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Indo Tibetan Border Police Fitness Equipment Tender 2026 ITBP Gym Machines & Weights Procurement

Bid Publish Date

12-Jul-2026, 8:03 pm

Bid End Date

03-Aug-2026, 8:00 pm

EMD

₹25,000

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Progress

Issue12-Jul-2026, 8:03 pm
AwardPending
Explore all 6 tabs to view complete tender details

Quantity

17

Category

Functional Trainer

Bid Type

Two Packet Bid

Key Highlights

  • • OEM warranty certificates required at delivery
  • • Comprehensive warranty during entire standard warranty period
  • • Scope includes SITC of 16 gym items (Functional Trainer, Smith Machine, Cross Trainer, Rowing Machine, Olympic Bars, Urethane Plates, etc.)
  • • Option clause to vary quantity up to 25% with adjusted delivery period
  • • India-based installation, commissioning, training, troubleshooting and maintenance service required
  • • Dedicated technical service personnel for warranty period and SLA adherence
  • • Service centers near consignee destinations must be uploaded with bid
  • • EMD amount of ₹25,000; GeM-related terms apply

Categories 15

STEEL BENCH AIR CYLINDERS INDUCTION MOTORS LOCKER CABINET FITNESS EQUIPMENTS TRAINING EQUIPMENT FITNESS EQUIPMENT PRESS BARBELLS POLYMERASE CHAIN REACTION PCR GYM EQUIPMENT STEEL CHAIR DUMBBELLS WEIGHT BENCHES MACHINE

Tender Overview

The Indo Tibetan Border Police (ITBP), a Central Armed Police Forces unit, invites bids for the supply, installation, testing and commissioning of a comprehensive gym and fitness equipment package. The scope covers 16 items, including Functional Trainer, Smith Machine, Shoulder Press, Lat Pull Down & Seated Row, various Olympic bars, urethane plates and dumbbells, benches, racks, a cross trainer, and rowing machines. Estimated value is undisclosed; the EMD is ₹25,000. The contract expects delivery, SITC, and post-installation service from a bidder with an established India-wide service network. The Buyer retains a 25% quantity variation right and requires OEM warranty certificates at delivery. Unique scope features include integrated installation, commissioning, and after-sales support obligations.

Technical Specifications & Requirements

  • Scope: Supply, Installation, Testing and Commissioning of 16 gym items (Functional Trainer, Smith Machine, Shoulder Press, Lat Pull Down + Seated Row, Leg Curl/Extension, 170kg urethane plates set, 225kg urethane dumbbells, two-tier rack, Olympic benches, multiple Olympic bars, multi-purpose bench, cross trainer, and rowing machine).
  • Warranty: OEM warranty certificates required; comprehensive warranty during contract period; service centers with timely SLA; installation, commissioning, and training included.
  • Compliance: Bidder must ensure in-country service capability, with dedicated service personnel for warranty period.
  • Delivery: Clause allows up to 25% quantity variation; extended delivery time calculations apply; minimum delivery time reference implied but not explicit.
  • Documentation: OEM undertaking or certificate to confirm compliance with warranty and service commitments; upload service center details near consignee destinations.

Terms, Conditions & Eligibility

  • EMD: ₹25,000; payment terms not specified in excerpt; ensure bid includes EMD submission per GeM rules.
  • Scope: SITC of goods (Supply, Installation, Testing and Commissioning).
  • Warranty: Comprehensive warranty as per contract; OEM warranties required; post-sales service network in India.
  • Delivery/Option Clause: Right to increase/decrease quantity by up to 25%, with corresponding delivery time adjustments; extended period minimum 30 days.
  • OEM Certification: Required; OEM authorization/undertakings to be uploaded with bid; service capabilities and centers must be delineated.

Key Specifications

  • Product names and categories drawn from tender title: Functional Trainer, Smith Machine, Shoulder Press Machine, Lat Pull Down & Seated Row Machine, Leg Curl/Extension, 170kg urethane plate set, 225kg urethane dumbbell set, two-tier dumbbell rack, Olympic benches, Olympic bars (7 Ft, 4 Ft, 5 Ft), multi-purpose bench, cross trainer, rowing machine

  • Quantities: 16 items listed in BOQ; exact unit quantities not provided in excerpt

  • Estimated value: Not disclosed in provided data

  • Experience: In-country installation, commissioning, and maintenance capability required

  • Quality/maintenance: OEM warranty and service network obligations

Terms & Conditions

  • EMD of ₹25,000 must accompany bid

  • Right to adjust quantity up to 25% during contract

  • Scope includes SITC with installation and post-sale service

  • OEM warranty certificates mandatory at delivery

  • Service centers must be established in India and disclosed

  • Delivery timelines adjust with quantity changes per option clause

Important Clauses

Payment Terms

EMD ₹25,000; payment terms not fully specified in the excerpt; bidders must align with GeM terms and provide payment schedule in bid

Delivery Schedule

Delivery period subject to option clause; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days

Penalties/Liquidated Damages

Not explicitly specified in excerpt; bidders should anticipate standard GeM penalties for late delivery and non-compliance per contract

Bidder Eligibility

  • In-country installation, commissioning, and maintenance capability

  • OEM authorization for fitness equipment manufacturers

  • Financial capability to supply and service 16 gym items with warranty commitments

