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Secretariat Department Of Higher Education, Science & Technology & Biotechnology West Bengal Multifunction Machine MFM (V2) Tender Kolkata 2026

Bid Publish Date

02-Jan-2026, 6:39 pm

Bid End Date

14-Jan-2026, 10:00 am

Value

₹1,50,000

Location

KOLKATA , WEST BENGAL

Progress

Issue02-Jan-2026, 6:39 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • 25% quantity variation right during contract and currency of contract
  • • OEM turnover criteria identical to bidder turnover criteria
  • • IS NONE specified: ensure compliance with Make in India / Centre preferences
  • • Auto duplexing printing/copier feature as mandatory
  • • IS/ISO standards referenced: ISO/IEC 24734 speed testing mentioned for A4/A3
  • • Delivery period adjustments with minimum 30 days if extended via option clause
  • • No BOQ items; procurement appears to be single-model class

Categories 1

MACHINE

Tender Overview

Secretariat Department Of Higher Education, Science & Technology And Biotechnology, West Bengal invites bids for a Multifunction Machine MFM (V2) in Kolkata, West Bengal with an estimated value of ₹150,000. The purchase includes printing, scanning, and paper handling capabilities, with unspecified total item count. A key differentiator is the option clause allowing a 25% quantity variation at contracted rates and a flexible delivery schedule linked to the original/extended delivery period. The scope targets government procurement for a multifunction device suitable for office use, emphasizing compatibility across printing and scanning functions.

Technical Specifications & Requirements

  • Product category: Multifunction Machine MFM (V2) for general printing, scanning, and copying needs
  • Print capabilities: Mono and Colour for A4/A3 with ISO/IEC 24734 speed tests; standard print paper size compatibility
  • Duplexing: Auto duplexing (2-sided) capability for printing and copying
  • Scanning: Maximum scan area and Original Document Feeder Type; scanning and copying workflows supported
  • Paper handling: Number of main trays and feeder options; paper handling efficiency prioritized
  • Connectivity: Standard modern interfaces (USB, network/wireless depending on model)
  • Operating system compatibility: Broad compatibility with common desktop environments
  • Location requirement: Bid submission for Kolkata; local compliance with West Bengal procurement norms
  • Purchase value signals scope and OEM considerations; EMD/Turnover criteria apply per terms

Terms, Conditions & Eligibility

  • Quantity variation: Purchaser may increase/decrease quantity up to 25% during and after contract; delivery periods adjust proportionally with a 30-day minimum
  • Turnover requirements: Bidder and OEM must show average annual turnover for last three years ending 31st March; authentication via audited balance sheets or CA certificate
  • OEM turnover criterion: OEM must meet the same three-year turnover standard; for bunch bids OEM with highest bid value must satisfy criterion
  • Indian procurement preference: Certain foreign country restrictions apply; Make in India alignment may affect eligibility
  • Documentation and compliance: Standard bid submission with financials, GST, PAN, and required certifications as per T&Cs
  • Warranty/Service: Not explicitly stated; bidders should anticipate post-sales support requirements in the terms
  • Delivery: Not fixed in data; alignment with option clause and original/extended delivery periods
  • BOQ: No items listed; procurement scope appears to be single-item or limited-item selection based on product category

Key Specifications

  • Product: Multifunction Machine MFM (V2) suitable for general office use

  • Printing: Mono and Colour; A4 and A3 support; speed per ISO/IEC 24734 tests

  • Duplex: Auto duplexing for printing and copying

  • Scanning: Maximum scan area; Original Document Feeder Type

  • Paper handling: Main paper trays quantity and feeder options

  • Connectivity: Standard (USB, network) and compatibility with common OS

Terms & Conditions

  • EMD: Not specified in data; confirm with terms and conditions

  • Delivery: 25% quantity variation; minimum 30 days extension rule

  • Turnover: Required three-year average turnover for bidder and OEM

  • OEM: OEM turnover criteria must be met for primary product category

  • Procurement: Make in India / Centre preference considerations

Important Clauses

Payment Terms

Not specified in data; verify official payment terms in final tender documents

Delivery Schedule

Delivery period can be extended with option clause; base delivery computed from original delivery order date

Penalties/Liquidated Damages

Not specified; confirm LD provisions in final bid documentation

Bidder Eligibility

  • Last three years' average annual turnover as per bid document

  • OEM turnover criteria met for the primary product category

  • Compliance with Make in India and local procurement norms

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Generic Operating System Compatibility Windows 10 and Above, Linux, Windows Server
Printing Print Paper Size A4, A3 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 6 to 11 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Maximum Scan Area (Platen/Flatbed Size) A4, A3 and Legal
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 1, 2, 3, 4
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

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Required Documents

1

GST registration certificate

2

Permanent account number (PAN) card

3

Audited financial statements for last 3 years or CA certificate of turnover

4

OEM authorization (if bidding on OEM-brand equipment)

5

Technical compliance certificates (as applicable to MFM devices)

6

Experience certificates related to similar MFM deployments

7

Any other documents demanded in the T&Cs (EMD details if applicable)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the MFM V2 tender in Kolkata West Bengal 2026?

To bid, bidders must submit GST, PAN, turnover proofs for three years, and OEM authorizations if applicable. Ensure compliance with turnout criteria for both bidder and OEM, and include technical certificates for MFM capabilities. The tender allows up to 25% quantity variation and requires adherence to delivery terms and acceptance of option clause.

What documents are required for the Kolkata MFM bid 2026?

Submit GST certificate, PAN, audited financials or CA turnover certificate for three years, OEM authorization if applicable, and technical compliance certificates for multifunction devices. Include experience certificates for similar deployments and any additional bid-specific documents as per T&Cs.

What are the key technical specs for the MFM V2 tender?

Essential specs include Mono and Colour printing for A4/A3 with ISO/IEC 24734 speeds, auto duplexing, maximum scan area, original document feeder type, and the number of main paper trays with connectivity options. Ensure OS compatibility and printing/paper handling capabilities meet the listed features.

What is the delivery extension rule for the 25% quantity option?

Delivery time adjusts with the option clause: additional time = (Increased quantity / Original quantity) × Original delivery period, minimum 30 days. The Purchaser may extend delivery up to the original delivery period during extended periods; ensure compliance in contract planning.

What turnover criteria apply to bidders and OEMs for the MFM bid?

Both bidder and OEM must meet the minimum average annual turnover for the last three years ending 31st March, verified by audited statements or CA certificates. If the bidder/OEM is less than three years old, turnover is calculated on completed financial years post-incorporation.

Are there any Make in India or Centre preference requirements?

Yes, the bid includes Centre-level purchase preferences; Indian suppliers may have favorable consideration, while some foreign suppliers may be restricted. Verify the latest Public Procurement (Preference to Make in India) Order 2017 guidance to determine eligibility and potential advantage.

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