Director, Economics & Statistics Odisha A4 & Legal Size Multifunction Printer Tender Bhubaneswar Dhenkanal 2026
Director,economics & Statistics,orissa,bhubaneswar
DHENKANAL, ODISHA
Posted:
18 June 2026
Closed:
3 July 2026
GEM
GEM
MPP Genco Jabalpur A4 & Legal Size Multifunction Printer Tender 2026 - Onsite Warranty & 3 Years Experience Clause
Bid Publish Date
14-Jul-2026, 12:54 pm
Bid End Date
27-Jul-2026, 3:00 pm
Location
Progress
Issue14-Jul-2026, 12:54 pm
AwardPending
Quantity
11
Bid Type
Two Packet Bid
Key Highlights
- • Vendor must provide OEM authorization and data sheet alignment
- • 3 years experience in supplying same/category govt/PSU contracts
- • 25% quantity uplift/downshift option during or after contract
- • On-site warranty requirement with potential extended warranty
- • Auto duplexing and paper handling features must be specified
- • Connectivity and network requirements must meet site needs
- • Delivery period governed by original and extended terms with minimum 30 days
- • Mismatch between data sheet and delivered product can cause rejection
Categories
2
Tender Overview
Organization: Madhya Pradesh Power Generating Company Limited (MPPGenco), Jabalpur, Madhya Pradesh. Product/Service: A4 and Legal Size Multifunction Printer (MFP) procurement. Scope: Includes printers capable of duplex printing, wired connectivity, document feeder, multiple paper trays, and on-site warranty. Contract nuances: Buyer reserves option to adjust quantity by up to 25% at bid/contract stage; extended delivery logic applies with minimum gestation of 30 days. Eligibility anchor: OEM authorization and data sheet alignment are mandatory. This tender follows MP government procurement norms for centralized energy-sector equipment. Differentiator: Emphasis on data-sheet conformity and post-award supply reliability. Context: Issued under Energy Department guidelines to streamline administrative printing across MP power facilities.
Technical Specifications & Requirements
- Product category: A4 and Legal Size MFP; printing technology/ capabilities to be defined in data sheet
- Printing performance: Minimum speeds per ISO/IEC 24734 for both monochrome and colour where applicable; specifies laser/LED vs. inkjet distinctions
- Duplexing: Auto duplex printing/copying (2-sided) mandatory
- Paper handling: Original document feeder type for scanning/copying; number of main paper trays to be specified
- Connectivity: Required network interfaces (USB, Ethernet, etc.) per site needs; on-site warranty duration requested
- Warranty: On-site warranty period in years; extended warranty options over standard terms
- Compliance: Manufacturer Authorization (OEM) required for resellers; data sheet must match delivered product; non-conformity may lead to rejection
Terms, Conditions & Eligibility
- EMD/Financials: Earnest Money Deposit and payment terms to be detailed in tender documents; terms emphasize ability to furnish as per delivery obligations
- Experience: Bidder or OEM must have 3 years of regular supply/manufacture of similar category products to Central/State Govt/PSU with contracts to support yearly quantities
- Authorisation: Authorized distributor/OEM authorization form with complete contact details required
- Delivery: Delivery schedule tied to original/extended timelines with option-based adjustments; termination rights exist for non-compliance or non-delivery
- Data sheets: Data Sheet alignment is mandatory; mismatches can result in bid rejection
- Documentation: Bidders must submit all specified documentation as per T&C; further documents to be attached as per the data sheet
Key Specifications
-
A4 and Legal Size Multifunction Printer (MFP) as the procurement category
-
Minimum speed requirements per ISO/IEC 24734 for both monochrome and colour
-
Auto duplexing (2-sided) capability
-
Original Document Feeder type for scanning/copying
-
Number of main paper trays to be specified
-
Connectivity options (USB, Ethernet, etc.)
