GEM

Ntpc Sail Power Company Ltd Office Suite Software Tender Rourkela Odisha 2025 - Office Suite Software V3 Compliance

Bid Publish Date

26-Nov-2025, 3:02 pm

Bid End Date

09-Dec-2025, 3:00 pm

Location

SUNDARGARH , ODISHA

Progress

Issue26-Nov-2025, 3:02 pm
AwardPending
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Quantity

50

Bid Type

Two Packet Bid

Categories 1

SOFTWARE

Tender Overview

Ntpc Sail Power Company Ltd invites bids for Office Suite Software V3 to be installed at NSPCL Rourkela site, Rourkela, Odisha. The tender outlines an option clause allowing ±25% quantity changes, with delivery timelines linked to the original delivery period and extended period calculations. Key procurement context includes inspection at the NSPCL Rourkela site by EIC, and a payment model of 100% upon acceptance and installation certificate issuance. The scope centers on software provisioning and installation for a single project location, with bidder-supplied documentation driving evaluation. The ATC clauses emphasize vendor clarifications pre-submission and itemwise bid evaluation, plus a specific delivery-completion requirement prior to the stated delivery date. This procurement requires adherence to GeM-specified but overridden terms, with supplier compliance verified through techno-commercial submissions and end-to-end installation verification.

Technical Specifications & Requirements

  • Inspection at NSPCL Rourkela Site by EIC upon receipt and verification of valid licence supplied by vendor.
  • Warranty/guarantee: Not Applicable.
  • Documents with bid: Techno-commercial offer along with endorsed tender document and SPC; provide point-wiseSpecifications for technical scrutiny.
  • Payment Terms: 100% payment after acceptance and issue of Installation certificate from EIC.
  • Delivery: Delivery to be completed before the specified delivery date; itemwise bid evaluation.
  • Additional conditions: Vendor may seek clarifications prior to bid submission; GSTIN/PAN and EFT mandate to be provided.

Terms & Eligibility

  • Quantity flexibility: up to 25% increase/decrease at contract placement and during currency at contracted rates.
  • Delivery period: based on original delivery period with extended time rules, minimum 30 days if required.
  • Invoicing: invoice to be raised in the consignee name with consignee GSTIN.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; techno-commercial bid with SPC; specifications furnished pointwise.
  • Payment: 100% on acceptance and installation certificate.
  • Evaluation: itemwise bid evaluation; bidders may request clarifications before submission.

Bidder Eligibility

  • Vendor must provide PAN and GSTIN copies with bid.

  • EFT mandate supported by bank certification and endorsed documents.

  • Bidder must submit techno-commercial offer with specifications and SPC.

  • Compliance with vendor-specific ATC terms and inspection requirements at NSPCL Rourkela.

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Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for Office Suite Software tender in Rourkela 2025?

Bidders must submit techno-commercial offers with endorsed tender documents and SPC, including point-wise specifications. Ensure PAN, GSTIN, cancelled cheque, and EFT mandate are provided. The bid follows itemwise evaluation, with 100% payment after acceptance and installation certificate from EIC.

What documents are required for this Ntpc Sail procurement?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, techno-commercial bid with tender document and SPC, and detailed specifications. Ensure invoices are in the consignee name with its GSTIN. Clarifications may be sought before submission.

What are the delivery terms for this NSPCL Rourkela software bid?

Delivery must be completed before the specified delivery date with a minimum 30-day extension if required by the option clause. The original delivery period governs the calculation of any extended time, and the option allows +/-25% quantity adjustments at contract rates.

What is the payment term for installation of Office Suite Software?

Payment is released at 100% after acceptance and issuance of the Installation certificate from the EIC, ensuring that software is installed and tested at NSPCL Rourkela before processing final payment.

What inspection is required for this tender in Rourkela?

Inspection is conducted at the NSPCL Rourkela site by the Engineer-in-Charge (EIC) upon receipt and verification of a valid vendor licence; non-compliance can affect bid evaluation and acceptance.

Are there any warranty requirements for the software tender?

Warranty is explicitly stated as Not Applicable in the ATC; bidders should plan for standard software support or AMC only if separately specified in the final contract terms.

What is the evaluation method for this office software tender?

Bid evaluation is conducted itemwise, focusing on conformity to technical specifications, price for each item, and the ability to meet delivery and installation requirements at NSPCL Rourkela.

What standards or certifications are required for submission?

Bidders must provide point-wise specifications and ensure compliance with basic regulatory paperwork; IT software submissions should include SPC and installation validation docs, with GSTIN/PAN and EFT mandates.

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