Dg Of Defence Estate Procurement of Miscellaneous Materials Tender 2026 India - 145460 EMD, 25% Variation Clause

Tender Overview

Dg Of Defence Estate invites bids for the procurement of diverse miscellaneous materials under Department Of Defence. The scope covers household and industrial items such as silicon bronze welding materials, FEVICOL SR 998, mineral jelly Ammunation, turpentine, varnish oil, soap, jute twine, nondyed tapes, transparent waterproof tape, polish, and related consumables. Estimated value is not disclosed; however, the contract includes a 25% quantity option and potential extension at contracted rates. The award targets suppliers capable of delivering across multiple line items under a single contract, with strict data sheet verification and End User Certificate handling. A data sheet match is critical for bid acceptance and the supplier must avoid obsolescence. Unique terms include a 25% variation in order quantity and a delivery window tied to the original schedule with extended timing rules. The tender emphasizes GST compliance and vendor financial health checks as part of bid submission.

Technical Specifications & Requirements

• 12 items listed (e.g., 10414150, 10413605, 10535881, 10306716, 10416156, 10421716, 10546730, 10308053, 10535572, 10414237, 10410876, 10558416) covering welding materials, adhesives, fuels/oils, mineral jelly, varnish oil, soap, jute twine, tapes, polish, and fabric trim
• EMD: ₹145,460 required with bid submission
• No detailed technical specs provided; bidders must submit Data Sheets and ensure product life is not end-of-life by OEM within 1 year residual market life
• GST handling remains bidder responsibility; reimbursement as actuals or applicable rate, whichever is lower
• End User Certificate to be provided in Buyer’s standard format
• NDA (Non-Disclosure Declaration) to be uploaded on bidder head
• Manufacturer Authorization required where applicable
• Items must be non-obsolete at bid time and have at least a 1-year market life
• Data Sheet matching with offered product is mandatory; mismatches can trigger rejection
• Data Sheet and OEM details must align with specifications in tender documents

Terms, Conditions & Eligibility

• EMD: ₹145,460 (electronic or demand draft as specified) and submitted with bid
• Option Clause: Purchaser can increase/decrease quantity up to 25% at contract rates; extended delivery period calculations apply with minimum 30 days
• Bidder must be financially solvent; not under liquidation or bankruptcy; provide undertaking
• Products must have at least 1 year residual market life and must not be end-of-life per OEM declarations
• Bidder to verify and apply applicable GST; reimbursement governed by actuals or lower of quoted rate
• Submit: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
• End User Certificate to be supplied in Buyer’s standard format; NDA to be uploaded with bid
• Data Sheet of offered products to be uploaded and matched against bid technical parameters; mismatches may lead to rejection
• Manufacturer Authorization may be required where distributor/supplier is not the OEM
• All terms must be adhered to; delivery timelines anchored to original delivery order, with option-driven extensions aligned to clause 1