Indian Army Depot Stores Procurement 2026 - 12 Months Warranty, Depot Sampling, 25% Quantity Flexibility

Tender Overview

The procurement is issued by the Indian Army under the Department Of Military Affairs for depot stores with 6 items represented in the BOQ. Depot samples must be matched and verified by the Board of Officers after award and before bulk supply. A 12-month warranty is required, with a signed warranty certificate. The contract allows a quantity variation up to 25%, at contracted rates, during and after the initial delivery window. Delivery timelines hinge on the last date of the original order, with a minimum additional time of 30 days. The depot inspection is conducted by an independent Board, ensuring transparency. Bidders should physically inspect depot samples at the depot premises before bidding, bearing their own costs. This tender emphasizes compliance with depot sample specifications and post-award quality Vetting. Unique aspects include a strict depot verification process and a flexible quantity clause that protects both parties.

Technical Specifications & Requirements

• Depot sample matching required; verification by Board of Officers (BOO) post-award and prior to bulk supply
• Warranty: 12 months (ALL Schedule); bidder must submit a signed warranty certificate
• Delivery flexibility: option to increase quantity up to 25% of bid quantity during contract at contracted rates
• Delivery period mechanics: additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extended up to original delivery period if needed
• Quality assurance: independent depot vetting; items delivered must meet depot requirements as per sample
• EMD submission: original EMD copy to reach buyer by bid opening; exact amount not specified; ensure timely delivery of EMD
• Penalties: LD at 0.5% per week, up to 10% of contract value for delays; SLA may apply
• Risk & Expense: if delivery is late or defective, buyer reserves remedies per contract terms; ensure compliance with force majeure clauses

Terms, Conditions & Eligibility

• Option Clause: quantity can vary by up to 25% during and after award; delivery period adjusts accordingly
• Depot verification: bidders must inspect depot samples at their own cost before bidding; responsibility for correctness lies with bidder
• Warranty: 12 months; submit warranty certificate on letterhead
• Delivery & LD: adhere to original/re-fixed delivery periods; LD 0.5% per week up to 10% of contract value for delays; SLA may apply
• EMD submission: original copy must reach buyer by bid opening date; amount not disclosed in data
• Documentation: bidders must provide undertaking certifying document genuineness; provide OEM/authorized certificates if applicable
• Quality governance: depot maintains transparent inspection; independent Board of Officers conducts clearance