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Karaikal Polytechnic College Multifunction Printer Tender Puducherry 2026 ISO/IS0 printing standards

Bid Publish Date

21-Feb-2026, 10:43 pm

Bid End Date

04-Mar-2026, 7:00 pm

Location

KARAIKAL , PUDUCHERRY

Progress

Issue21-Feb-2026, 10:43 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Karaikal Polytechnic College in Puducherry invites bids for a Multifunction Printer (Print, Scan, Copy) to meet college-wide documentation needs. Estimated scope includes delivery and installation at the Karikal Polytechnic College campus, VarichikudY, 609609. The procurement emphasizes compatibility with standard office workflows, auto duplexing, and robust scanning capabilities. A key differentiator is the option clause permitting up to 25% quantity variations during contract execution at contracted rates. Bidders must demonstrate three years of government sector supply experience and OEM authorization. The bid requires GST-compliant invoicing and installation/commissioning at the specified address. The terms specify delivery timelines anchored to the original delivery order with extension rules, ensuring operational continuity for the college.

Technical Specifications & Requirements

  • Product category: Multifunction Printer (Print, Scan, Copy)
  • Print Technology / operation: Generic, with ISO/IEC 24734 speed tests for A4 & A3 (mono/color) and duplex capability
  • Paper handling: Original document feeder, multiple main paper trays, auto duplexing
  • Scanning: Maximum platen size, scanning to multiple destinations, Scan To functions
  • Connectivity & accessories: Standard connectivity options and included accessories; installation & commissioning provisions
  • OS compatibility: Must align with typical office OS environments; warranty and service expectations apply
  • Delivery & installation: On-site delivery to Karikal Polytechnic College, VarichikudY, Puducherry; installation per terms
  • Experience & eligibility: 3 years of regular supply to Central/State Govt bodies; OEM authorization mandatory; non-obsolete product with at least 5 years residual life
  • Quality & compliance: GST invoicing, GeM portal invoice upload, not under liquidation or bankruptcy

Terms, Conditions & Eligibility

  • EMD & payment terms: Not explicitly stated; ensure GST-compliant invoicing; GST to be reimbursed as actuals per tender terms
  • Delivery window: Delivery period as per original order with extension rules and minimum 30 days追加 when exercising option clause up to 25%
  • Experience: Minimum 3 years’ experience with government procurement; provide contracting copies
  • OEM authorization: Required if bidding via distributor; provide Authorization Form with OEM details
  • Warranty & service: Ensure product not end-of-life within 5 years of procurement; service/support commitments implied by government terms
  • Documentation: GSTIN, PAN, vendor accreditation, financial stability undertakings; installation proof at the delivery site
  • Address: Delivery and commissioning at KARAIKAL POLYTECHNIC COLLEGE, VARICHIKUDY, OPPOSITE INDIAN BANK, UT OF PUDUCHERRY

Key Specifications

  • Multifunction Printer (Print, Scan, Copy) with Auto Duplexing

  • ISO/IEC 24734 compliant print speed in A4 Mono and Color, A3 Mono/Color

  • Original Document Feeder and multiple main paper trays

  • Scan To functionality and maximum scan area specification

  • Connectivity options (USB, Ethernet, Wi-Fi) and required accessories

  • OS compatibility and warranty terms

  • Official OEM authorization for distributors

Terms & Conditions

  • Option clause allows 25% quantity variation during contract

  • Delivery and on-site installation at Karikal Polytechnic College, Puducherry

  • 3 years govt sector experience required; OEM authorization mandatory

  • GST invoicing and GeM portal invoice uploads required

  • Product must maintain at least 5 years residual market life

Important Clauses

Payment Terms

GST-compliant invoicing with actual GST reimbursement up to quoted rate; terms not explicitly stated in tender text

Delivery Schedule

Delivery and commissioning at Karikal Polytechnic College; option clause allows extension based on quantity variation with a minimum 30 days

Penalties/Liquidated Damages

Not explicitly detailed; implied adherence to delivery timelines and installation milestones within option framework

Bidder Eligibility

  • 3 years of regular supply to Central/State Govt organizations or PSUs

  • Non-bankrupt, not under liquidation or receivership

  • OEM authorization if bidding through distributors

Documents 3

GeM-Bidding-9026835.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Generic Operating System Compatibility Windows 10 and Above, Linux, Mac OS, Windows Server
Printing Print Paper Size A4 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Maximum Scan Area (Platen/Flatbed Size) A4, A3 and Legal, A4
Scanning Scan To Functions Folder, Email
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 1
Connectivity Connectivity USB Port, Ethernet Port
Connectivity Accessories Provided USB Cable

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar govt purchases (3 years required)

4

Contract copies from Central/State Govt bodies

5

Manufacturer Authorization / OEM authorization

6

Electrical/installation certifications (where applicable)

7

Financial statements or solvency documentation

8

GST invoice sample and GeM invoicing screenshots

9

Technical bid dossier including product specs and warranties

Frequently Asked Questions

Key insights about PUDUCHERRY tender market

How to bid for the printer tender in Puducherry with govt criteria

Bidders must meet the 3-year govt supply experience requirement, provide OEM authorization, submit GST registration, PAN, and financial statements, and ensure the product is not end-of-life for 5 years. Prepare on-site delivery plan to Karikal Polytechnic College and ensure GeM invoice readiness.

What documents are required for the Karikal Polytechnic printer bid

Required documents include GST certificate, PAN, experience contracts with govt bodies, OEM authorization, financial statements, installation proof, and GeM invoicing samples. Ensure non-obsolete status and 5-year residual market life for the offered model.

What are the technical specs for the multifunction printer

Expect ISO/IEC 24734 speed tests for A4 and A3 (mono/color), auto duplexing, original document feeder, multiple paper trays, scanning to various destinations, and standard connectivity (USB/Ethernet/Wi-Fi). Product must be compatible with common OS environments.

What is the delivery and installation requirement for Puducherry

Delivery and commissioning must occur on-site at KARAIKAL POLYTECHNIC COLLEGE, VARICHIKUDY, Puducherry. The contract includes an option to adjust quantity by up to 25%, with extended delivery period calculations as specified.

What are the OEM authorization requirements for bidders

Distributors must provide an OEM authorization form detailing the supplier name, address, email, and phone, along with the vendor's proposal. The OEM must back the bid with official authorizations for the specific printer model.

What are the payment terms and GST handling

GST invoicing must be uploaded on the GeM portal; reimbursement is per actual GST or applicable rate with a cap at the quoted percentage. Payment terms align with government procurement norms, pending verification of compliant documents.

How does the 25% quantity option impact delivery timelines

The option clause allows increasing or decreasing quantity by up to 25% at contract rates. Delivery time adjustments apply per the formula: (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

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