Indian Army Door Lock etc Tender Meghalaya 2026—Supply of Mechanical & Electrical Motor Components 2026

Tender Overview

The opportunity is issued by the Indian Army (Department Of Military Affairs) for the supply of assorted mechanical and electrical components including door lock rear gate, radiator cap, gasket timing belt cover, switch change over, radiator hose, mounting engine front, cover assembly, disc clutch, valve assembly, field coil assembly, armature assembly, brush gear assembly. Located in RI BHOI, Meghalaya 793101, the procurement scope is limited to the supply of goods with a 25% quantity option during contract execution. A distinctive element is the option-based delivery extension, tied to the original delivery period, and a formal advance-sample approval process before bulk production. The tender emphasizes post-award testing and adherence to approved samples, ensuring conformity before bulk shipment. This filing presents a high-precision, parts-focused procurement, with distinct sample and modification procedures, and flexible quantities within contract period. Key differentiator: advance sample approval requirement and option quantity clause.

Technical Specifications & Requirements

• Scope: Only supply of goods for 12 items (no explicit itemized specs provided).
• Delivery-related terms: Option to increase/decrease quantity by up to 25%; delivery period adjustments governed by the last delivery order date and extended period calculations; minimum extension time 30 days.
• Advance sample: Successful bidder must supply samples for buyer approval prior to bulk manufacturing; if sample approval is delayed, delivery period is reset; major deviations may trigger fresh samples or termination.
• Sample cost: All samples required for testing to be supplied by the contractor free of cost; bulk production costs prior to approval borne by bidder.
• Contract scope note: Scope of supply clause specifies “Only supply of Goods.”

Terms, Conditions & Eligibility

• EMD/financial terms: Not specified in the data provided.
• Delivery/extension policy: Option to expand quantity up to 25% during currency; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
• Sample approvals: Advance sample process with 5-day response window for approval or modification list; late buyer approvals extend delivery without LD; deviations may lead to rejection.
• Contract performance: If major deviations are found, buyer may require new samples or termination; bulk supply must match approved sample.
• Documentation: Standard bidder submissions implied (GST, PAN, experience, etc.) but not explicitly listed in terms; bidders should prepare typical government procurement documents and OEM authorizations as applicable.