Local Self Government Department Kerala Kasaragod Audio-Visual Equipment Tender 2025 N/A

Tender Overview

The opportunity is issued by the Local Self Government Department, Kerala, for a broad scope of audio-visual and related installation works in Kasaragod, Kerala (PIN 671121). The procurement covers multiple product categories including active/ wired and wireless microphones, speakers, podiums, stage fittings, projection screens, CCTV, central controllers, conference tables, and related installation items. The package contemplates 26 BOQ items with unspecified quantities, suggesting a comprehensive fit-out and installation contract rather than a single-product purchase. A key differentiator is the option clause allowing a 25% quantity variation at contracted rates, with delivery timelines adjusted proportionally from the last delivery order date. The tender emphasizes a flexible contract volume strategy and standard compliance through its ATC terms. This tender aligns with government procurement practices for public-space sound, stage, and AV infrastructure upgrades in Kerala.

Technical Specifications & Requirements

• Delivery & quantity option: up to 25% increase/decrease in bid quantity; delivery period scales using formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
• Financial turnover criteria: bidders must meet the minimum average annual turnover over the last 3 financial years as indicated in the bid document; must provide audited balance sheets or CA certificate.
• OEM turnover: OEMs must show equivalent annual turnover over the last 3 years; bunch bids require OEM compliance. Eligibility is contingent on not being in liquidation or bankruptcy.
• Certificates: bids must upload required certificates/documents as specified in the bid doc, ATC, and corrigenda; non-compliance risks rejection.
• Bid validity and ATC document: mandatory ATC uploaded by bidder; refer to the linked ATC for specific conditions.
• Itemization: 26 total items (N/A specifics in BOQ; no explicit technical specs provided in the data).
• Location & scope: Kasaragod, Kerala AV/installation scope across listed product categories.

Terms, Conditions & Eligibility

• EMD and security: no explicit EMD amount provided in the data; bidders should consult the tender doc for exact security deposits.
• Turnover evidence: provide certified audited statements or CA certificate for the last 3 financial years; if company <3 years old, turnover based on completed years post-incorporation.
• Financial standing: bidder must not be undergoing liquidation or bankruptcy; must upload undertaking to confirm.
• Option clause compliance: acceptance of quantity variation up to 25% during contract and extended delivery periods as per clause.
• Submission docs: ensure all required GST, PAN, experience certificates, financials, OEM authorizations (if applicable) and technical compliance documents are uploaded.
• Delivery & penalties: delivery schedule tied to last delivery order date; no explicit LD terms in the provided data; bidders should verify terms in ATC.