GEM

Indian Air Force Repair & Overhaul Diesel Generator Sets Tender 5 KVA 18 Units 2025

Bid Publish Date

26-Nov-2025, 8:33 am

Bid End Date

03-Dec-2025, 9:00 am

Location

BAREILLY , UTTAR PRADESH

Progress

Issue26-Nov-2025, 8:33 am
AwardPending
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Quantity

4

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory local service presence: office in consignee state with documentary proof
  • • Dedicated toll-free service number and escalation matrix required
  • • 7 years residual market life for offered products; 2-year spare parts shelf life
  • • No explicit BOQ values or EMD provided; certificates essential for bid acceptance
  • • Sub-contracting only with prior written consent; joint and several liability retained
  • • Past experience proof acceptable via contracts, invoices, client certificates or release notes
  • • ATC requires specific certificates; bids rejected without required documentation
  • • DG sets: 18 units of 5 KVA capacity for repair/overhaul on buyer premises

Categories 8

GENERATORS ELECTROMECHANICAL MACHINERY MACHINERY OTHER EQUIPMENTS TRANSPORTATION OF DIESEL PETROLEUM FUELS DIESEL GENERATORS EMG MACHINE

Tender Overview

The Indian Air Force (Department Of Military Affairs) invites bids for Repair and Overhauling Services of 18×5 KVA DG SETs. This procurement targets on-site service and maintenance with related spares, at Buyer Premises within the organization’s jurisdiction. The scope centers on refurbishment and ongoing support for existing diesel generators, requiring bidders to demonstrate operational capability, non-obsolescence, and post-delivery service commitments. A key differentiator is mandatory local service presence and documented past performance, ensuring prompt maintenance and minimal downtime. Bidders should prepare to meet mandatory service-delivery standards and post-contract support obligations.

Technical Specifications & Requirements

  • Product/Service: Repair and Overhaul of DG Sets (18 × 5 KVA)
  • Location/Delivery: Buyer Premises; Service office must be located in the Consignee state
  • Service Obligations: Dedicated toll-free service support number; Escalation Matrix with contact details
  • Past Experience Proof: Acceptable documents include contract copies with invoices, execution certificates, or similar
  • Shelf Life/Obsolescence: Emphasis on non-obsolete components with minimum 7 years residual life and spare parts with at least 2 years shelf life remaining at supply
  • Liability: Sub-contracting requires prior written consent; subcontracted parties remain jointly and severally liable
  • ATC/Certificates: Upload of required certificates; failure to provide certificates may lead to rejection

Terms, Conditions & Eligibility

  • Office/Support: Service provider must have a local office in the consignee state with documentary evidence
  • Dedicated Support: Must provide dedicated/toll-free service line and an escalation matrix
  • Financial Standing: Bidder must not be in liquidation or bankruptcy; provide an undertaking
  • Contractual: Assignment and subcontracting require prior consent; ultimate liability retained by the seller
  • Documentation: Certificates and documents must be uploaded; non-submission may result in rejection

Key Specifications

  • DG Set capacity: 5 KVA per unit

  • Quantity: 18 units

  • Service scope: Repair and Overhaul (on-site at buyer premises)

  • Shelf life: Spare parts with ≥2 years usable life; on supply date, ≥1 year remaining

  • Experience: Acceptable proofs include contract copies with invoices or client execution certificates

  • Liability: Sub-contracting requires prior written consent; liability remains with seller

Terms & Conditions

  • EMD: Not specified in provided data; confirm amount and payment method

  • Delivery/Service: On-site repair/overhaul at buyer premises with local office

  • Payment: Terms not disclosed; verify with buyer ATC during bid submission

Important Clauses

Payment Terms

No explicit payment terms provided in data; bidders must await Buyer ATC for schedule and milestones

Delivery Schedule

Repair/overhaul to be executed at buyer premises; requires local service office evidence

Penalties/Liquidated Damages

No LD details published; check ATC for penalties or performance bonds

Bidder Eligibility

  • Non-liquidation and non-bankrupt status with undertaking

  • Offer non-obsolete DG set repair/overhaul capability (minimum 7 years residual life)

  • Local service capability: office in consignee state and dedicated support infrastructure

Past Similar Tenders (Historical Results)

5 found

Repair and Overhauling Service - diesel generators- DG Sets; CUMMINS; Yes; Buyer Premises

Bharat Heavy Electricals Limited (bhel)

GAUTAM BUDDHA NAGAR, UTTAR PRADESH

Posted: 27 January 2025
Closed: 3 February 2025
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Repair and Overhauling Service - diesel generators- DG Sets; 25 KVA; Yes; Buyer Premises

Indian Air Force

JALPAIGURI, WEST BENGAL

Posted: 21 February 2025
Closed: 3 March 2025
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Repair and Overhauling Service - diesel generators- DG Sets; 6 KVA; Yes; Buyer Premises

Indian Air Force

Posted: 26 December 2024
Closed: 2 January 2025
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Repair and Overhauling Service - diesel generators- DG Sets; PERFECT DG SETS; Yes; Buyer Premises

Border Security Force (bsf)

KUPWARA, JAMMU & KASHMIR

Posted: 27 September 2025
Closed: 1 October 2025
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Repair and Overhauling Service - diesel generators- DG Sets; 20KVA; Yes; Buyer Premises

Indian Air Force

DARJEELING, WEST BENGAL

Posted: 7 October 2025
Closed: 14 October 2025
GEM

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent account number (PAN) card

3

Past experience certificates or equivalent proofs (contracts with invoices, client execution certificates, third-party notes)

4

Financial statements or evidence of financial standing

5

Proof of non-liquidity/bankruptcy undertaking

6

OEM authorization or service provider accreditation (if applicable)

7

Certificate(s) confirming local service office in consignee state

8

Dedicated toll-free service number and escalation matrix document

9

Any certificates requested by ATC or buyer added terms

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the Indian Air Force 5 KVA DG set repair tender in 2025?

Bidders must meet eligibility criteria including non-bankruptcy, non-liquidity, and proven DG set repair experience. Prepare contracts or invoices as past performance evidence, establish a local service office in the consignee state, and include a dedicated toll-free support line and escalation matrix with bid submission.

What documents are required for the IAF DG set maintenance tender 2025?

Required documents include GST and PAN, financial statements, past experience proofs (contracts, invoices, client certificates), OEM authorizations if applicable, and evidence of a local service office plus service-contact details, as specified in the buyer ATC terms.

What are the technical requirements for 5 KVA DG sets in this tender?

Technical scope covers repair and overhaul of 18 × 5 KVA DG SETs, on-site at buyer premises. Emphasize non-obsolescence with 7 years residual life and spare parts shelf life of at least 2 years; ensure all certificates are uploaded with bid.

When is the delivery timeline for the DG set repair contract in 2025?

Delivery terms specify on-site repair at buyer premises; exact turnaround time is not disclosed in data. Bidders should await ATC for delivery schedule and milestone payments tied to performance or completion.

What are the service-support requirements for the IAF tender?

Bidders must provide a dedicated toll-free service line and an escalation matrix. An office of the service provider must exist in the consignee state with documentary evidence to validate proximity for prompt maintenance.

What are the past experience proof options for the IAF DG set tender?

Acceptable proofs include contract copies with invoices, client execution certificates, or third-party release notes. The documents must demonstrate successful repair/overhaul work of similar diesel generator sets for credible clients.

Are subcontractors allowed for this IAF DG set repair tender?

Sub-contracting requires prior written consent from the buyer. Even with consent, the seller remains jointly and severally liable for performance and obligations under the contract.

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