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Hindustan Petroleum Corporation Ltd Office Supplies Tender India 2026 - Detergent Powder to Paper Products with 25% Quantity Flexibility

Bid Publish Date

12-Jan-2026, 9:10 am

Bid End Date

27-Jan-2026, 10:00 am

Progress

Issue12-Jan-2026, 9:10 am
AwardPending
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Quantity

16642

Category

Detergent Powder

Bid Type

Two Packet Bid

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for a broad range of office consumables and cleaning products, spanning categories from Detergent Powder to Paper & Stationery items. The scope includes an estimated multi-category procurement with an 80-item BOQ, delivered across India. The tender specifies an option clause enabling ±25% quantity variation at contracted rates and a delivery timeline linked to the original/delivery period, with proportional extensions. This requires bidders to align with HPCL’s procurement framework and ensure supply readiness for diverse office needs.

Technical Specifications & Requirements

  • No technical specifications provided in the BOQ; bidders should rely on standard office supplies meeting general quality norms.
  • Item count: 80 total items; detailed quantities not disclosed in the BOQ.
  • BOQ status: N/A for individual items (quantities/units not specified).
  • Award considerations: option to increase/decrease quantity up to 25% during contract; delivery extension formula: (additional quantity ÷ original quantity) × original delivery period, with a minimum 30 days.
  • Delivery framework: delivery period to commence from the last date of original delivery order; extended periods follow the option clause.
  • ATC/ATB: Buyer uploaded ATC document referenced for terms and conditions; bidders should review for compliance.

Terms & Eligibility

  • EMD/Security: Not disclosed in the provided data; bidders should anticipate standard government-like EMD mechanisms.
  • Delivery terms: delivery timeline tied to original order with possible extensions under the option clause; final delivery schedule to be confirmed with contract.
  • Documents: typical GST registration, PAN, experience certificates, financial statements, EMD documentation, technical bid documents, OEM authorizations.
  • Eligibility: bidders must comply with HPCL procurement norms and the at-issue ATC; ensure capability for multi-category supply.
  • Payment terms: standard government-like terms; ensure clarity on advance/acceptance and final payment milestones in the contract.

Key Specifications

  • Product/service names and categories: Detergent Powder, Handwash Liquid, Toilet Cleaner, Flush Matic, Glass Cleaner, Room Freshener Spray, Mosquito Repellant, Hydrochloric Acid, Coconut/Grass Broom, Toilet Cleaning Brush, Naphthalene, Toilet Freshener, Floor Mop, Floor Cleaner Liquid, Phenyl, Tissue Paper, Toilet Paper Roll, Disposable Gloves, Dustbin, Garbage Bags, Towel (Small & Full Size), Box File, Fevistick Glue, Glue Stick, Correction Pen, White Board Marker, Permanent Marker, CD Marker Pen, Ball Point Pen, Pencil, Eraser, Pencil Sharpener, Conference Pad, File Note Pad, Ruler, Binder Clip, Office Pins, Coloured Paper, Copier Paper, A3 & Paper Tray, Spiral Binding, Stapler series, Sticky Notes, Highlighter, Cello Tape, Scissors, Carbon Paper, Paper Clips, Self Inking Stamp, Printer Cartridge Refill, Chalk, AA/AAA Battery, Rubber Band, File Folder, Cotton Waste, Water Bottles, Lamination Sheets, Three-tier Paper Tray, Pen Holder.

  • Quantities/capacities: Not disclosed in BOQ; item-level quantities shown as N/A for all 80 items.

  • Estimated value: Not disclosed; tender indicates multi-category office supplies procurement.

  • Standards/certifications: Not specified in the data; bidders should verify OEM/brand requirements in ATC.

  • Delivery/installation: Delivery period as per original order plus option-based extensions; minimum 30 days for extended delivery.

  • Warranty/AMC: Not specified in the data; refer to ATC for service/warranty expectations.

Bidder Eligibility

  • Demonstrable experience supplying bulk office supplies or cleaning chemicals in similar government/PSU tenders

  • Valid GST registration and PAN; financial stability demonstrated by recent statements

  • OEM authorization or authorized distributor for key brands/products listed

  • Capability to fulfill 80-item scope with delivery across India or HPCL locations

