GEM

Northern Railway Printer Consumables Tender Toner Cartridges PAC Only 2025 – Canon Authorized Supplier Requirements

Bid Publish Date

21-Nov-2025, 2:27 pm

Bid End Date

02-Dec-2025, 12:00 pm

Bid Opening Date

02-Dec-2025, 12:30 pm

Location

MORADABAD , UTTAR PRADESH

Progress

Issue21-Nov-2025, 2:27 pm
AwardPending
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Quantity

100

Bid Type

Single Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The procurement is issued by Northern Railway under the Indian Railways framework for Printer Consumables specifically Toner Cartridges/Ink Cartridges on a PAC-only basis. The scope includes Only supply of Goods with bulk purchase arranged through the manufacturer or an authorized agent (Canon) and bid submission must include valid bid-specific authorization from Canon or its authorized dealer. Destination inspection applies, ensuring OEM compatibility and authentic cartridges for approved printer models. The item category is narrowly defined to Canon-compatible toners, aimed at standard office printing needs within railway operations.

Technical Specifications & Requirements

  • Product Category: Toner/ink cartridges and consumables for printers
  • Brand/OEM: Canon or authorized Canon dealer; PAC item requires direct OEM participation
  • Model compatibility: OEM printer/models as per supplier’s catalog; minimum yield per cartridge to meet OEM specifications
  • Delivery/Inspection: Inspection by consignee at destination; supply must be of authentic OEM cartridges
  • Authorization: Bid must include bid-specific authorization from Canon or authorized agent; otherwise bid rejected
  • Quality/Compliance: Cartridges must be compatible with specified printer brands and model numbers; adherence to OEM performance standards

Terms, Conditions & Eligibility

  • Scope: PAC item; bulk order from Canon or authorized agent only
  • Certificates: Upload all certificates/documents sought in Bid Document/ATC; missing docs may lead to rejection
  • Bid Documentation: Include OEM authorization, GST, PAN, and relevant supplier qualifications
  • Delivery/Inspection: Destination inspection by consignee; ensure authentic Canon consumables
  • Eligibility: PAC procurement requires authorized dealership or direct OEM supplier participation
  • Penalties/Warranty: Details to be defined in ATC; ensure compliance with OEM warranty terms and procurement policies

Key Specifications

  • Product: Toner/ink cartridges and related consumables for printers

  • Brand/OEM: Canon or authorized Canon dealer

  • Model compatibility: OEM printer model numbers as per supplier catalog

  • Minimum yield: Replacement cartridge yield as per OEM specification

  • Packaging: OEM-approved packaging and authenticity seals

  • Quality: OEM-grade cartridges with reliable print quality

  • Inspection: Destination inspection by consignee upon delivery

Terms & Conditions

  • PAC item only; bulk order from Canon or authorized agent

  • Bid must include bid-specific authorization from Canon

  • Destination inspection by consignee at delivery location

Important Clauses

Payment Terms

Not specified in available data; terms to be defined in Atc/ATC

Delivery Schedule

Delivery timelines to be finalized; inspection at destination upon receipt

Penalties/Liquidated Damages

Not detailed in current data; penalties to be governed as per purchaser terms

Bidder Eligibility

  • Canon authorized dealer or direct OEM supplier

  • Experience in supplying printer consumables to government entities

  • Ability to provide bid-specific OEM authorization and authentic Canon cartridges

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable Canon
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine LBP6018b / LBP6030b / LBP6030w / MF3010
GENERIC Model Number of OEM's Printer Cartridge/Consumable Canon - 925
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of printer consumables

4

Financial statements (audited if available)

5

Bid Security/EMD as per ATC (if applicable)

6

Technical bid documents confirming product compatibility and yield

7

OEM authorization or bid-specific authorization from Canon or authorized dealer

8

Any other documents requested in Buyer Added ATC/ATC corrigenda

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Northern Railway printer consumables PAC tender 2025?

Bidders must be Canon-authorized dealers or direct OEM suppliers. Prepare OEM authorization, GST and PAN, financials, and experience certificates. Ensure cartridges are authentic Canon consumables with minimum yield as per OEM specs. Include bid-specific authorization and destination-inspection readiness for delivery.

What documents are required to participate in Canon toner cartridge tender in India 2025?

Submit GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD (if applicable), technical bid, and OEM authorization from Canon or its authorized dealer. Also provide product catalogs showing model compatibility and yield specifications.

Which OEM authorization is needed for PAC item Canon cartridges tender?

Bidders must include bid-specific authorization from Canon or an authorized agent. Without this, the bid may be summarily rejected. Documentation should clearly demonstrate authorization scope, validity, and product lines covered.

What are the technical specifications for Canon toner cartridges tender in 2025?

Specifications require Canon or authorized-brand cartridges with OEM compatibility for listed printer models, authentic packaging, and minimum yield per replacement cartridge as per OEM data. Expect destination inspection and adherence to print quality and performance standards.

When is the delivery and inspection required for Northern Railway PAC items?

Delivery must be completed with destination inspection by the consignee at the delivery location. Timelines will be defined in the ATC; readiness for inspection upon receipt is essential to maintain compliance.

What is the eligibility for Canon cartridge suppliers in this tender in India?

Eligibility requires direct OEM or authorized dealer status, demonstrated experience in government procurements for printer consumables, and submission of OEM authorization with bid. Suppliers must provide authentic cartridges meeting OEM yield and warranty conditions.

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