Indian Army Udhampur Defence Tender for W LIGHT, SAREES W, C COMBAT, S WHITE, COTTON T Tender 2026

Tender Overview

The Indian Army, Department of Military Affairs, seeks suppliers in Udhampur, Jammu & Kashmir (182101) for a defence textile procurement covering light wear and combat fabrics labeled under categories such as W LIGHT, SAREES W, C COMBAT, S WHITE, and COTTON T. The tender carries an EMD of ₹492105 and requires bidders to be registered with a defence organization and provide OEM authorization where applicable. The scope includes potential 50% quantity variation via an option clause, with delivery terms linked to original delivery periods and extended timelines. Notably, the BOQ lists 5 items with unspecified quantities, signaling a framework for multiple SKU submissions under a single contract.

The opportunity is anchored in uniform and fabric supply for defence settings, emphasizing compliance, disclose-ability, and secure bidding practices. Bidders must submit mandated documents, including PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorizations, along with a non-disclosure declaration. The opportunity favors established suppliers with robust financials and formal supplier registrations with defence authorities. The unique aspect is the option to increase/decrease quantities by up to 50% at contracted rates, with delivery scaling governed by a calculated timeline. This tender highlights Defence-Org empanelment prerequisites and NDA commitments.

The procurement intent centers on reliable, compliant textile provisions for defence apparel, with emphasis on formal vendor codes and manufacturer authorizations. Potential bidders should prepare to meet GST rules, bank-enforced EFT mandates, and NDA safeguards while aligning production capabilities to the defence standardization ethos.

Technical Specifications & Requirements

• EMD: ₹492105 to be submitted with bid as security
• Delivery terms: Option clause permits ±50% quantity variation at bid quantity; delivery schedule anchored to original delivery period; extended delivery time computed as (additional quantity/original quantity) × original period, minimum 30 days
• Registration: Must be registered/empanelled with Defence Organization for required goods/services as on bid opening date
• Documents for Vendor Code Creation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank; Manufacturer Authorization required for OEM/distributor submissions
• Non-Disclosure: NDA to be uploaded on bidder letterhead with firm name and obligations
• Product category: W LIGHT, SAREES W, C COMBAT, S WHITE, COTTON T; BOQ items are present but quantities not disclosed
• GST: Bidder responsible for GST applicability; reimbursement capped to actuals or quoted rate, whichever is lower, within GST rules
• Warranty/Support: Not explicitly stated; NDA and authorizations imply post-award responsibilities may apply
• Empanelment: On-date defence registration mandatory for award; ensure compliance with Rule 150 registrations
• NDA & MA: Compliance with confidentiality and OEM authorization requirements

Terms, Conditions & Eligibility

• EMD/ Bid Security: ₹492105; ensure submission with bid
• Financial standing: No liquidation or bankruptcy; provide undertaking
• GST compliance: Bidder to handle GST; reimbursement as per actuals or applicable rate
• Vendor Code Creation: Submit PAN, GSTIN, cancelled cheque, EFT mandate; ensure OEM authorization where applicable
• Manufacturer Authorization: Required for authorised distributors/service providers
• NDA: Upload non-disclosure declaration on firm letterhead
• Option Clause: Quantity can be increased/decreased by up to 50% during contract; delivery extensions calculated per formula with minimum 30 days
• ** Defence Registration**: Must be registered/empanelled with Defence Org for the item category; register before bid opening if not already done
• Delivery/Performance: Delivery schedule linked to original delivery period with options extending timelines; ensure capacity to meet extended timelines
• Warranty/Penalties: Not specified; ensure compliance with defence procurement norms and any LD clauses as applicable