Hindustan Petroleum Corporation Ltd High Mast 30MT and LED Flood Light Tender 2025
Hindustan Petroleum Corporation Ltd
CHANDRAPUR, MAHARASHTRA
Posted:
6 December 2025
Closed:
23 December 2025
GEM
GEM
Hindustan Petroleum Corporation Ltd High Mast 30MT and Flood Light Supply Tender Madurai Tamil Nadu 2026
Bid Publish Date
28-Jun-2026, 8:38 pm
Bid End Date
16-Jul-2026, 12:00 pm
EMD
₹2,78,000
Location
Progress
Issue28-Jun-2026, 8:38 pm
Corrigendum08-Jul-2026
AwardPending
Quantity
276
Category
FAB and SPLY OF HIGH MAST 30MT
Bid Type
Two Packet Bid
Categories
11
Tender Overview
Organization: Hindustan Petroleum Corporation Ltd (HPCL) – Madurai, Tamil Nadu. Procurement: FAB and supply of High Mast 30MT, LED Flood Light 500W, Foundation Bolt STL, Pillar/Feeder installations, aviation lamp dome, mast feeder pillar installation, onsite testing for high mast 30MT. Estimated value: Not disclosed; EMD: ₹ 278,000. Location: Madurai, Tamil Nadu 625001. Key differentiator: Comprehensive installation, testing, and EDC/HC of high mast 30MT with related spares. Unique aspects: Service centre commitment within the state; option clause allowing up to 25% quantity variation; dedicated service support numbers and escalation matrix.
Technical Specifications & Requirements
- No explicit technical specifications provided in the tender data; BOQ lists 8 items but details are not disclosed.
- Delivery/warranty context: Option to extend quantities up to 25% with contracted rates; delivery period linked to last date of original delivery order; extended period increases time proportionally, minimum 30 days.
- Service requirements: Functional Service Centre in the state of each consignee location or establish within 30 days of award; payment contingent on documentary evidence of service capability; dedicated toll-free service support and escalation matrix required.
- Key scope elements inferred: High mast erection/installation, 500W flood lights, foundation bolts, ITC of flood light fixtures, testing and commissioning (E and C) for high mast 30MT.
Terms, Conditions & Eligibility
- EMD: ₹ 278,000.
- Delivery terms: Option to increase quantity up to 25% during contract; delivery period begins from the last date of the original delivery order; extension rules apply with minimum 30 days.
- Service Centre: Must have a functional service centre in each consignee state; if not present, establish within 30 days post-award; payment contingent on service capability proof.
- Support: Dedicated toll-free service number and escalation matrix required.
- BOQ: 8 items listed; exact quantities/units not disclosed; procurement scope includes installation/testing and related components.
- Bid compliance: Bidders must comply with option clause and provide evidence of service network and escalation contacts.
Key Specifications
-
- EMD amount: ₹278,000
-
- Delivery variation: +25% quantity permitted during contract at contracted rates
-
- Delivery start: from last date of original delivery order (extended period rules apply) with a minimum 30 days
-
- Service centre requirement: functional in each consignee state or establish within 30 days of award
-
- Support: dedicated toll-free service number and escalation matrix
Terms & Conditions
-
Delivery quantity flexibility up to 25% with adjusted delivery time
-
Mandatory in-state service centre or 30-day establishment
-
EMD of ₹278,000 required for bid submission
Important Clauses
Payment Terms
Payment linked to documentary evidence of functional service centre; no explicit tranche terms provided in data.
Delivery Schedule
Delivery period calculated from last date of original delivery order; option extension minimum 30 days, proportional extension for increased quantity.
Penalties/Liquidated Damages
Not specified in provided terms; implied LDs may apply per standard HPCL procurement practice.
