District Institute Of Education And Training Panna High End Laptop Tender Madhya Pradesh 2025

Bid Publish Date

12-Dec-2025, 7:27 pm

Bid End Date

22-Dec-2025, 8:00 pm

Location

PANNA , MADHYA PRADESH

Progress

Issue12-Dec-2025, 7:27 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory ISO 9001 certification for bidder or OEM
  • • State-specific service centre requirement; establishment within 30 days of award
  • • Option clause allowing ±25% quantity variation at contracted rates
  • • Data Sheet alignment with product specifications is mandatory
  • • Dedicated toll-free service support required
  • • 3 years government sector experience; proof via contracts
  • • Carry-in vs on-site warranty considerations highlighted
  • • No explicit EMD amount disclosed; ensure bid includes financial due diligence

Categories 1

LAPTOP

Tender Overview

Organization: District Institute Of Education And Training (DIET) Panna, Madhya Pradesh. Procurement: High End Laptop / Notebook under Q2 category. Location: Panna, Madhya Pradesh (472111). Estimated value and EMD not disclosed. Key differentiator includes mandatory service centre presence in the state and ISO 9001 certification requirement. The buyer emphasizes data sheet alignment with offered products and the option clause permitting up to 25% quantity variation. This tender targets vendors capable of supplying modern high-end laptops with robust after-sales support.

Technical Specifications & Requirements

  • Product name: High End Laptop / Notebook
  • Data Sheet submission: required with bid; must match technical parameters to avoid rejection
  • Standards & certifications: ISO 9001 certification for bidder or OEM
  • Service & Support: functional Service Centre in the state of consignee location; establishment within 30 days of award; dedicated toll-free service line
  • Warranty/ownership: on-site or carry-in warranty to be clarified in bid; service availability emphasized
  • OEM/Brand constraints: data sheet and product offerings must be clearly documented; OEM authorizations may be required
  • Delivery: delivery timeline tied to contract with option to extend up to 25% of contracted quantity at same rates
  • Documentation: all required certificates and documents must be uploaded as part of bid; lack may lead to rejection

Terms, Conditions & Eligibility

  • EMD / financial standing: bidder must not be under liquidation or bankruptcy; undertaking to be uploaded
  • Experience criteria: OEM or bidder must have 3 years of experience supplying similar category products to Central/State Govt or PSUs; annual turnover thresholds to be demonstrated via contracts
  • Service centers: must have a functioning service centre in the consignee state or establish within 30 days post-award; documentary evidence required for payment release
  • Payment terms: not specified; payment terms to be confirmed in contract
  • Documentation: mandatory upload of certificates and data sheets; non-submission leads to rejection
  • Clause rights: Purchaser may vary quantity up to 25% during contract and extend delivery period accordingly

Key Specifications

  • Product/service name: High End Laptop / Notebook

  • Data Sheet: must be uploaded; ensure parameter match

  • Standards: ISO 9001 certification for bidder or OEM

  • Service Centers: in-state; establishment within 30 days if not present

  • Support: dedicated toll-free service line

  • Delivery: option to extend quantity up to 25% and extension of delivery period

  • Warranty: on-site or carry-in terms to be clarified in contract

Terms & Conditions

  • EMD amount and exact value not disclosed; ensure submission with bid

  • 3 years government procurement experience required with evidence

  • Service centre presence in bidder’s state or plan within 30 days

  • Data Sheet alignment mandatory; mismatch could reject bid

Important Clauses

Payment Terms

Payment terms to be defined in contract; ensure documentation of EMD and compliance with service obligations

Delivery Schedule

Delivery period tied to last date of original order; option to extend for up to 25% quantity with equivalent delivery time proportional to added quantity

Penalties/Liquidated Damages

Not explicitly stated; examine contract for penalties related to late delivery or non-conformance

Bidder Eligibility

  • 3 years of supplying similar high-end laptops to central/state governments or PSUs

  • ISO 9001 certification for bidder or OEM

  • Functional service centre in the consignee state or established within 30 days of award

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates showing 3 years in similar government supply

4

Financial statements proving turnover

5

EMD/Security deposit documentation (as applicable to the auction terms)

6

Technical bid documents including the Data Sheet

7

OEM authorization/brand authorization documents

8

Proof of functional Service Centre in the state or plan to establish within 30 days

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the high end laptop tender in Panna MP 2025

Bidders must submit GST, PAN, and 3 years of govt supply experience, along with the Data Sheet matching the offered laptops. An ISO 9001 certificate is required. Include service centre details in the state and a dedicated service line contact. Ensure EMD submission per tender terms and align with the 25% quantity option.

What documents are required for the laptop procurement in Panna

Required documents include GST certificate, PAN card, 3 years of govt supply experience proof, financial statements, EMD documentation, Data Sheet, OEM authorizations, and proof of a functional service centre in the state or a plan to establish within 30 days of award.

What are the technical specifications for the high end laptop bid

The tender requires a Data Sheet upload; exact laptop specs are not disclosed. Ensure the Data Sheet precisely matches offered model parameters and includes processor type, RAM, storage, screen size, battery, warranty terms, and supported certifications; non-alignment risks bid rejection.

When is the delivery timeline and quantity option for this tender

Delivery timing follows the original delivery order's last date, with an option to increase quantity up to 25% during contract, using contracted rates. Extended delivery time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.

What is the expected service support requirement for laptops in MP

Bidder must have a dedicated toll-free service line and a functional service centre in the consignee state; if absent at bidding, establish within 30 days of award. Payment release is contingent on documentary evidence of the service centre's operation.

What is the role of ISO 9001 certification in this laptop tender

ISO 9001 certification for bidder or OEM is mandatory; ensures quality management systems compliance for supplied laptops. Attach certification documents in bid submission; non-compliance may lead to rejection or disqualification.

How to verify data sheet alignment with offered laptops

Submit a Data Sheet that exactly matches the technical parameters of the offered laptops; ensure processor, RAM, storage, graphics, warranty, and battery details align with the product specifications. Mismatch triggers bid rejection and requires corrective action before bid opening.

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