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South East Central Railway IT Equipment Tender Bilaspur Chhattisgarh - All in One PC & Printer (V2) Q2 2026

Bid Publish Date

27-Jun-2026, 1:02 pm

Bid End Date

07-Jul-2026, 1:00 pm

Location

BILASPUR , CHHATTISGARH
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Progress

Issue27-Jun-2026, 1:02 pm
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Quantity

3

Category

Computer Printer (V2)

Bid Type

Single Packet Bid

Tender Overview

Organization: South East Central Railway (Indian Railways) seeks supply, installation, testing and commissioning of All in One PC (V2) and Computer Printer (V2) – Q2 category for locations in Bilaspur, Chhattisgarh. Estimated value and EMD are not disclosed. Scope includes pre- and post-delivery inspections, with warranty terms and OEM authorization required. Quantity flexibility up to 25% is allowed, at contracted rates. Delivery and acceptance depend on option clause execution and extended delivery periods, with proper GST considerations and invoicing in consignee name with GSTIN.

  • Location: Bilaspur, Chhattisgarh
  • Category: All in One PC (V2), Computer Printer (V2)
  • Coverage: Supply, Installation, Testing & Commissioning (SITC)
  • Warranty: 2 years from final acceptance; OEM warranty certificates required
  • Key differentiator: OEM authorization verification and post-sales service network in India
  • ATC: GST and invoicing compliance; inspection either at seller premises or consignee site

Technical Specifications & Requirements

  • Product types: All in One PC (V2) and Printer (V2) with factory preloaded OS, IS/ISO alignment, and printing capabilities
  • Core specs to include: processor details, RAM (GB), storage (GB), display size and panel technology, number of ports, print speed (ISO/IEC 24734), auto duplex printing, paper handling (main trays and 75 GSM capacity), connectivity, and included accessories
  • Performance: minimum duty cycle, printing speeds for A4/A3 in mono and color, OS compatibility, and security certifications
  • Compliance: OEM authorization, service network, on-site installation, and training requirements
  • Deliverables: complete SITC package with installation, testing, and commissioning
  • Standards: IS/IEC alignment for printing, ISO certifications where applicable, and OEM quality guarantees

Terms, Conditions & Eligibility

  • EMD: not disclosed; bidders must verify GST applicability and invoicing in consignee name with GSTIN
  • Delivery: timeline tied to option clause; quantities may vary up to 25%
  • Warranty: 2-year warranty; OEM warranty certificates must accompany delivery
  • Payment: scope includes SITC; GST handling as per actuals or quoted rate; payment terms not specified
  • Documentation: OEM authorization, service center coverage in India, installation/training details, and post-sales support
  • Inspection: post-receipt inspection at consignee site by buyer; pre-dispatch inspection not mandated
  • Compliance: bidders must adhere to Railway Board guidelines for OEM authorization and genuineness checks
  • Penalties: LD and performance regime not explicitly stated; ensure timely delivery within contract terms

Key Specifications

  • All in One PC (V2) with factory preloaded OS and ISI/ISO compliant certification

  • Printer (V2) with auto duplexing, ISO/IEC 24734 print speeds (A4 mono/color, A3 mono/color)

  • Display size and panel technology specified in tender description

  • RAM type and size (GB) and storage capacity (GB) to be specified by bidder

  • Number of main paper trays and combined capacity at 75 GSM

  • Connectivity options and included accessories

  • Minimum duty cycle (prints per month)

Terms & Conditions

  • OEM authorization as per Railway Board guidelines

  • Delivery quantity variance up to 25%

  • 2-year warranty with OEM certificate

  • Invoicing in consignee name with GSTIN

  • Post-receipt inspection at consignee site

  • SITC scope: Supply, Installation, Testing & Commissioning

Important Clauses

Payment Terms

GST handling as per actual rates; invoicing in consignee name with GSTIN; SITC included in bid price

Delivery Schedule

Delivery period may be extended under option clause; minimum 30 days for additional time; quantities may increase by up to 25%

Penalties/Liquidated Damages

Not explicitly stated; ensure adherence to delivery and performance benchmarks per contract terms

Bidder Eligibility

  • Experience in SITC of all-in-one PCs and network printers for government agencies

  • Demonstrated OEM authorization and service network coverage in India

  • GST registration and financial stability documentation

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

All in One PC (V2) (Q2) , Computer Printer (V2) (Q2)

Authority Records

MINISTRY OF RAILWAYS

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Documents 4

GeM-Bidding-9527654.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i3-13100, Intel Core i3-12100, Intel Core i3-14100T, Intel Core i3-12300, Intel Core i3-14100, Intel Core i5-12400T, Intel Core i5-12500T, Intel Core i5 12600T, Intel Core i5-12400, Intel Core i5-12500, Intel Core i5-13400T, Intel Core i7 12700T, Intel Core i5-12600, Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wireless Or higher
Input Devices Keyboard Connectivity Wireless Or higher
Input Devices Type of Keyboard Standard, Bilingual Or higher
Graphics Graphics Type Integrated
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 16
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Display Panel Technology In Plane Switching (IPS) Or higher
Ports Number of Ports 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic Stand Height Adjustable

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for SITC of similar IT equipment

4

Financial statements (last 3 years)

5

EMD/Security deposit documents (if applicable)

6

OEM authorization / distributor authorization letter

7

Technical bid documents detailing specifications

8

Service center / after-sales support details in India

9

Installation, commissioning and training plan

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid for All in One PC tender in Bilaspur Bilaspur Chhattisgarh 2026

Bidders must submit GST registration, PAN, experience certificates, and financial statements along with OEM authorization. The tender requires SITC of All in One PC and Printer (V2), with 2-year OEM warranty. Ensure compliance with Railway Board authorization and provide service center details for after-sales support.

What documents are required for the Bilaspur printer tender submission

Required documents include GST certificate, PAN card, last 3 years financial statements, experience certificates for SITC of IT equipment, OEM authorization, and technical bid detailing OS, RAM, storage, print speeds, and warranty. Also provide service network details in India and installation plan.

What are the minimum printing speeds for ISO/IEC 24734 in this tender

Bidders must specify ISO/IEC 24734 speeds for A4 mono/color and A3 mono/color. Provide measured values (ppm) for each mode, along with certified testing reports. Ensure auto duplex capability and paper handling specifications meet tender requirements.

When is delivery expected for Bilaspur Railways IT equipment contract

Delivery is governed by the option clause allowing quantity variation up to 25% and delivery extensions based on the extended period formula. Minimum extension time is 30 days; actual schedule will align with the final purchase order after contract finalization.

What are the OEM authorization requirements for this Railway tender

Bidders must provide tender-specific OEM authorization as per Railway Board guidelines. Verifications will confirm genuineness of the OEM authorization. Ensure the OEM has a nationwide service network and authorized service centers near the consignee location.

What warranty terms apply to the All in One PC and printer

A 2-year warranty from final acceptance or post-installation acceptance applies. OEM warranty certificates must be submitted at delivery. After-sales support, installation, commissioning, and training must be provided; a service center presence in India is required.

What is the billing requirement for GST and invoicing

Invoices must be raised in the consignee’s name with the consignee GSTIN. GST rates will be reimbursed as actuals or as per applicable rates, whichever is lower, up to the quoted GST percentage.

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