Indian Army Tender for IT & Networking Equipment – Udhamputr Jammu & Kashmir 2025
Indian Army
UDHAMPUR, JAMMU & KASHMIR
Posted:
29 December 2025
Closed:
8 January 2026
GEM
GEM
Indian Army HDMI & Networking Equipment Tender Hoshangabad Madhya Pradesh 2026 - 8x8 HDMI Switcher, RJ45, Fiber, Cables
Bid Publish Date
05-Jan-2026, 1:48 pm
Bid End Date
15-Jan-2026, 2:00 pm
Value
₹2,99,727
Location
Progress
Issue05-Jan-2026, 1:48 pm
AwardPending
Quantity
724
Category
HDMI Splitter Male to Female
Bid Type
Two Packet Bid
Key Highlights
- • Dedicated/toll-free service support contact required for bidder or OEM
- • Up to 25% quantity variation allowed at contract and during currency with defined delivery extension rules
- • Sample submission mandatory for approval prior to bid closing
- • Scope limited to the supply of Goods with all essential installation accessories included
- • Obsolescence risk management: products must have at least 3 years residual market life
- • No explicit performance standards listed; emphasis on standard industry practice and compatibility
- • 21-item BOQ includes HDMI, RJ45, fiber, cables, tools, and testers
- • Delivery timeline rules anchored to last date of original or extended delivery orders
Categories
26
CABLE FAULT LOCATOR VOLTMETER VOLTAGE METERS CABLE THUMPERS DIGITAL CROSS CONNECT FALL PROTECTION LANYARD TOOL KIT CABLE ELECTRICAL MEASURING INSTRUMENT WIRING HARNESS CABLE FAULT ELECTRICAL MEASURING AND TESTING EQUIPMENT STEEL MILK CANS PORT ELECTRONIC COMMUNICATION MEASURING AND TESTING INSTRUMENT WIRING ASSEMBLY VOLT METER VIDEO OUTPUT DEVICE COUPLER PACKAGING TUBES AND LABEL JUMPER WIRE POLYMERASE CHAIN REACTION PCR LAN COMPUTER ACCESSORIES INTER CONNECT CABLE AUDIO VISUAL ACCESSORY
Tender Overview
The Indian Army, Department Of Military Affairs, seeks supply of a broad range of HDMI and networking goods at HOSHANGABAD, MADHYA PRADESH 461001. Estimated value is ₹299,727 with 21 listed items spanning HDMI splitters, HDMI cables, RJ45 connectors, media converters, fiber patch cords, crimping tools, network testers, TC/TF cables, and related accessories. The contract emphasizes supply of Goods with all essential installation accessories, and imposes a 25% quantity variation right and a minimum delivery extension rule. Bidders must provide product samples for approval before bid closing and comply with the option clause and post-order delivery rules. The scope is strictly goods supply, not services, and bidders should plan for a dedicated service support channel. Samples and required documents are contributors to bid eligibility.
Key differentiators include a structured ATC clause on quantity variation, sample-based approval, and a commitment to include all essential installation accessories in bid price. The procurement highlights a diverse catalog with end-to-end connectivity items, suitable for military communications and field deployment, under government procurement norms.
Technical Specifications & Requirements
- 21 items in BOQ covering HDMI/RJ45 products, cables, patch cords, test tools, and hand tools
- No explicit technical specs published; emphasis on supplied goods and accessory completeness
- Scope includes all essential installation accessories included in bid price
- Mandatory pre-bid sample submission for approval; failure may disqualify bidder
- Option clause allows up to 25% quantity increase at contracted rates; extended delivery time calculable with a 30-day minimum
- Dedicated service support channel required (toll-free/number furnished by bidder)
- Scope of supply: Only supply of Goods; no service portion beyond installation accessories
- 21-item catalog implies broad compatibility with standard HDMI and RJ45 equipment
- Delivery terms reference last-delivery-date-based scheduling, with extension rules under option clause
- Minimal standards or certifications are not detailed in the record; compliance with standard industry practice is implied
Terms, Conditions & Eligibility
- 25% quantity variation permitted at contract placement and during currency; delivery period adjustments follow a defined formula with a minimum 30 days
- Bidder must not be in liquidation or bankruptcy; must upload an undertaking of financial standing
- Items must not be obsolete; offered goods should have at least 3 years residual market life per OEM guidance
- All essential installation accessories must be included in bid price; bidder provides full supply of accessories
- Dedicated service-support number required for bidder or OEM; post-sale support conditions to be met
- Sample submission is mandatory prior to bid opening; non-submission leads to disqualification
- Only the required documents listed in the bid are to be submitted; follow bidder ATC clauses precisely
Key Specifications
-
21-item catalog including HDMI Splitter 8x8, RJ45 Couplers, RJ45 connectors, fiber patch cords, HDMI cables of 20 m and 1.5 m, USB extension cables, HDMI-to-VGA adapters, duplex fiber patch cords (LC/SC, SC/SC)
-
All accessories must be included in bid price per ATC and standard industry practice
-
Sample submission mandatory for item approval before bid opening
-
Maximum 25% quantity variation allowed at contract execution and during currency
-
Dedicated toll-free service support required for bidder or OEM
Terms & Conditions
-
Option Clause allows 25% more quantity at contracted rates
-
Delivery period after original order date with minimum 30 days extension
-
Sample submission mandatory for item approval; non-submission disqualifies bidder
Important Clauses
Payment Terms
No explicit payment terms published; bidders must rely on standard government procurement terms via ATC and contract.