Bidder Eligibility
-
Proven experience in high mast installation and flood-light erection
-
Financial capability to mobilize ₹278,000 EMD
-
Capability to establish or demonstrate a state-wide service centre network
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
FAB and SPLY OF HIGH MAST 30MT , SUP LED FLOOD LIGHT 500W , FLP FEEDER PILLAR , FOUNDATION BOLT STL , SPLY OF DOUBLE DOME AVIATION LAMP , INSTL OF MAST FEEDER PILLAR , I T C OF FLOOD LIGHT FIXTURE For High Mast , INST TESTING E and C OF HIGH MAST 30MT
Authority Records
MINISTRY OF PETROLEUM AND NATURAL GAS
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Document Filing
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Documents 5
GeM-Bidding-9530317.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
Tender Results
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Bill of Quantities (BOQ)
8 Items Sign in to view GEM price trends Sign in for GEM prices
#1
FAB and SPLY OF HIGH MAST 30MT
Ref Bid Document
12 ea
Delivery: 120 days
#2
SUP LED FLOOD LIGHT 500W
Ref Bid Document
192 ea
Delivery: 120 days
#3
FLP FEEDER PILLAR
Ref Bid Document
12 ea
Delivery: 120 days
#4
FOUNDATION BOLT STL
Ref Bid Document
12 set
Delivery: 120 days
#5
SPLY OF DOUBLE DOME AVIATION LAMP
Ref Bid Document
12 set
Delivery: 120 days
#6
INSTL OF MAST FEEDER PILLAR
Ref Bid Document
12 ea
Delivery: 120 days
#7
I T C OF FLOOD LIGHT FIXTURE For High Mast
Ref Bid Document
12 ea
Delivery: 120 days
#8
INST TESTING E and C OF HIGH MAST 30MT
Ref Bid Document
12 ea
Delivery: 120 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | FAB and SPLY OF HIGH MAST 30MT | Ref Bid Document | 12 | ea | buycon17.hpcl.ap | 120 | |
| 2 | SUP LED FLOOD LIGHT 500W | Ref Bid Document | 192 | ea | buycon17.hpcl.ap | 120 | |
| 3 | FLP FEEDER PILLAR | Ref Bid Document | 12 | ea | buycon17.hpcl.ap | 120 | |
| 4 | FOUNDATION BOLT STL | Ref Bid Document | 12 | set | buycon17.hpcl.ap | 120 | |
| 5 | SPLY OF DOUBLE DOME AVIATION LAMP | Ref Bid Document | 12 | set | buycon17.hpcl.ap | 120 | |
| 6 | INSTL OF MAST FEEDER PILLAR | Ref Bid Document | 12 | ea | buycon17.hpcl.ap | 120 | |
| 7 | I T C OF FLOOD LIGHT FIXTURE For High Mast | Ref Bid Document | 12 | ea | buycon17.hpcl.ap | 120 | |
| 8 | INST TESTING E and C OF HIGH MAST 30MT | Ref Bid Document | 12 | ea | buycon17.hpcl.ap | 120 |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates of similar high mast/flood-light installations
4
Financial statements (last 2-3 years)
5
EMD submission proof (₹278,000)
6
Technical compliance documents (where available)
7
OEM authorizations or service-centre proof within state
8
Documentation evidencing functional service centre or plan to establish within 30 days
Corrigendum Updates
3 Updates
#1
08-Jul-2026 Update
#2
08-Jul-2026 Update
Extended Deadline
16-Jul-2026, 12:00 pm
Opening Date
16-Jul-2026, 12:30 pm
#3
08-Jul-2026 Update
Extended Deadline
15-Jul-2026, 4:00 pm
Opening Date
15-Jul-2026, 4:30 pm
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for HPCL high mast tender in Madurai Tamil Nadu 2026?
Bidders must submit GST, PAN, experience certificates, financials, and ₹278,000 EMD. Ensure service centre evidence in-state or plan to establish within 30 days post-award; comply with optional 25% quantity increase; provide escalation matrix and toll-free support details to qualify.
What documents are required for HPCL flood light procurement in Madurai?
Submit GST registration, PAN, recent financial statements, at least 2-3 years of relevant installation experience, EMD ₹278,000, OEM authorizations or service capability documents, and proof of a functional or planned service centre in Tamil Nadu.
What is the EMD amount for HPCL high mast supply tender 2026?
The EMD is ₹278,000. Bidder must deposit this amount through the specified mode and attach proof in the technical bid submission to be eligible for evaluation.
What delivery terms apply to quantity variation in this HPCL tender?
The purchaser may increase quantity up to 25% of bid quantity during contract; delivery extension is proportionate to the increased quantity with a minimum of 30 days.
Which service requirements are essential for HPCL Madurai procurement?
A functional service centre in Tamil Nadu for each consignee location or establishment within 30 days post-award; dedicated toll-free service number and an escalation matrix must be provided for service support.
What installation scopes are included under this HPCL tender?
Scope includes high mast erection (30MT), 500W flood lights, foundation bolts, mast feeder pillar installation, double dome aviation lamp, and associated testing/commissioning activities in Madurai.
Are there any mandatory standards or certifications?
The tender data does not specify exact standards; bidders should anticipate ISI/ISO-like compliance through OEM authorizations and service capabilities, and align with HPCL procurement practices for high-mast projects.
What are the payment terms for HPCL supply contracts in Tamil Nadu?
Specific payment terms are not detailed; however, service capability proof is required before payment release, and typical practice may involve milestone/onsite testing approvals before disbursement.
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Documents 5
GeM-Bidding-9530317.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS