GEM

Indian Institute Of Management Office Suite Software Tender Ranchi Jharkhand Office Suite Software (V3) 2025

Bid Publish Date

01-Nov-2025, 11:40 am

Bid End Date

28-Nov-2025, 4:00 pm

Bid Opening Date

11-Nov-2025, 12:30 pm

EMD

₹70,000

Value

₹33,76,000

Location

RANCHI , JHARKHAND

Latest Corrigendum Available

Progress

Issue01-Nov-2025, 11:40 am
Corrigendum21-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

91

Bid Type

Two Packet Bid

Key Highlights

  • • Office Suite Software (V3) procurement for IIM Ranchi in Jharkhand
  • • EMD set at ₹70,000; estimated contract value ₹3,376,000
  • • 25% quantity variation right and extended delivery time rules
  • • Data Sheet mandatory; End User Certificate may be required in buyer format
  • • 1 year govt/PSU supply experience requirement; non-obsolete product life of at least 1 year
  • • GST reimbursement based on actuals or applicable rate (whichever lower)
  • • Delivery to IIM Ranchi; installation/commissioning covered if in scope
  • • No BOQ items listed; focus on software license procurement and delivery

Categories 1

SOFTWARE

Tender Overview

Indian Institute Of Management (IIM) invites bids for Office Suite Software (V3) procurement with an estimated value of ₹3,376,000 and an EMD of ₹70,000. Delivery to IIM Ranchi, Prabandhan Nagar, Naya Sarai Road, Ranchi, Jharkhand 835303 upon contract award. The buyer’s terms include a 25% quantity variation during and after contract award, with extension logic based on the original delivery period. Proposals must include a product data sheet, End User Certificate formatting if requested, and evidence of non-obsolescence (minimum 1-year residual market life). Bidders must demonstrate prior govt/PSU experience and ensure GST alignment with actuals. Unique differentiators include the option clause and mandatory data sheet alignment with offered specifications. This tender targets office productivity software for the academic administration segment and requires timely installation at the designated address once orders are placed.

Technical Specifications & Requirements

  • Product category: Office Suite Software (V3)
  • Estimated value: ₹3,376,000; EMD: ₹70,000
  • Delivery location: IIM Ranchi, Jharkhand
  • Documentation: upload Data Sheet and be prepared for End User Certificate in buyer format
  • Eligibility: bidder or OEM must have supplied similar govt/PSU products for 1 year prior to bid opening; non-obsolete products with at least 1 year residual market life; GST as per actuals with cap at quoted rate
  • Compliance: avoid obsolescence; provide non-mismatched technical parameters

Terms, Conditions & Eligibility

  • EMD: ₹70,000; submission via appropriate channel
  • Delivery/installation: address at IIM Ranchi; delivery period to be calculated per option clause (up to 25% quantity variation)
  • Experience criteria: minimum 1 year in govt/PSU supply of similar products; provide contracts as evidence
  • GST: rate based on actuals or applicable rate, whichever is lower, within quoted GST percentage
  • Data sheet alignment: product data sheets must match bid parameters; mismatch may trigger rejection
  • End User Certificate: supplied in buyer’s format if requested
  • Obsolescence clause: bid should include products with lifelong market viability; OEM requirement validation

Key Specifications

  • Office Suite Software (V3) with data sheet alignment

  • Estimated contract value ₹3,376,000; EMD ₹70,000

  • Delivery to IIM Ranchi, Jharkhand; installation if scope includes commissioning

  • 1-year residual market life requirement; not end-of-life by OEM before bid opening

  • GST responsibility on bidder; reimbursement as actuals or applicable rate

  • End User Certificate in buyer’s format if demanded by buyer

  • Option clause permitting 25% quantity variation during/after contract

Terms & Conditions

  • EMD is ₹70,000 and must be submitted with bid

  • Delivery clause permits 25% quantity variation with pro-rated extension

  • Data Sheet and End User Certificate are mandatory verification documents

Important Clauses

Payment Terms

GST will be reimbursed at actuals or applicable rate, whichever is lower, within quoted GST percentage

Delivery Schedule

Delivery begins after order date; option clause may extend delivery up to 25% additional quantity

Penalties/Liquidated Damages

Not specified; contract terms include extension rules via option clause

Bidder Eligibility

  • Not under liquidation or bankruptcy; undertaking to be uploaded

  • 1 year govt/PSU supply experience for similar products

  • Non-obsolete product with at least 1-year residual market life

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Required Documents

1

GST registration certificate

2

PAN card

3

Data Sheet of offered Office Suite Software (V3)

4

End User Certificate (if requested in terms)

5

Experience certificates showing govt/PSU supply in last 1 year

6

Contract copies of similar supplies to govt/PSU (1 year)

7

Financial statements or solvency proof

8

OEM authorization or reseller authorization (if applicable)

9

Bid security/EMD receipt for ₹70,000

Corrigendum Updates

4 Updates
#1

Update

21-Nov-2025

Extended Deadline

28-Nov-2025, 4:00 pm

Opening Date

28-Nov-2025, 4:30 pm

#2

Update

14-Nov-2025

Extended Deadline

21-Nov-2025, 4:00 pm

Opening Date

21-Nov-2025, 4:30 pm

#3

Update

07-Nov-2025
#4

Update

07-Nov-2025

Extended Deadline

14-Nov-2025, 4:00 pm

Opening Date

14-Nov-2025, 4:30 pm

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for Office Suite Software tender in Ranchi with EMD ₹70000

Bidders must submit the EMD of ₹70,000 along with GST registration, PAN, and vendor data sheets. Ensure 1-year govt/PSU supply experience and non-obsolescence certification. Include OEM authorization if applicable and provide a detailed data sheet matching offered software specifications.

What documents are required for IIM Ranchi software tender submission

Required documents include GST certificate, PAN card, data sheet of offered software, End User Certificate if requested, 1-year govt/PSU experience contracts, financial statements, and EMD receipt. OEM/reseller authorizations should be included where applicable to verify supply capability.

What are the technical specs for Office Suite Software V3 tender

The tender specifies Office Suite Software (V3) with a data sheet; no detailed feature list provided. Vendors must ensure the data sheet precisely matches offered parameters and confirm non-obsolescence with at least 1-year residual market life; IS/ISO compatibility not explicitly stated.

When is delivery expected for IIM Ranchi software procurement

Delivery period follows the contract and may include the option clause allowing up to 25% quantity variation. The extended delivery time is calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days, with potential extension to the original delivery period.

What is the GST handling for IIM Ranchi software bid

GST will be reimbursed based on actuals or the applicable rate, whichever is lower, capped at the quoted GST percentage. Bidders must quote a GST rate and could receive reimbursement aligning to government norms.

What eligibility criteria must vendors meet for govt software supply

Bidders must not be under liquidation or bankruptcy and must have supplied similar govt/PSU software products for at least 1 year prior to bid opening. Provide contracts showing quantities delivered each year and OEM/reseller authorization if applicable.

What conditions govern End User Certificate in this tender

If the buyer requests an End User Certificate, bidders must provide it in the buyer’s standard format. Ensure the certificate aligns with the offered software scope and recipient entity (IIM Ranchi) requirements.

What happens if data sheet does not match tender parameters

Mismatch between data sheet and bid parameters can lead to bid rejection. Ensure the Data Sheet fully corroborates the product name, version, license terms, delivery scope, and support levels offered to IIM Ranchi.

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