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Indian Army Department Of Military Affairs Stationery & Envelope Tender 2026 – ISO 9001:2015 & ISO 14001:2015 Compliant, Estimated ₹88,600

Bid Publish Date

15-Jan-2026, 1:39 pm

Bid End Date

26-Jan-2026, 2:00 pm

Value

₹88,600

Location

NAGAON , ASSAM

Progress

Issue15-Jan-2026, 1:39 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2506

Category

Envelope A4 Laminated Yellow

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirement: OEM CERTIFICATE required; sample submission after L1
  • • Technical standards: ISO 9001:2015 and ISO 14001:2015 mandatory
  • • Option clause: ±25% quantity variation and extended delivery periods at contracted rates
  • • Delivery scope: Supply, installation, testing, commissioning, operator training, statutory clearances
  • • Eligibility: GSTIN, PAN, IT returns (last 3 years), turnover certificates, NDAs, NDA/ND certificate
  • • Warranty/AMC: Warranty certificate likely required; samples post-L1
  • • Penalties: LD or penalties via standard contract terms; delivery penalties unspecified but included in ATC
  • • Delivery & store: Store delivery assurance certificate may be required

Tender Overview

Organization: Indian Army (Department Of Military Affairs). Procurement: Stationery & envelope range including multiple Envelope A4 variants, various paper products and related office supplies; quantity scales align with 50 items in the BOQ. Estimated value: ₹88,600. Location: India (national procurement). Product category: Office stationery, envelopes, writing instruments, binders, clips, tapes and related accessories. The tender requests a comprehensive supply, installation, testing and commissioning with operator training and statutory clearances where applicable. A key differentiator is the breadth of items from basic stationery to premium packaging envelopes, with OEM and quality standards emphasized. Unique terms include option clauses for quantity variation up to 25% and contract extension under same rates.

Technical Specifications & Requirements

  • No technical specifications provided in the BOQ; however, ATC mandates include ISO 9001:2015 and ISO 14001:2015 certifications.
  • Documentation requirements include: GSTIN, PAN, OEM authorization, turnover certificates, sample submission on L1, and various compliance certificates.
  • Delivery Scope: Supply, installation, testing, commissioning, operator training, and statutory clearances if any.
  • Quality & Compliance: Suppliers must provide samples after being declared L1 and deliver according to contract terms; ensure OEM certificates and sample approvals prior to final award.

Terms, Conditions & Eligibility

  • EMD/Exemption proof and GSTIN registration are required documents.
  • Mandatory certifications: ISO 9001:2015 and ISO 14001:2015; PAN, IT returns for last three years; OEM certificate and sample supply capability.
  • Payment terms, delivery schedule and penalty clauses are governed by the buyer’s option clause; quantity may vary by up to 25% of bid/contract.
  • Additional certificates and store delivery assurance may be required; bidders must submit a complete set of documents including turnover and balance sheet.

Key Specifications

  • Product/service names: stationery, envelopes (A4, 11x4, 9pt6, 16x12 variants), pencils, markers, tape, sticky notes, file covers, clips, and related office supplies

  • Quantities: BOQ lists 50 items; exact quantities not disclosed in data

  • EMD/estimated value: ₹88,600

  • Experience: prior supply of stationery and office consumables to government or defense sectors preferred

  • Standards: ISO 9001:2015; ISO 14001:2015

  • Delivery: supply, installation, testing, commissioning, operator training

  • Documentation: OEM certificates, compliance certificates, turnover certificates, GST, PAN

Terms & Conditions

  • Quantity variation up to 25% at contract placement and during currency

  • Delivery period linked to original and extended orders with minimum 30 days

  • L1 sample submission required; OEM certification and sample approvals necessary

Important Clauses

Payment Terms

Payment terms governed by contract; upfront details not provided; expect standard government terms with milestone payments on delivery, installation, and acceptance

Delivery Schedule

Delivery commencement from order date; extended delivery time calculations based on increased quantity and minimum 30 days

Penalties/Liquidated Damages

Penalties applicable for delayed delivery as per contract terms; LD% or other charges likely defined in the ATC

Bidder Eligibility

  • Registered GSTIN and PAN

  • ISO 9001:2015 and ISO 14001:2015 certifications (or evidence)

  • OEM authorization for supplied brands/products

  • Turnover demonstrated for last 3 years, consistent with procurement scale

  • Experience in government/defense stationery supply desirable

Documents 4

GeM-Bidding-8843795.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 50 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Paper A4 Paper A4 100 ream rajkumarjohnson618 15
2 Envelope size 16 x 12 with cotton Envelope size 16 x 12 with cotton 150 nos rajkumarjohnson618 15
3 Envelope size 16 x 12 without cotton Envelope size 16 x 12 without cotton 150 nos rajkumarjohnson618 15
4 Envelope A4 Laminated Yellow Envelope A4 Laminated Yellow 150 nos rajkumarjohnson618 15
5 Envelope A4 normal yellow Envelope A4 normal yellow 150 nos rajkumarjohnson618 15
6 Envelope A4 Premium Quality Envelope A4 Premium Quality 150 nos rajkumarjohnson618 15
7 Envelope A4 Clothing Yellow Envelope A4 Clothing Yellow 150 nos rajkumarjohnson618 15
8 Envelope 11 x 5 yellow Envelope 11 x 5 yellow 150 nos rajkumarjohnson618 15
9 Envelope 11 x 4 point 5 Brown Envelope 11 x 4 point 5 Brown 150 nos rajkumarjohnson618 15
10 Envelope 9 point 5 into 4 point 5 Brown Envelope 9 point 5 into 4 point 5 Brown 150 nos rajkumarjohnson618 15
11 Envelope 11 x 4 point 5 white Envelope 11 x 4 point 5 white 150 nos rajkumarjohnson618 15
12 Envelope 10 x 4 point 5 white Envelope 10 x 4 point 5 white 150 nos rajkumarjohnson618 15
13 Envelope 9 point 5 into 4 point 5 white Envelope 9 point 5 into 4 point 5 white 150 nos rajkumarjohnson618 15
14 DO Envelope 7 x 5 white DO Envelope 7 x 5 white 150 nos rajkumarjohnson618 15
15 Card Envelope 6 x 4 white Card Envelope 6 x 4 white 150 nos rajkumarjohnson618 15
16 Premier U Clip Steel Premier U Clip Steel 2 pkt rajkumarjohnson618 15
17 Natraj Pencil Natraj Pencil 2 pkt rajkumarjohnson618 15
18 Xtra Super Dark 10 HB Graphite Pencil Xtra Super Dark 10 HB Graphite Pencil 3 pkt rajkumarjohnson618 15
19 True Ally Metal Binder Clibs Black 15mm pack of 72 True Ally Metal Binder Clibs Black 15mm pack of 72 2 pkt rajkumarjohnson618 15
20 True Ally Metal Binder Clibs Black 19mm pack of 73 True Ally Metal Binder Clibs Black 19mm pack of 73 2 pkt rajkumarjohnson618 15
21 True Ally Metal Binder Clibs Black 25mm pack of 74 True Ally Metal Binder Clibs Black 25mm pack of 74 2 pkt rajkumarjohnson618 15
22 True Ally Metal Binder Clibs Black 32mm pack of 75 True Ally Metal Binder Clibs Black 32mm pack of 75 2 pkt rajkumarjohnson618 15
23 Stapler Pin No 10 pack of 20 pcs Stapler Pin No 10 pack of 20 pcs 3 pkt rajkumarjohnson618 15
24 Stapler Pin No 24 pack of 20 pcs Stapler Pin No 24 pack of 20 pcs 2 pkt rajkumarjohnson618 15
25 Stapler No 28 by 6 Stapler No 28 by 6 2 nos rajkumarjohnson618 15
26 Cello Maxriter Blue Pen Cello Maxriter Blue Pen 25 nos rajkumarjohnson618 15
27 Snap Knife paper tape cutter plastic Snap Knife paper tape cutter plastic 2 nos rajkumarjohnson618 15
28 V10 Green and Blue V10 Green and Blue 15 nos rajkumarjohnson618 15
29 Pilot Pen Black Pilot Pen Black 5 nos rajkumarjohnson618 15
30 Uniball Pen Uniball Pen 5 nos rajkumarjohnson618 15
31 3 Colour paper flag 3 Colour paper flag 2 pkt rajkumarjohnson618 15
32 5 colour Paper Flag 5 colour Paper Flag 3 pkt rajkumarjohnson618 15
33 Yellow sticky Notes set of 5 pad Yellow sticky Notes set of 5 pad 5 pkt rajkumarjohnson618 15
34 Yellow sticky Notes set of 2 pad Yellow sticky Notes set of 2 pad 10 pkt rajkumarjohnson618 15
35 White file cover AD Logo White file cover AD Logo 100 nos rajkumarjohnson618 15
36 Uniball Impact Gel Uniball Impact Gel 15 nos rajkumarjohnson618 15
37 Cello Tape 2 inch Cello Tape 2 inch 6 nos rajkumarjohnson618 15
38 Note Book No 20 pack of 4 and 400 Pages Note Book No 20 pack of 4 and 400 Pages 10 nos rajkumarjohnson618 15
39 Cello Tape 3 Inch Bopp Packing tape set of 4 Cello Tape 3 Inch Bopp Packing tape set of 4 2 nos rajkumarjohnson618 15
40 Transparent cello tape 2 inch 12 Roll Transparent cello tape 2 inch 12 Roll 4 nos rajkumarjohnson618 15
41 Transparent cello tape 1 inch 12 Roll Transparent cello tape 1 inch 12 Roll 4 nos rajkumarjohnson618 15
42 Asomi Note book no 12 and 200 pages Asomi Note book no 12 and 200 pages 4 nos rajkumarjohnson618 15
43 Luxor gel pen blue Luxor gel pen blue 10 nos rajkumarjohnson618 15
44 Plastic rapping roll Plastic rapping roll 1 nos rajkumarjohnson618 15
45 Folder with clip Folder with clip 3 nos rajkumarjohnson618 15
46 Pilot Pen v7 Blue Pilot Pen v7 Blue 12 nos rajkumarjohnson618 15
47 Transparent tape Transparent tape 6 nos rajkumarjohnson618 15
48 File Cover with Clip big File Cover with Clip big 3 nos rajkumarjohnson618 15
49 Pilot V5 Blue Pilot V5 Blue 12 nos rajkumarjohnson618 15
50 Ink Pad Drop Ink Pad Drop 20 nos rajkumarjohnson618 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating prior supply of stationery/envelope items

