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Kamdhenu University Gujarat Multifunction Printer Tender 2026 ISO 24734 Auto Duplexing EMD 200000

Bid Publish Date

21-Feb-2026, 4:19 pm

Bid End Date

03-Mar-2026, 5:00 pm

Value

₹2,00,000

Progress

Issue21-Feb-2026, 4:19 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: No exclusive brand citation; ensure OEM authorization if needed
  • • Technical standards: ISO 24734 testing framework referenced; auto duplexing mandatory
  • • Special clauses: 25% quantity variation; FDR as alternative to PBG; delivery window adjustments with minimum time rules
  • • Eligibility: 3-year turnover criteria; audited financials or CA certificate; experience in government MF printer supply
  • • Warranty/AMC: terms not detailed in data; ensure post-purchase support alignment with tender terms
  • • Penalties/BD: LD or penalties not explicitly listed; ensure compliance with delivery schedules and variation terms
  • • Delivery/installation: standard government procurement installation expectations; delivery from original order period
  • • Submission: EMD via DD, hard copy delivery within 5 days; online bid attachment with scanned DD proof

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Kamdhenu University invites bids for a Multifunction Printer (Print/Scan/Copy) under the Agriculture And Co-operation Department, Gujarat. Estimated value is ₹200,000. Tender scope includes standard MF printers with ISO/IEC 24734-based testing, auto duplexing, and compatibility across common OS. The procurement specifies a flexible quantity clause allowing up to 25% variation at award and during contract execution, with delivery terms anchored to the original delivery period and extended timelines per option exercise. An EMD is required via Demand Draft in favor of Kamdhenu University, Gandhinagar, and submission includes hard copy delivery within 5 days of bid end/opening. Turnover criteria demand three-year average financials, with audited statements or CA certificate; FDR is accepted as security in lieu of PBG and must be pledged to Kamdhenu University, Gandhinagar. This tender targets suppliers with proven MF printer deployment capabilities in government procurement contexts.

Technical Specifications & Requirements

  • Product category: Multifunction Printer (Print, Scan, Copy) with Print/Scan/Copy capabilities and Original Document Feeder support
  • Standards: ISO/IEC 24734 speed testing reference for both monochrome and color, A4 and A3 formats; bid requires auto duplexing for printing and copying
  • Connectivity & accessories: standard connectivity options; essential accessories listed in ATC; no specific model brand mandated unless stated in bid terms
  • Paper handling: details include feeder capacity, number of main trays, and total capacity at 75 GSM; exact capacities to be confirmed during bid evaluation
  • Performance: minimum duty cycle to be met as per tender terms; exact figures not published in provided data
  • Operating system compatibility: expected cross-OS compatibility as typical for government MF devices

Terms, Conditions & Eligibility

  • EMD: required via Account Payee Demand Draft in favor of Kamdhenu University, Gandhinagar; hard copy submission within 5 days post bid end/opening
  • Turnover: average annual turnover over the last three years must meet specified criteria, supported by audited balance sheets or CA certificate
  • Security: successful bidder may provide Fixed Deposit Receipt (FDR) in place of PBG; FDR must be pledged to Kamdhenu University, Gandhinagar and delivered within 15 days of award
  • Quantity variation: purchaser may increase/decrease up to 25% of bid quantity at contract; delivery times adjusted per option clause with minimum 30 days
  • Delivery & payment terms: delivery schedule aligned with original/extended periods; payment terms defined in conditions accompanying the tender
  • Documentation: bidder must provide GST, PAN, experience certificates, financial statements, and OEM authorizations where required

Key Specifications

  • Product category: Multifunction Printer (Print/Scan/Copy) with Auto Duplexing

  • Standard: ISO/IEC 24734 for print speed testing (A4 monochrome/color; A3 mono/color)

  • Connectivity: standard USB/LAN; compatible with common OS platforms

  • Paper handling: feeder type, main tray count, and total capacity at 75 GSM

  • Original Document Feeder: required specification for scanning/copying

  • Total duty cycle: minimum monthly volume requirement to be confirmed

  • Warranty/AMC: to be clarified in contract; ensure service support

Terms & Conditions

  • EMD via DD in favor of Kamdhenu University; 5-day hard copy delivery

  • 3-year turnover requirement with supporting financials

  • Bid quantity can vary by up to 25% during contract with extended delivery timelines

  • FDR accepted as security deposit in lieu of PBG; 15-day delivery of original FDR

  • Delivery schedule tied to original and extended periods; purchase order terms govern

  • OEM authorizations and experience proofs required for bid submission

Important Clauses

Payment Terms

Payment terms to be defined in tender; ensure alignment with delivery milestones and contract-specific terms

Delivery Schedule

Delivery period commences from last date of original delivery order; extension rules apply when option clause exercised

Penalties/Liquidated Damages

Penalties for delay to be applied as per contract; exact LD rate not published in data

Bidder Eligibility

  • Minimum three-year turnover demonstrated via audited financials or CA certificate

  • Experience in supplying MF printers for government or similar large entities

  • GST registration and compliant financial standing; ability to provide EMD and security as required

Documents 4

GeM-Bidding-9025318.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Generic Operating System Compatibility Windows 10 and Above, Linux, Mac OS, Windows Server
Printing Print Paper Size A4 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Maximum Scan Area (Platen/Flatbed Size) A4
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Feeder Capacity (Number of Sheets) (For Scanning and Copying) 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
PAPER HANDLING Number of Main Paper Tray 1
PAPER HANDLING Total Paper Tray Combined Capacity (Number) at 75 GSM 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000, 3001 to 5000 Or higher
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity Accessories Provided USB Cable
Performance Minimum Duty Cycle (Number of Prints/Month) 50,001 to 80,000, 80,001 to 1,00,000, 1,00,001 to 1,20,000, 1,20,001 to 1,50,001, 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher

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Required Documents

1

GST Registration certificate

2

Permanent Account Number (PAN) card

3

Audited Balance Sheets for last 3 years or CA certificate indicating turnover

4

EMD documents (Demand Draft) and scanned copy with bid

5

Proof of related experience certificates (similar MF printer deployments)

6

Technical bid documents and compliance sheets

7

OEM authorization letter (if required by tender terms)

8

FDR (if using security deposit in lieu of PBG) and related endorsement documents

9

CC or CA certificate confirming turnover if company is <3 years old

Frequently Asked Questions

How to bid on the Kamdhenu University printer tender in Gujarat 2026

Bidders must submit the online bid with all required documents, include GST, PAN, and audited turnover, plus an EMD DD in favor of Kamdhenu University, Gandhinagar. Ensure OEM authorization if needed and provide FDR alternative per ATC. 5-day hard copy submission is required after bid end date.

What documents are required for the printer tender in Gandhinagar Gujarat

Required documents include GST certificate, PAN card, last three years' audited financials or CA certificate, EMD/DD proof, experience certificates for similar MF printer deployments, OEM authorizations, and technical bid documents. If using FDR, include endorsement and original FDR delivery plan.

What are the ISO standards referenced for the MF printer bid in Gujarat

The tender references ISO/IEC 24734 as the performance testing standard for print speeds in A4 and A3 formats (monochrome and color). Vendors must demonstrate compliance with this standard or provide equivalent testing data as part of technical bid submission.

How is quantity variation managed in Kamdhenu University printer contract

The purchaser can change the quantity by up to 25% of the bid quantity at award and during the contract. Delivery timelines adjust according to the option clause, with a minimum extension rule of 30 days when applicable.

What are the EMD requirements for the Kamdhenu printer tender in Gujarat

EMD must be submitted as a Demand Draft in favor of Kamdhenu University, Gandhinagar, payable at Gandhinagar. A scanned copy is uploaded with the bid and the hard copy must reach within 5 days of bid end date/opening.

What constitutes turnover eligibility for the Gujarat MF printer tender

Bidders must show a three-year average annual turnover, supported by audited statements or CA certificate indicating turnover for the relevant period. If the bidder is less than 3 years old, turnover is calculated from the date of incorporation onward.

What is the security deposit alternative for this printer contract

If allowed, bidders may submit an FDR pledged to Kamdhenu University, Gandhinagar, as security in lieu of PBG. The original FDR must be delivered within 15 days of award and endorsed for withdrawal only by the pledgee.

What delivery terms apply to the Kamdhenu printer tender in Gujarat

Delivery timelines begin after the last date of the original delivery order. If the option clause is exercised, additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and may be extended up to the original delivery period.

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