-
On-site warranty duration (in years) and potential extended warranty
-
OEM authorization/brand ownership requirement
Terms & Conditions
-
Option to increase/decrease quantity by up to 25% during contract
-
Delivery timeline defined from last delivery order date with minimum 30 days
-
Data Sheet alignment required; mismatches may lead to bid rejection
-
3 years’ govt/PSU supply experience required for bidder or OEM
Important Clauses
Payment Terms
Details to be provided in bid documents; typical govt terms include milestone-based payments aligned to delivery and installation
Delivery Schedule
Delivery starts from order date; extended delivery time possible under option clause with 30-day minimum
Penalties/Liquidated Damages
Clauses apply for late delivery or non-conforming goods; termination rights available for non-performance
Bidder Eligibility
-
Minimum 3 years’ govt/PSU supply experience for similar printers
-
OEM authorization or outright manufacturer supply capability
-
No history of significant contractual non-compliance or bankruptcy to participate
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Jabalpur
Delivery Pincodes
482008
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sonu Pratap Pandey | 482008,O/o CE (FM) ; , MPPGCL, Block No 11 , Third Floor, Shakti Bhawan, Rampur, Jabalpur | Jabalpur | Madhya Pradesh | 482008 | 11 | 15 | - |
Authority Records
ENERGY DEPARTMENT
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Documents 4
GeM-Bidding-9589053.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Monochrome (Black), Colour Or higher |
| General Product Information | Availability of Fax | Yes, No |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port, Wi-Fi |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates showing 3 years in similar govt/PSU supply
4
Financial statements (latest audited)
5
EMD/Security deposit documentation as per tender
6
OEM/Manufacturer authorization form
7
Product data sheets and technical compliance certificates
8
Technical bid documents as per T&C
Frequently Asked Questions
How to bid for A4 and legal size MFP tender in Jabalpur MP?
Bidders must submit OEM authorization, data sheets, GST and PAN, 3 years govt/PSU experience, and EMD as per tender terms. Ensure data sheet matches the product offered and meet ISO/IEC 24734 speeds with duplexing capability. Follow delivery terms and option clauses for quantity adjustments.
What documents are required for MP energy department printer bid 2026?
Required documents include GST certificate, PAN card, audited financial statements, three years of govt/PSU supply experience certificates, OEM authorization form, data sheets, and technical bid documents. Ensure all documents align with the data sheets and T&Cs to avoid rejection.
What are the key technical specifications for the MFP tender?
Key specs include A4 and Legal Size MFP capability, auto duplex printing, document feeder for scanning/copying, number of main paper trays to be specified, connectivity (USB/Ethernet), and on-site warranty with possible extended warranty. ISO/IEC 24734 speeds must be met.
What is the delivery timeline and option clause for the MP tender?
Delivery starts from the last date of the original delivery order; quantity may be increased/decreased by up to 25% under the option clause. If exercised, extended time is calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.
What are the eligibility criteria for bidders supplying govt printers in MP?
Bidders must demonstrate 3 years of regular govt/PSU supply of similar printers, provide contracts as evidence, and have OEM authorization if using distributors. Termination risks apply for non-delivery or material non-compliance. Ensure data-sheet conformity with the product offered.
What documents prove OEM authorization for the MFP tender?
Submit an Authorisation Form/Certificate detailing OEM name, contact, email, and phone number of authorized distributor or service provider. This acts as proof of manufacturer-backed supply capability and compliance with data sheet specifications.
What warranty terms are expected for the MFP procurement from MP energy dept?
Tender requests on-site warranty in years and potential extended warranty. Exact duration and coverage will be defined in the data sheet; bidders should confirm availability of on-site service and post-warranty support as part of the bid.
How to ensure data sheet alignment for MP printer tender 2026?
Attach the product data sheet that exactly matches the delivered printer model. Ensure parameters like speeds, duplexing, paper handling, and network options are identical to those claimed; mismatch can result in bid rejection during evaluation.
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Documents 4
GeM-Bidding-9589053.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS