Indian Army Department of Military Affairs Supply-Install-Commission Tender Budgam JK 2025

Tender Overview

The opportunity is issued by the Indian Army under the Department of Military Affairs for a multi-category procurement located in Budgam, Jammu & Kashmir. The tender scope centers on Supply, Installation, Testing and Commissioning of Goods across various support functions for training and empowerment centers. No itemized BOQ is provided, suggesting a broad, service-oriented or integrated supply package. A key differentiator is the explicit Option Clause allowing quantity adjustments up to 25% of bid quantity during contract placement and again during the contract currency. Bidders should prepare for GST handling guidance and mandatory data/documents on bid submission. Data Sheet alignment with offered products is mandatory to avoid rejection. Turnover requirements reference a three-year average, with certified financials or CA certificates as evidence. GIS and invoicing must reflect consignee GSTIN. The tender emphasizes scope coverage inclusive of installation and commissioning in addition to procurement, signaling an end-to-end delivery expectation. The absence of explicit start/end dates requires bidders to plan around standard delivery windows and contingency scheduling in line with the option clause. This tender highlights vendor code creation, GST invoice uploads, and GST payment confirmations as critical submission elements. Overall, the procurement targets robust supply-chain readiness and compliance checks for government-accredited security/multi-functional equipment deployments.

Technical Specifications & Requirements

• Scope of supply includes: Supply, Installation, Testing and Commissioning of Goods.
• Documentation required with bid: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (certified by bank).
• Data Sheet of offered products must be uploaded and match technical parameters to avoid rejection.
• Invoices must be issued in the consignee name with consignee GSTIN; GST invoice and GST portal payment screenshot to be uploaded on GeM.
• Non-toxic/harmful materials defer to MSDS for toxic items; ensure product safety declarations.
• Turnover criteria: minimum average annual turnover for last three years as indicated in bid document, supported by audited statements or CA certificate.
• Delivery schedule is governed by the option clause: quantity may be increased by up to 25%; additional time calculation uses (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
• No BOQ items are listed, implying a consolidated service/provision approach rather than discrete line items.

Terms, Conditions & Eligibility

• Option Clause permits up to 25% quantity variation at contract placement and during currency.
• GST applicability is bidder’s responsibility; reimbursement as actuals or applicable rates, capped by quoted GST percentage.
• Bidder must submit: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate; data sheet matching required.
• Data Sheet alignment with offered products is mandatory; mismatches may lead to bid rejection.
• Invoices must be raised in the consignee’s name with their GSTIN; GST invoice and payment confirmation screenshots must be uploaded on GeM.
• Turnover evidence: certified audited statements or CA certificate for the last three years; turnover criteria defined in bid document.
• Scope specifically includes supply, installation, testing and commissioning; procurement is not limited to stand-alone items.
• There is no explicit EMD amount specified in the summary; bidders should confirm bid document for exact EMD requirements.