  • Compliance with ATC terms and conditions including delivery timelines

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Bill of Quantities (BOQ) 80 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Detergent Powder Detergent Powder 200 pieces con899.hpcl.ka 720
2 Handwash Liquid Handwash Liquid 360 pieces con899.hpcl.ka 720
3 Toilet Cleaner Toilet Cleaner 240 pieces con899.hpcl.ka 720
4 Flush Matic Flush Matic 100 pieces con899.hpcl.ka 720
5 Glass Cleaner Glass Cleaner 48 pieces con899.hpcl.ka 720
6 Room Freshener Spray Room Freshener Spray 300 pieces con899.hpcl.ka 720
7 Mosquito Repellant Mosquito Repellant 200 pieces con899.hpcl.ka 720
8 Hydrochloric Acid Hydrochloric Acid 120 pieces con899.hpcl.ka 720
9 Coconut Broom Coconut Broom 1,200 pieces con899.hpcl.ka 720
10 Grass Broom Grass Broom 96 pieces con899.hpcl.ka 720
11 Toilet Cleaning Brush Toilet Cleaning Brush 100 pieces con899.hpcl.ka 720
12 Naphthalene Naphthalene 72 pieces con899.hpcl.ka 720
13 Toilet Freshener Toilet Freshener 250 pieces con899.hpcl.ka 720
14 Floor Mop Floor Mop 60 pieces con899.hpcl.ka 720
15 Floor Cleaner Liquid Floor Cleaner Liquid 120 pieces con899.hpcl.ka 720
16 Phenyl Phenyl 120 pieces con899.hpcl.ka 720
17 Tissue Paper Tissue Paper 100 pieces con899.hpcl.ka 720
18 Toilet paper roll Toilet paper roll 300 pieces con899.hpcl.ka 720
19 Disposable Gloves Disposable Gloves 20 pieces con899.hpcl.ka 720
20 Dustbin Dustbin 30 pieces con899.hpcl.ka 720
21 Garbage Bags Garbage Bags 300 pieces con899.hpcl.ka 720
22 Towel Small Towel Small 50 pieces con899.hpcl.ka 720
23 Towel Full Size Towel Full Size 10 pieces con899.hpcl.ka 720
24 Box File Spring Box File Spring 500 pieces con899.hpcl.ka 720
25 Box File Box File 200 pieces con899.hpcl.ka 720
26 Fevistick Glue Fevistick Glue 96 pieces con899.hpcl.ka 720
27 Glue Stick Glue Stick 25 pieces con899.hpcl.ka 720
28 Correction Pen Correction Pen 50 pieces con899.hpcl.ka 720
29 White Board Marker White Board Marker 300 pieces con899.hpcl.ka 720
30 Permanent Marker Permanent Marker 200 pieces con899.hpcl.ka 720
31 CD Marker Pen CD Marker Pen 100 pieces con899.hpcl.ka 720
32 Ball Point Pen Ball Point Pen 500 pieces con899.hpcl.ka 720
33 Pencil Pencil 30 pieces con899.hpcl.ka 720
34 Eraser Eraser 25 pieces con899.hpcl.ka 720
35 Pencil Sharpener Pencil Sharpener 5 pieces con899.hpcl.ka 720
36 Conference Pad Conference Pad 1,000 pieces con899.hpcl.ka 720
37 File Note Pad File Note Pad 100 pieces con899.hpcl.ka 720
38 File Note Pad File Note Pad 200 pieces con899.hpcl.ka 720
39 Ruler Ruler 20 pieces con899.hpcl.ka 720
40 Ruler Ruler 10 pieces con899.hpcl.ka 720
41 Binder Clip Binder Clip 50 pieces con899.hpcl.ka 720
42 Binder Clip Binder Clip 50 pieces con899.hpcl.ka 720
43 Binder Clip Binder Clip 30 pieces con899.hpcl.ka 720
44 Binder Clip Binder Clip 30 pieces con899.hpcl.ka 720
45 Binder Clip Binder Clip 30 pieces con899.hpcl.ka 720
46 Binder Clip Binder Clip 30 pieces con899.hpcl.ka 720
47 Office Pins Office Pins 100 pieces con899.hpcl.ka 720
48 Coloured Paper Coloured Paper 50 pieces con899.hpcl.ka 720
49 Copier Paper Copier Paper 10 pieces con899.hpcl.ka 720
50 A3 Paper A3 Paper 10 pieces con899.hpcl.ka 720
51 Spiral Binding Spiral Binding 5,000 pieces con899.hpcl.ka 720
52 Stapler HD 10 D Stapler HD 10 D 50 pieces con899.hpcl.ka 720
53 Stapler Pins HD 10 D Stapler Pins HD 10 D 200 pieces con899.hpcl.ka 720
54 Stapler Stapler DS-23S24 FL 20 pieces con899.hpcl.ka 720
55 Stapler Pins Stapler Pins DS-23S24 FL 20 pieces con899.hpcl.ka 720
56 Stapler HP 45 Stapler HP 45 20 pieces con899.hpcl.ka 720
57 Paper Punch Paper Punch 30 pieces con899.hpcl.ka 720
58 Stapler Pins HP 45 Stapler Pins HP 45 80 pieces con899.hpcl.ka 720
59 Sticky Notes Sticky Notes 200 pieces con899.hpcl.ka 720
60 Highlighter Highlighter 100 pieces con899.hpcl.ka 720
61 Cello Tape medium Cello Tape medium 50 pieces con899.hpcl.ka 720
62 Cello Tape large Cello Tape large 50 pieces con899.hpcl.ka 720
63 Scissors Scissors 30 pieces con899.hpcl.ka 720
64 Carbon Paper Carbon Paper 50 pieces con899.hpcl.ka 720
65 Paper Clips Paper Clips 20 pieces con899.hpcl.ka 720
66 Self Inking Stamp Self Inking Stamp 50 pieces con899.hpcl.ka 720
67 Printer Cartridge Refill Printer Cartridge Refill 30 pieces con899.hpcl.ka 720
68 Printer Cartridge Refill Printer Cartridge Refill 60 pieces con899.hpcl.ka 720
69 Chalk Chalk 40 pieces con899.hpcl.ka 720
70 AA Battery AA Battery 500 pieces con899.hpcl.ka 720
71 AAA Battery AAA Battery 500 pieces con899.hpcl.ka 720
72 Rubber Band Rubber Band 50 pieces con899.hpcl.ka 720
73 File Folder File Folder 20 pieces con899.hpcl.ka 720
74 Cotton Waste Cotton Waste 1,200 pieces con899.hpcl.ka 720
75 Water Bottles Water Bottles 50 pieces con899.hpcl.ka 720
76 Lamination Sheet A4 Lamination Sheet A4 25 pieces con899.hpcl.ka 720
77 Lamination Sheet A3 Lamination Sheet A3 10 pieces con899.hpcl.ka 720
78 Paper Tray Paper Tray 20 pieces con899.hpcl.ka 720
79 Three tier Paper Tray Three tier Paper Tray 10 pieces con899.hpcl.ka 720
80 Pen Holder Pen Holder 10 pieces con899.hpcl.ka 720

