GEM

Housing And Urban Development Department Jammu & Kashmir Staples Pens and Writing Essentials Tender 2025 JAMMU IS 1375 Q4

Bid Publish Date

22-Nov-2025, 2:20 pm

Bid End Date

02-Dec-2025, 3:00 pm

Bid Opening Date

02-Dec-2025, 3:30 pm

Location

JAMMU , JAMMU AND KASHMIR

Progress

Issue22-Nov-2025, 2:20 pm
AwardPending
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Quantity

740

Category

Staple Pins/Staples(V3)

Bid Type

Two Packet Bid

Key Highlights

  • • Is 1375 conformance for pencils and Q4 quality tier expectations
  • • OEM authorization requirement for distributors
  • • 25% quantity variation right and extended delivery time formula
  • • Scope includes installation, testing, commissioning, and operator training
  • • Statutory clearances provision, if any
  • • No BOQ items published; assess multi-item stationery bundle
  • • Delivery terms and risk sharing under option clause
  • • Jammu & Kashmir location and department-specific procurement

Categories 4

PEN HARDWARE AND FASTENERS PINS BACKHOE

Tender Overview

The procurement is issued by the Housing And Urban Development Department Jammu And Kashmir for a range of stationery supplies, including Staple Pins/Staples, Writing Pens (Q4), Black Lead Pencils conforming to IS 1375 (Q4), Markers and Highlighters (Q4), Staplers (V3, Q4), Glue Stick (V3, Q4) and Correction Fluid Pen (V3, Q4), targeted at JAMMU, JAMMU & KASHMIR. The scope covers end-to-end delivery of goods with supply, installation, testing & commissioning, plus operator training and any required statutory clearances. The listed categories indicate a multi-item stationery contract with Q4 quality tier and IS 1375 alignment for pencils. The option clause allows quantity variation up to 25%, and delivery timelines adapt to changes with a minimum extension rule. The bid must include OEM authorization when bids are submitted by authorized distributors. This tender emphasizes a comprehensive supply chain, not just product provisioning, including potential volume adjustments and post-award support.

Technical Specifications & Requirements

  • Product names/categories: Staple Pins/Staples, Writing Pens, Black Lead Pencils, Markers/Highlighters, Staplers, Glue Sticks, Correction Fluid Pens
  • Standards/conformance: IS 1375 (Q4) for pencils and related items
  • Material design/dimensions: Category mentions Staple Pin Size Compatibility, Throat Depth, and Stapling Capacity (Sheets) (dimension/capacity requirements to be matched)
  • Scope of work: Supply, installation, testing, commissioning, and operator training; potential statutory clearances if required
  • OEM requirements: Manufacturer Authorization from OEM when bid via authorized distributor
  • Delivery terms: Delivery period aligned with option clause allowing up to 25% quantity variation; extended delivery calculations as per clause
  • BOQ status: No BOQ items listed in current data; bidders should assume multi-item stationery bundle under one contract

Terms, Conditions & Eligibility

  • EMD/security: Not specified in data excerpt; bidders must verify and prepare payment security per organization policy
  • Delivery timeline: Minimum extension rules apply, with delivery commencing after original/order date and proportional time for increased quantity
  • Payment terms: Not specified; bidders should anticipate standard procurement terms and verify during bid submission
  • Documentation: OEM authorization/documentary proof required for distributors; GST/PAN and experience certificates likely needed
  • Contract scope: Includes supply, installation, testing, commissioning, and operator training; statutory clearances if applicable
  • Risk/penalties: Option-based delivery adjustments and compliance with purchase terms; ensure alignment with 25% variation clause
  • Warranty/AMC: Not specified; bidders should seek clarification and propose warranty terms in bid

Key Specifications

  • Staple Pin Size Compatibility

  • Throat Depth

  • Stapling Capacity (Sheets)

  • IS 1375 (Q4) conformance for pencils and related items

  • OEM authorization requirement for distributor bids

Terms & Conditions

  • Quantity may be increased/decreased by up to 25% with contract extension rules

  • Scope includes supply, installation, testing, commissioning, and operator training

  • OEM authorization required for distributors; ensure compliance with IS 1375 Q4

Important Clauses

Supplier Authorization

Authorized distributor bids require OEM authorization with complete contact details

Option Clause

Purchaser may vary quantity by up to 25% during contract and currency with extended delivery time rules

Scope of Supply

Bid price must cover supply, installation, testing, commissioning, operator training, and statutory clearances

Bidder Eligibility

  • Proven experience in supplying multi-item stationery bundles to government agencies

  • Demonstrated capacity to perform installation, testing, commissioning and training

  • Required OEM authorization if bidding through an authorized distributor

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
MATERIAL, DESIGN & DIMENSION Staple Pin Size Compatibility 10/4, 24/6, 24/8, 26/6, 26/8, 23/6, 23/8, 23/12, 23/13, 23/15, 23/17, 23/20, 23/24
MATERIAL, DESIGN & DIMENSION Throat Depth 17mm, 25mm, 26mm, 45 mm, 47 mm, 50 mm, 52 mm, 58 mm, 60 mm, 63 mm, 64 mm, 75 mm, 80 mm, 84 mm, 250 mm
MATERIAL, DESIGN & DIMENSION Stapling Capacity(Sheets) 10 Sheets, 15 Sheets, 20 Sheets, 25 Sheets, 30 Sheets, 100 Sheets, 140 Sheets, 170 Sheets, 210 Sheets

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar supply

4

Financial statements (latest audited/unspecified format)

5

EMD payment proof (if applicable) and security deposit

6

Technical bid documents and compliance statements

7

OEM authorisation / Manufacturer authorization for distributors

8

Any statutory clearances certificates (if required)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for stationery tender in Jammu and Kashmir 2025?

Bidders must prepare OEM authorization if bidding via distributors, submit GST and PAN, provide experience certificates for similar procurements, and ensure IS 1375 Q4 conformance for pencils. The scope includes supply, installation, testing, commissioning, and operator training; check for 25% quantity variation terms.

What documents are required for Jammu stationery procurement bid 2025?

Submit GST registration, PAN, financial statements, experience certificates, EMD proof if applicable, OEM authorization, technical compliance, and any statutory clearance documents. Ensure supplier profile aligns with multi-item stationery categories and IS 1375 Q4 standards.

What are the key technical specifications for IS 1375 conformance?

Pencils must meet IS 1375 (Q4) standards, with markers, highlighters, and pens aligning to Q4 quality tiers. Additional specs include staple pin size compatibility, throat depth, and stapling capacity in sheets; ensure precise dimensions and compatibility before bid submission.

When is the delivery period and how is extension calculated?

Delivery starts after the original delivery order date. With quantity variation up to 25%, the extended time is (increased quantity/original quantity) × original delivery period, minimum 30 days; the purchaser may extend up to the original delivery period.

What are the payment terms for the Jammu stationery contract?

Payment terms are not detailed in the data excerpt; bidders should expect standard government terms and must confirm with the procuring department during bid submission and in the final contract.

Is OEM authorization mandatory for all bidders?

Yes, where bids are submitted by authorized distributors, an OEM/Original Service Provider authorization is required, including name, designation, address, email, and phone details for verification.

What scope of supply is included in this tender?

The scope includes supply of goods, installation, testing, commissioning, and training of operators, along with provision of any statutory clearances required by the procuring body, ensuring turnkey readiness.

What standards should stationery items conform to for this tender?

Items must align with IS 1375 (Q4) for pencils and related items; ensure all staple pins, pens, markers, and glue sticks meet Q4 quality criteria and size/compatibility requirements.

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