Delivery Schedule
Delivery period to commence from last date of original delivery order; extended time follows option clause with minimum 30 days.
Penalties/Liquidated Damages
Not explicitly described in the provided terms; penalties, if any, to be defined in the contract per army procurement norms.
Bidder Eligibility
-
Not in liquidation, not under court receivership, not bankrupt
-
Offer goods that have at least 3 years residual market life as per OEM guidance
-
Provide sample items for approval and include all essential installation accessories in bid price
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Tender Results
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Bill of Quantities (BOQ)
21 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | HDMI Splitter Male to Female | As per att document | 5 | nos | so1@trgandcoord | 30 |
| 2 | HDMI 8x8 switcher | As per att document | 5 | nos | so1@trgandcoord | 30 |
| 3 | RJ 45 Coupler Male to Female Converter | As per att document | 5 | nos | so1@trgandcoord | 30 |
| 4 | RJ 45 Connector Pack of 100 pcs Male to Female converter | As per att document | 30 | nos | so1@trgandcoord | 30 |
| 5 | Ethernet Cable | As per att document | 600 | mtr | so1@trgandcoord | 30 |
| 6 | Media Converter | As per att document | 2 | nos | so1@trgandcoord | 30 |
| 7 | Crimping Tools | As per att document | 2 | nos | so1@trgandcoord | 30 |
| 8 | Network Tester | As per att document | 3 | nos | so1@trgandcoord | 30 |
| 9 | Rechargeable Handheld Telecom TDR Cable Fault Locator | As per att document | 1 | nos | so1@trgandcoord | 30 |
| 10 | RJ 45 Converter LAN Adapter Male to Female | As per att document | 3 | nos | so1@trgandcoord | 30 |
| 11 | HDMI Cable Male to Female 20 Mtr | As per att document | 10 | nos | so1@trgandcoord | 30 |
| 12 | HDMI Cable Male to Female 1.5 Mtr | As per att document | 10 | nos | so1@trgandcoord | 30 |
| 13 | External DVD Writer | As per att document | 5 | nos | so1@trgandcoord | 30 |
| 14 | Screwdrivers | As per att document | 1 | nos | so1@trgandcoord | 30 |
| 15 | Hand Held Digital Multimeter | As per att document | 1 | nos | so1@trgandcoord | 30 |
| 16 | Tool Kit | As per att document | 1 | nos | so1@trgandcoord | 30 |
| 17 | HDMI Male to VGA Female | As per att document | 5 | nos | so1@trgandcoord | 30 |
| 18 | Duplex Fiber Optic Patch Cord LC SC | As per att document | 10 | nos | so1@trgandcoord | 30 |
| 19 | Duplex Fiber Optic Patch Cord SC SC | As per att document | 10 | nos | so1@trgandcoord | 30 |
| 20 | USB Male to Female Extension Cable 05 Mtr | As per att document | 10 | nos | so1@trgandcoord | 30 |
| 21 | VGA Splitter Male to Female 02 Port | As per att document | 5 | nos | so1@trgandcoord | 30 |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar hardware supply
4
Financial statements showing solvency
5
EMD documents (if applicable) or deemed alternative per bid
6
Technical bid documents and product catalogs
7
OEM authorization letters (where applicable)
8
Undertaking of non-liquidation/non-bankruptcy status
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid in Indian Army HDMI networking equipment tender in Hoshangabad?
To bid, submit GST, PAN, experience proofs, financial statements, EMD documents, and technical bid for the 21-item catalogue. Ensure sample items are supplied for pre-approval, comply with the 25% quantity variation option, and include all installation accessories in the bid price. Follow ATC terms for delivery timelines.
What documents are required for Indian Army HDMI bundle tender in MP 2026?
Required documents include GST certificate, PAN card, experience certificates for similar hardware, financial statements, EMD documents (if applicable), technical bid documents, OEM authorizations, and an undertaking confirming no liquidation or bankruptcy. Sample submission is mandatory for item approval.
What are the delivery and sample submission requirements for this tender in Hoshangabad?
Delivery terms start from the last date of the original delivery order with a minimum 30-day extension. Sample submission before bid opening is mandatory; without samples, bids may be disqualified. If quantity increases under the option clause, delivery schedules adjust accordingly.
Which items are covered under the 21-item BOQ for Indian Army procurement?
The BOQ covers HDMI splitters (8x8), RJ45 couplers, RJ45 connectors, patch cords (LC/SC, SC/SC), HDMI cables of 1.5 m and 20 m, USB extensions, HDMI-to-VGA adapters, fiber patch cords, test tools, and related hand tools. All accessories must be included in the bid price.
What standards or certifications are required for this HIMDI/Networking bid?
The tender requires standard industry practice compliance; explicit ISI/ISO certifications are not listed in the provided data. Bidders should ensure OEM warranties and anti-obsolescence commitments—products should have at least 3 years residual market life as per OEM guidance.
How is the 25% quantity variation managed in this Indian Army tender?
The purchaser may increase or decrease the quantity by up to 25% at contract placement and during the currency at contracted rates. Delivery time for additional quantity is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What is the scope of supply for this Hoshangabad procurement?
Scope is strictly the supply of goods; all essential installation accessories must be included in the bid price. The items are intended for military use, with service support requirements and a dedicated channel for after-sales support.
When do bidders need to demonstrate product samples for approval in MP?
Bidders must submit samples before bid opening for approval; if samples are not provided, the bidder may be disqualified. Ensure the samples align with the 21-item catalog and installation accessories.
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Documents 4
GeM-Bidding-8795397.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS