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Armed Forces Tribunal Air Conditioner Annual Maintenance Tender Mumbai Maharashtra 2026

Bid Publish Date

15-Jul-2026, 1:05 pm

Bid End Date

25-Jul-2026, 1:00 pm

Location

MUMBAI , MAHARASHTRA
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Progress

Issue15-Jul-2026, 1:05 pm
AwardPending
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Quantity

30

Bid Type

Two Packet Bid

Key Highlights

  • • Agency/firm must have an establishment in Mumbai/Navi Mumbai for quick technical support
  • • Shop and Establishment Certificate, GST Clearance Certificate & Udyam Certificate required
  • • PAN copy (individual for sole proprietors; firm/company for others) required
  • • Minimum 3 government organization references with similar work
  • • On-site service with tools and safety equipment during defect rectification
  • • Affidavit confirming no blacklist on Rs.100 stamp paper
  • • Sealed documents due by 23.07.2026
  • • Bid variation clause allows up to 50% change in quantity or contract duration

Tender Overview

The Armed Forces Tribunal (Department of Defence) in Mumbai, Maharashtra invites proposals for Annual Maintenance for Air Conditioners (AMC). The procurement scope covers maintenance services for air conditioning units, with no BOQ items listed. Key differentiators include on-site quick technical support based in Mumbai/Navi Mumbai, and mandatory compliance with shop establishment, GST clearance, and Udyam certifications. Proposals must include an affidavit confirming no blacklisting and must deploy a representative for defect rectification with proper safety gear. Submission of documents is due by 23.07.2026. The buyer may adjust contract quantity or duration by up to 50% before award and after award, under specific conditions. This ATC enhances flexibility for lump-sum service contracts.

Keywords to note for bidders include tender in Mumbai, Armed Forces Tribunal procurement, and air conditioner maintenance accord in Maharashtra for 2026. The opportunity requires proven government experience and compliant documentation to secure service continuity in defence-adjacent facilities.

Key Specifications

  • Annual Maintenance for Air Conditioners (AMC) in Mumbai region

  • On-site service capability with qualified technician and safety gear

  • Mandatory certifications: Shop & Establishment, GST Clearance, Udyam

  • Documentation requirement: sealed submission by 23.07.2026

  • Contract variation: up to 50% rise/fall in quantity or duration

Terms & Conditions

  • Flexibility clause allows 50% variation in contract quantity/duration

  • Mandatory Mumbai/Navi Mumbai presence with local support

  • Submission deadline 23.07.2026 with required affidavits

Important Clauses

Payment Terms

Not specified in tender data; bidders should seek clarification during bid process.

Delivery Schedule

On-site AMC servicing as per contract; immediate dispatch for defect rectification when called.

Penalties/Liquidated Damages

Not specified in tender data; potential penalties may be described in final contract.

Bidder Eligibility

  • Establishment registered in Mumbai/Navi Mumbai

  • Minimum 3 government organization service records

  • PAN, GST, Shop & Establishment, Udyam registrations

  • On-site service capability with safety gear

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Annual Maintenance service-AIR CONDITIONER

Delivery Details

Delivery Locations

1

Delivery Cities

Mumbai City

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-Mumbai - CityMumbai City--30--

Authority Records

MINISTRY OF DEFENCEDEFENCE DEPARTMENTARMED FORCES TRIBUNAL

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Documents 4

GeM-Bidding-9610008.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card (individual or firm/company as applicable)

3

Shop and Establishment Certificate

4

Udyam registration certificate

5

Proof of experience with at least 3 government organizations (work orders)

6

Affidavit of non-blacklisting on Rs.100 stamp paper

7

Technical bid documents and safety equipment declaration

8

Seal-submitted bid by 23.07.2026

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for air conditioner AMC tender in Mumbai 2026?

Bidders must submit sealed bids with GST, PAN, Shop & Establishment, and Udyam certificates, plus affidavits of non-blacklisting. Include evidence of at least three government client references and confirm Mumbai/Navi Mumbai presence for quick support. Submission deadline is 23.07.2026; 50% scope variation allowed pre/post award.

What documents are required for AMC tender submission in Mumbai?

Required documents include GST registration, PAN card, Shop & Establishment Certificate, Udyam certificate, and proof of three govt contracts; an affidavit on non-blacklisting; safety gear declaration; and sealed bid submission by 23.07.2026. Also attach service capability details and contact in Mumbai.

Which qualifications ensure eligibility for Mumbai air conditioning maintenance tender?

Eligibility requires Mumbai/Navi Mumbai establishment, three government project references, GST and Udyam registrations, and PAN. Bidder must provide spare parts/tools readiness and safety equipment for defect rectification, with a representative deployed on-site.

What is the submission deadline and variation clause for this AMC tender?

Submission deadline is 23.07.2026. The contract allows up to 50% variation in contract quantity or duration before issue and after award, with buyer consent for lump-sum service contracts; changes apply to scope of work only with approval.

What are the mandatory local presence requirements for Mumbai AMC bidders?

Bidders must have an establishment in Mumbai/Navi Mumbai for quick technical support, plus a registered Shop and Establishment and GST clearance. This ensures rapid service calls for defect rectification and compliance with local regulatory norms.

Are there any blacklist restrictions for this air conditioner AMC tender?

Yes. An affidavit on non-blacklisting on Rs.100 stamp paper is required, asserting the applicant has no blacklist status from Central/State Govt or PSEs for breach of agreement.

What safety and on-site requirements accompany defect rectification visits?

Vendors must depute a representative with necessary tools and safety equipment during defect rectification visits. This ensures adherence to safety norms and reduces downtime for air conditioner systems in Defence facilities.

What is the contractual scope for government experience in this tender?

Vendor must demonstrate experience working with at least three reputed government organizations. Include attached work orders of similar maintenance work to prove capability for defence-related AMC.

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