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Reserve Bank of India Toner Cartridges Procurement Central Delhi 2026 - IS Mapped Printer Consumables Tender

Bid Publish Date

14-Jul-2026, 5:32 pm

Bid End Date

24-Jul-2026, 6:00 pm

Location

CENTRAL DELHI , DELHI
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Progress

Issue14-Jul-2026, 5:32 pm
AwardPending
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Quantity

46

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The Reserve Bank of India, Department of Financial Services, seeks supply of toner cartridges and printer consumables in Central Delhi (110002). The procurement covers generic cartridge categories and OEM model compatibility, with a potential quantity adjustment of up to 25% during and after contract award. Bidders must demonstrate turnover compliance, OEM/authorized seller documentation, and post‑award after‑sales support within India. The tender emphasizes supplier capability to service imported products via in‑country OEM authorization and to align with procurement terms for delivery timelines and pricing at contracted rates. Unique clauses include option-based quantity variations and mandatory certifications to validate eligibility. This tender focuses on standard printer consumables and compatibility with specified OEM models.

  • Organization: Reserve Bank of India (RBI)
  • Location: Central Delhi, Delhi 110002
  • Category: Toner Cartridges / Ink Cartridges / Consumables for Printers
  • Delivery flexibility: up to 25% quantity variation; delivery period adjustments based on option clause
  • Key differentiator: OEM authorization required for imported products and in‑country after‑sales support
  • Context: Supplier must meet statutory turnover and certification prerequisites to participate in RBI procurement

Technical Specifications & Requirements

  • Product class of cartridge and type of cartridge/consumable (generic categories)
  • Printer/Multifunction machine brand compatibility for offered cartridges
  • Model numbers of OEM printers and cartridges being supported
  • Minimum yield (pages) for replacement cartridges
  • Color of ink/toner and compatibility with OEM models
  • Warranty/after‑sales support expectations (where stated in terms)
  • Emphasis on vendor ability to supply standard consumables that meet generic specifications while ensuring OEM alignment and service capability in India.

Terms, Conditions & Eligibility

  • EMD/security deposit: Not explicitly disclosed in the excerpt; bidders must review bid document for exact amount
  • Turnover requirement: Minimum average annual turnover as per bid document; auditors or CA certificates acceptable
  • OEM authorization: Required for imported products; Indian registered office for after‑sales service
  • Delivery terms: Delivery timeline anchored to last delivery order date; option clause may extend time
  • Documentation: Mandatory certificates and documents as per bid document and ATC; non‑submission risks rejection
  • Vendor eligibility: Only OEM or authorized distributors with proper authorization proof can bid
  • Payment terms and penalties: Not specified here; refer to bid document for details on payment and LDs

Key Specifications

    • Product class of cartridge (generic) and type of cartridge/consumable
    • Printer/Multifunction machine brand compatibility for offered cartridges
    • Model numbers of OEM printers and cartridges
    • Minimum yield (pages) for replacement cartridges
    • Color of ink/toner and compatibility with OEM models
    • Warranty/AMC expectations (if stated)
    • OEM authorization for imported products; evidence of registered Indian office for support

Terms & Conditions

  • Key delivery clause allowing up to 25% variation in quantity with rates unchanged

  • Turnover threshold to be proven by audited statements or CA certificate

  • OEM/Authorized Seller requirement for imported cartridges with Indian after‑sales presence

  • Mandatory submission of certificates and OEM documents to avoid rejection

  • Delivery schedule tied to last delivery order date with adjusted time under option clause

Important Clauses

Delivery Schedule

Delivery period starts from the last date of the original delivery order; extended time computed as (additional quantity / original quantity) × original period, minimum 30 days

Turnover & Eligibility

Bidder must meet minimum average annual turnover for three years; documentary evidence via audited statements or CA/Cost Accountant certificate

OEM Authorization

Imported products require OEM or authorized seller with India presence; submission of authorization certificate is mandatory

Bidder Eligibility

  • Compliance with turnover requirements evidenced by audited statements or CA certificate

  • Evidence of OEM/authorized distributor status for imported products

  • Ability to provide India-based after‑sales service for OEM cartridges

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

New Delhi

Delivery Pincodes

110001

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Priya Singh110001,Reserve Bank of India, CES,6th Parliament StreetNew DelhiDelhi1100013315-

Authority Records

MINISTRY OF FINANCEFINANCIAL SERVICES DEPARTMENT

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Documents 4

GeM-Bidding-9606767.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP LaserJet Pro 4004d, HP LaserJet Pro 4004dn, HP LaserJet Pro 4004dw, HP LaserJet Pro MFP 4104dw, HP LaserJet Pro MFP 4104fdn, HP LaserJet Pro MFP 4104fdw
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP 152A Blk LaserJet Toner Cartridge-W1520A
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA/Cost Accountant turnover certificate for last 3 financial years

4

OEM authorization or certificate showing authorized distributor status in India

5

Technical bid documents demonstrating cartridge model compatibility and minimum yield

6

Any mandatory certificates as per ATC/Corrigendum (if issued)

7

Evidence of post‑sales service capability in India for imported products

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for RBI toner cartridge tender in Central Delhi 2026?

Bidders should submit GST, PAN, turnover proof (3 years), OEM authorization, and technical bid for cartridge models; ensure India presence for after‑sales support, comply with 25% quantity option and provide delivery timeline per last delivery order date.

What documents are required for RBI printer consumables tender in Delhi?

Submit GST certificate, PAN, audited turnover statements or CA certificate, OEM authorization for imported cartridges, proof of Indian after‑sales service, and technical bid detailing cartridge models, yield, color, and compatibility with OEM printers.

What are the OEM authorization requirements for imported toner cartridges?

Imported products must show OEM or authorized seller with an in‑India registered office; provide authorization certificate naming entity, contact details, and scope of authorized products for RBI procurement.

What is the delivery time framework for RBI cartridge orders in Delhi?

Delivery timelines start from the last date of the original delivery order; option quantities may extend time using (additional quantity/original quantity) × original period, with a minimum of 30 days.

What standards or certifications are sought for RBI toner cartridges?

Tender emphasizes generic cartridge standards with model compatibility; ensure compliance with OEM model numbers and ensure consumables meet printer manufacturer requirements; explicit standards to be confirmed in the bid document.

How is bidder turnover evaluated for RBI Delhi tender 2026?

Minimum average annual turnover over the last three financial years must be demonstrated via audited statements or CA/Cost Accountant certificate; if the bidder is newer, turnover is calculated from the date of constitution.

What is the scope of quantity variation in RBI RBI toner tender Delhi?

The purchaser may increase or decrease quantity up to 25% at contract rates; delivery time adjusts based on the option clause, with a minimum 30 days additional period.

What documents prove eligibility for RBI printer consumables bid in 2026?

Submit OEM authorization, turnover documents, GST, PAN, experience certificates (if applicable), and technical bid detailing compatibility with specified printer models, color, yield, and warranty terms.

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