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for prior similar supply contracts

4

Financial statements (last 2–3 years)

5

EMD/Security deposit documentation

6

Technical bid documents demonstrating compliance

7

OEM authorizations and/or distributorship certificates

8

Any existing ISI/ISO/brand certifications relevant to items

9

Details of delivery capability and logistics arrangements

10

Commercial bid with item-wise pricing and terms

Frequently Asked Questions

How to bid for HPCL office supplies tender India 2026?

Bidders should review the ATC in the buyer-uploaded documents, ensure GST and PAN validity, provide experience certificates, and submit EMD along with technical and commercial bids. The tender allows ±25% quantity variation and requires readiness for multi-category procurement with timely delivery across India.

What documents are required for HPCL office supplies procurement 2026?

Required submissions include GST certificate, PAN card, experience certificates for similar contracts, financial statements, EMD documentation, OEM authorizations, technical bid, and any brand certifications. Ensure item-wise pricing and delivery capability are clearly detailed.

What are the delivery terms and quantity variation for HPCL tender?

The contract permits an option to increase/decrease quantity by up to 25%. Delivery timelines start from the last date of the original order, with extended periods calculated by the specified formula and a minimum extension of 30 days.

What standards or certifications are required for HPCL procurement?

The tender data does not specify exact standards; bidders should refer to the ATC for any required brand authorizations or certifications. Ensure OEM approvals and any applicable ISO/ISI marks are disclosed in the technical bid.

When is the bid submission deadline for HPCL 2026 office supplies?

Deadline details are not provided in the data; bidders must consult the ATC and HPCL procurement portal for submission timelines and delivery schedules tied to the original order date.

What is the EMD requirement for HPCL office supplies tender 2026?

EMD specifics are not disclosed in the provided data. Bidders should verify the exact EMD amount and payment method in the ATC and ensure compliance with submission of EMD documentation with the bid.

How to verify eligibility for HPCL multi-category supplies tender?

Eligibility hinges on demonstrated experience in similar supply contracts, financial stability, GST/PAN validity, OEM authorizations, and ability to meet delivery commitments across locations as specified by the ATC.

What is the scope of items in HPCL 2026 office supplies BOQ?

The tender covers 80 items, spanning detergents, cleaners, paper products, stationery, batteries, and office accessories; however, exact item quantities are not disclosed in the BOQ. Review the ATC for item-specific requirements and pricing template.

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