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Indian Army Ink Cartridge Tender Epson/HP in Delhi NCR 2026 ISO/IS 550 Standards

Bid Publish Date

07-Jan-2026, 2:53 pm

Bid End Date

17-Jan-2026, 3:00 pm

Value

₹2,00,000

Location

SENAPATI , MANIPUR

Progress

Issue07-Jan-2026, 2:53 pm
AwardPending
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Quantity

19

Category

HP 938

Bid Type

Single Packet Bid

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for the supply of ink cartridges including Epson 664, HP 938, GT 52, Epson 003 Ink, and 88 A Cartridge. Estimated value is ₹200,000, with scope covering supply, installation, testing, commissioning, operator training, and any required statutory clearances. A notable clause permits a ±25% quantity adjustment at contract placement and during the contract period, at contracted rates. The contract requires establishing a functional service centre in the state of each consignee location within 30 days of award if not already present; payment is contingent on documentary evidence of a service centre. The tender emphasizes delivery timelines linked to the original delivery schedule and option-based extensions.

Technical Specifications & Requirements

  • Product categories: Epson 664 Ink, HP 938, GT 52, Epson 003 Ink, 88 A Cartridge.
  • Comprehensive scope: Supply, Installation, Testing, Commissioning of goods; operator training; statutory clearances if any.
  • Delivery/extension logic: Quantity can increase up to 25% of bid quantity at contract; extended delivery time calculation: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extension allowed up to original delivery period.
  • Service capability: Functional Service Centre required in the state of each consignee; 30-day establishment window post-award; payment after evidence of service setup.
  • Misc: BOQ lists 5 items with no itemized quantities; general procurement for office/field use within the Indian Army.

Terms, Conditions & Eligibility

  • EMD: Not specified in data; bidders should prepare appropriate security as per buyer terms.
  • Warranty/Support: Service centre presence required; on-site warranty where applicable; carry-in covered only if no on-site warranty.
  • Delivery: Delivery period aligned to original order with option-based adjustments; minimum 30 days for extended delivery.
  • Documentation: Demonstrate ability to establish a service centre within 30 days; submit evidence of functional service capability.
  • Compliance: Bids must include supply, installation, testing, commissioning, operator training; statutory clearances if applicable.
  • Payment: Terms linked to documentary evidence of service centre implementation; details not fully specified; ensure alignment with buyer terms.

Key Specifications

  • Product: Epson 664 Ink, HP 938, GT 52, Epson 003 Ink, 88 A Cartridge

  • Estimated value: ₹200,000

  • Scope: Supply, Installation, Testing, Commissioning, and Operator Training

  • Service requirement: Functional Service Centre in each consignee state; establish within 30 days if not existing

  • Option clause: quantity may increase up to 25% during contract; delivery time scales with formula

Terms & Conditions

  • Delivery time extensions governed by option clause with minimum 30 days

  • Service centre establishment required for payment processing

  • Scope includes training and statutory clearances (if any)

Important Clauses

Payment Terms

Payment is released after submission of documentary evidence of a Functional Service Centre; exact milestone payments not specified

Delivery Schedule

Delivery period may extend with option-based quantity increases; minimum 30 days for any extended period

Penalties/Liquidated Damages

Not explicitly stated; implied through delivery extension terms and statutory compliance

Bidder Eligibility

  • Proven experience in supplying ink cartridges or related printing consumables to government bodies

  • Capability to establish or demonstrate a Functional Service Centre within 30 days of award

  • Financial capacity to handle an estimated value of ₹200,000 and related logistics

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Epson 664 Ink Epson 664 Ink 5 set vinod@237ifsu 15
2 HP 938 HP 938 1 set vinod@237ifsu 15
3 GT 52 GT 52 3 set vinod@237ifsu 15
4 Epson 003 Ink Epson 003 Ink 5 pieces vinod@237ifsu 15
5 88 A Cartridge 88 A Cartridge 5 pieces vinod@237ifsu 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar ink cartridge supply projects

4

Financial statements / turnover evidence

5

EMD submission (as per terms, if applicable)

6

Technical bid documents demonstrating supply, installation, testing and commissioning capabilities

7

OEM authorizations for Epson/HP ink cartridges (where applicable)

8

Proof of functional Service Centre or plan to establish within 30 days of award

9

Any statutory clearances required by the buyer

Frequently Asked Questions

Key insights about MANIPUR tender market

How to bid for ink cartridge tender in Delhi NCR 2026

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD if required. Provide OEM authorisations for Epson/HP products, and demonstrate capability to supply, install, test, and train operators. Ensure compliance with option clause and service centre establishment within 30 days of award; delivery schedule linked to original terms.

What documents are required for Indian Army ink procurement

Submit GST registration, PAN, experience certificates for similar cartridge supply, financial statements, EMD documents (if applicable), technical bid detailing supply, installation, testing and commissioning, and OEM authorisations. Also provide evidence of a functional service centre or a plan to establish within 30 days.

What are the technical specifications for Epson/HP cartridges

Tender covers Epson 664 Ink, Epson 003 Ink, HP 938, GT 52, and 88 A cartridges. While detailed specs aren’t listed, bidders must show compatibility with these models, supply chain for original brand cartridges, and compliance with service and warranty terms including center-based maintenance.

When is the delivery deadline for this ink tender

Delivery terms allow an increased quantity up to 25% at contract; any extended period requires calculation (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Ensure readiness to mobilize within the original schedule and adjust for extensions if exercised.

What are the EMD requirements for Indian Army ink tender 2026

EMD details are not explicitly listed in the data; bidders should prepare to submit an EMD as per the buyer terms or equivalent security as specified in the procurement notice. Confirm the exact amount and mode (DD/online) during bid submission.

What are the service centre requirements for payment release

Payment will be released after documentary evidence of having a Functional Service Centre, or proof of an on-site warranty arrangement. If no centre exists at bidding, establish one within 30 days of award; ensure evidence is attached with bid and subsequent invoices.

How does the option clause affect contract quantity and delivery

The purchaser may increase or decrease quantity by up to 25% at contract placement and during the currency at contracted rates. Additional delivery time uses the formula, ensuring a minimum 30 days; extension can stretch up to the original delivery period if exercised.

What is the scope of supply for this cartridge tender

Scope includes supply, installation, testing, commissioning of goods, operator training, and any statutory clearances required. Bidders must incorporate all costs in the bid price and ensure post-delivery support via a service centre in the consignee state.

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