4

Financial statements / turnover certificates for last 3 years

5

EMD payment proof or exemption certificate

6

OEM authorization certificate

7

Technical bid submission with product samples (post-L1)

8

ISO certifications: ISO 9001:2015 and ISO 14001:2015

9

Store delivery assurance certificate and compliance documents

10

Tax returns / IT returns for last three years

11

Bank guarantee or ECS mandate form and bank details

12

Tender acceptance certificate and non-disclosure certificate

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid on stationery tender in India for Indian Army 2026?

Bidders must submit GSTIN, PAN, turnover certificates, three years IT returns, OEM authorization, ISO 9001:2015 and ISO 14001:2015 certificates, and sample products after L1. Ensure EM D proof, NDAs, and store delivery assurance as part of the submission.

What documents are required for Indian Army stationery procurement?

Required documents include GST registration, PAN card, last three years IT returns, turnover certificate, OEM certificates, ISO certifications, sample products post-L1, EMD proof, bank details, non-disclosure and tender acceptance certificates.

What are the technical standards for this tender in India?

Mandatory standards include ISO 9001:2015 for quality management and ISO 14001:2015 for environmental management. OEM certificates and product samples must align with these standards before award and acceptance.

When is the delivery window for the Indian Army stationery supply contract?

Delivery timing follows the original delivery order with option-based extension. Additional time formula is (increased quantity / original quantity) × original delivery period, minimum of 30 days, with potential extension to original period as per ATC.

What is the estimated value and scope of this tender?

Estimated value is ₹88,600 for a wide range of stationery, envelopes, and related office supplies across ~50 items. Scope includes supply, installation, testing, commissioning, and operator training, plus potential statutory clearances if applicable.

What is required for OEM certification and samples?

Bidders must provide OEM authorization and supply samples after being declared L1. OEM certificates ensure brand authenticity, while samples enable pre-award evaluation and conformity with requested item specs.

What are the key eligibility criteria for this tender?

Eligibility includes valid GSTIN, PAN, three-year IT returns, turnover documentation, ISO 9001/14001 certifications, OEM authorization, and prior experience in government/defense stationery supply, with potential sample submission after L1.

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