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Functional Trainer , Smith Machine , Shoulder Press Machine , Lat Pull Down and Seated Row Machine , Seated Leg Curl and Leg Extension Machine , Urethane Olympic Plates 170kg set , Urethane Dumbbells 225 kg set , Two Tier Dumbbell Rack , Olympic Flat Bench with Stand , Olympic Incline Bench with Stand , Olympic Barbell Rod 7 Ft long , Olympic Curl Barbell Rod 4 Ft long , Olympic Straight Barbell Rod 5 Ft long , Multi Purpose Bench , Cross Trainer , Rowing Machine

Advisory Bank

State Bank of India

ePBG Percentage

3%

ePBG Duration (Months)

90

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

th bn itbp mahidanda

Delivery Pincodes

249195

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
DINESH CHANDRA249195,35th bn itbp mahidandath bn itbp mahidanda-249195115-

Authority Records

MINISTRY OF HOME AFFAIRS

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Documents 5

GeM-Bidding-9595723.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Indo Tibetan Border Police (itbp)

WEST SIANG, ARUNACHAL PRADESH

Posted: 25 May 2025
Closed: 16 June 2025
GEM

Bill of Quantities (BOQ) 16 Items Sign in for GEM prices

#1

Functional Trainer

Functional Trainer

1 nos Delivery: 15 days
#2

Smith Machine

Smith Machine

1 nos Delivery: 15 days
#3

Shoulder Press Machine

Shoulder Press Machine

1 nos Delivery: 15 days
#4

Lat Pull Down and Seated Row Machine

Lat Pull Down & Seated Row Machine

1 nos Delivery: 15 days
#5

Seated Leg Curl and Leg Extension Machine

Seated Leg Curl & Leg Extension Machine

1 nos Delivery: 15 days
#6

Urethane Olympic Plates 170kg set

Commercial grade urethane coated dumbbell set, total weight 225 kg comprising 5, 7.5, 10, 12.5, 15, 17.5, 20 and 25 kg pairs with chrome knurled handles, suitable for heavy commercial gym use.

1 each in pair Delivery: 15 days
#7

Urethane Dumbbells 225 kg set

Heavy duty two tier dumbbell rack made of MS steel with powder coated finish, suitable for storing commercial urethane dumbbells, stable anti-slip design and corrosion resistant.

1 each in pair Delivery: 15 days
#8

Two Tier Dumbbell Rack

Two Tier Dumbbell Rack

1 nos Delivery: 15 days
#9

Olympic Flat Bench with Stand

Olympic Flat Bench with Stand

1 nos Delivery: 15 days
#10

Olympic Incline Bench with Stand

Olympic Incline Bench with Stand

1 nos Delivery: 15 days
#11

Olympic Barbell Rod 7 Ft long

Olympic Barbell Rod 7 Ft

2 nos Delivery: 15 days
#12

Olympic Curl Barbell Rod 4 Ft long

Rod 4 Ft

1 nos Delivery: 15 days
#13

Olympic Straight Barbell Rod 5 Ft long

Olympic Straight Barbell Rod 5 Ft

1 nos Delivery: 15 days
#14

Multi Purpose Bench

Multi Purpose Bench

1 nos Delivery: 15 days
#15

Cross Trainer

Cross Trainer

1 nos Delivery: 15 days
#16

Rowing Machine

Rowing Machine

1 nos Delivery: 15 days

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN)

3

Experience certificates for similar fitness equipment supply

4

Financial statements

5

EMD payment proof

6

Technical bid documents

7

OEM authorization/cowern letters

8

Warranty certificates or undertakings from OEM

9

Details of service centers near consignee destinations

Frequently Asked Questions

How to bid for ITBP gym equipment tender 2026 in India?

Bidders must meet eligibility criteria including in-country installation capability, provide OEM authorization, submit GST and PAN, and attach EMD of ₹25,000. Include OEM warranty certificates and service center details. Ensure SITC scope is clear and follow GeM terms for delivery, payment terms, and SLA commitments.

What documents are required for ITBP fitness equipment procurement in India?

Required documents include GST certificate, PAN card, experience certificates for similar supplies, financial statements, EMD proof, technical bid documents, OEM authorization, warranty certificates, and service center details near the consignee location to verify after-sales support readiness.

What are the delivery terms for ITBP gym equipment tender 2026?

Delivery is governed by an option clause allowing up to 25% quantity variation. Extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; ensure installation and commissioning are completed per contract.

Which standards or certifications are required for ITBP gym equipment?

Bidders must provide OEM warranties and service capability; while specific product standards are not listed, ensure compliance with in-country service commitments and provide certificates from the OEM confirming warranty coverage and model specifications.

What is the EMD amount for the ITBP gym tender 2026?

The EMD amount is ₹25,000. Include proof of payment with bid submission and ensure the EMD remains valid through bid evaluation and contract award per GeM guidelines.

What items are included in the ITBP gym equipment package?

The package includes 16 items: Functional Trainer, Smith Machine, Shoulder Press, Lat Pull Down + Seated Row, Leg Curl/Extension, 170kg urethane plate set, 225kg urethane dumbbell set, two-tier dumbbell rack, Olympic benches, various Olympic bars, multi-utility bench, cross trainer, and rowing machine; scope covers SITC.

How is warranty serviced for ITBP gym equipment in India?

The bidder must provide comprehensive warranty for the contract term, with dedicated technicians and service centers. OEM warranty certificates must be uploaded, and after-sales service should be timely per SLA; ensure availability of service personnel near consignee destinations.

What is the scope of supply for the ITBP gym tender?

Scope covers Supply, Installation, Testing and Commissioning of all 16 gym items, with installation, training and maintenance support included as part of the bid; ensure all components operate to contractually agreed performance.

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