South Western Railway Writing Pens Tender 2026 Karnataka - Generic Pen Type & 25% Quantity Option

Bidders should submit general bid documents, GST and PAN, plus experience proofs for bulk pen supply. Ensure compliance with the option clause allowing ±25% quantity changes, and confirm delivery terms tied to the last date of the original order. Verify EMD requirements with SWR procurement.

Required documents typically include GST certificate, PAN card, organization’s financial statements, experience certificates in bulk pen supply, OEM or distributor authorizations if applicable, and technical bid materials. Ensure authenticity and original copies for submission as per buyer terms.

The tender lists generic pen type, generic tip size, and generic ink color without explicit values. Bidders should provide pens meeting standard commercial quality, ensuring consistency in tip and ink color across bulk orders, with adherence to any internal railway acceptance tests.

Delivery commencement is linked to the last date of the original delivery order. If quantities increase, the extended period is calculated as (additional quantity ÷ original quantity) × original period, with a minimum extension of 30 days; ensure plans accommodate possible fluctuations.

EMD details are not disclosed in the provided tender text; bidders should confirm the exact amount with SWR procurement. Payment terms are also not specified; bidders must obtain these terms during bid submission or post evaluation discussions.

Eligibility focuses on prior bulk pen supply experience, valid GST/PAN, and financial robustness. Ensure you meet supplier prerequisites, provide verifiable reference contracts, and maintain compliance with any OEM authorization requirements requested by SWR.

The scope explicitly states 'Only supply of Goods' with no installation or services. Suppliers must provide pens in the specified quantities at contracted rates, and be prepared to deliver under the option quantity variation clause throughout the contract period.

The tender specifies generic pen types with unspecified brand or model details. Bidders should propose commercially available pens that conform to standard quality, ensuring uniform ink color and tip size across large orders, and be ready to provide OEM documentation if requested.