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Indian Army Cloth Procurement in Kupwara Jammu & Kashmir 2026 – ISM/Standards Compliant Supplies

Bid Publish Date

08-Jun-2026, 7:17 pm

Bid End Date

18-Jun-2026, 8:00 pm

Location

KUPWARA , JAMMU AND KASHMIR
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Progress

Issue08-Jun-2026, 7:17 pm
AwardPending
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Quantity

325

Category

Cloth Bunting White

Bid Type

Two Packet Bid

Categories 38

STEEL SHEET ADHESIVE FABRIC STEEL WIRE APPARELS SEALS WHITE WASH POLYETHYLENE PIPE TRANSITION METALS CLOTHING ABRASIVE PAPERS EMERY WAXES VACUUM DESICCATORS BOOT POLISH STRUCTURE FABRICATION FABRICATOR DESICCANTS DIAMONDS PLASTIC WHEEL BEARING VALVE PARTS AND ACCESSORIES INOCULATING DEVICES STOMACHERS TUBE AND FITTING BUFFS ABRASIVE CLOTH JAR DESICCATORS WIRE AGRICULTURE EQUIPMENT METAL PRODUCTS STEEL FURNITURE ERECTION OF STRUCTURAL ABRASIVES AND ABRASIVE MEDIA HARDWARE AND FASTENERS MANUFACTURING SERVICES KOPARAPAK RIVETS

Tender Overview

Organization: Indian Army (Department Of Military Affairs) | Product/Service: Blanket, cloth bunting, sealing wax, adhesives, paints, nails, wires, and assorted factory/army store items listed under the BOQ. Location: Kupwara, Jammu & Kashmir – 193221. Scope: 34-item catalog with varied textiles, hardware, and packing materials, with no listed item-wise quantities in the BOQ. Buyer terms include flexible quantity options (±25%), and advance sample approval prior to bulk manufacturing. Unique clause: risk-adjusted delivery timing and option-based quantity adjustments at contract rates. Estimated value and EMD are not disclosed. Seller must align to approved reference samples and pre-dispatch inspections where applicable.

Technical Specifications & Requirements

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% of bid quantity at contract rates; extended delivery time calculated as (additional quantity/original quantity) × original delivery period, min 30 days.
  • Advance Sample Process: Submit 2 samples within 5 days of award; buyer approves or lists modifications within 5 days; bulk supply must follow approved sample; LD not applied for buyer delay in approval.
  • Inspection: For clothing and allied items, pre-dispatch inspection may use a reference sample forwarded to consignees; ensure lot-by-lot conformity to the reference sample.
  • Delivery & Payment: Delivery commencement linked to original order terms; payment terms unspecified in available data; adhere to sample-based acceptance for bulk release.
  • BOQ/Qty: 34 items referenced; no itemwise quantities disclosed; procurement spans textiles, hardware, solvents, and related shop-floor commodities.

Terms, Conditions & Eligibility

  • Sample Agreement: Advance samples required; modifications communicated within 5 days; bulk supply only after approval.
  • Delivery Timing: Delivery windows extend according to option clause with minimum 30 days added time.
  • Quantity Flexibility: 25% increase/decrease rights during contract; supplier must accommodate at contract rates.
  • Inspection Clause: Pre-dispatch/Reference sample protocol applicable for clothing and allied items.
  • Documentation: GST, PAN, experience certificates, financials, and EMD-related documents implied by standard Defence procurement practice; specific list not published in data.

Key Specifications

  • Advance sample submission within 5 days of award

  • Submit 2 reference samples for buyer approval

  • Up to 25% quantity variation at contract rates

  • Minimum 30 days extension if additional time is required

  • Pre-dispatch/Reference sample inspection for clothing items

Terms & Conditions

  • Advance sample requirement with 5-day approval window

  • Quantity variation up to 25% at contract rates

  • Delivery period adjustments with minimum 30-day extension

  • Reference sample-based inspection for certain items

  • Submission of standard bid documents per terms

Important Clauses

Payment Terms

Payment terms are not explicitly stated in available data; suppliers should anticipate standard defence practices and confirm terms during bid submission.

Delivery Schedule

Delivery timelines governed by option clause; additional time proportional to (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

Penalties/Liquidated Damages

LD provisions are not disclosed here; terms indicate extension without LD if buyer delays sample approval.

Bidder Eligibility

  • Experience in supplying similar textiles and hardware to government bodies

  • GST and financial credibility in line with public procurement norms

  • Capability to handle advance sample processes and reference-sample conformity

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Cloth Bunting White , Duster Dosuti , Sealing Wax GDE , Compound Jointing , Long Cloth White Bleached wide , Paper Wrapping Water proof Plain , Thread Flax Undyed , Bees Wax , Can Electrolite Plastics Ltr , Abrasive Cloth Glass IS Grit , Adhesive Padding Glue Mowicol L , Adhesive Syn Resin Araldite , Paint Remover Inflammable , Abrasive paper Emery pr Corundum size of , Desiccant Silica Gel , Polish Wax , Whiting for paint and putty , Putty Carpenters , Steel Angles , Varnish Gold Size , Ink Marking Textiles Black , Desiccant Silica Gel with Indicator , Wire steel Mild Annealed and Drawn Galvanised , Elect Rodes Welding Steel Iron and Copper Mild , Nails Steel Wire Round , Seals Metallic Lead , Rivets Snap Head Steel , Cotton Thread , Button Plastic , Needle Darning Tailor , Needle Sewing Hand , Cloth Drill Cotton Disruptive , Wire Fabric Brass or Bronze Avg , Steel Sheet Carbon Hot Rolled

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4

GeM-Bidding-9439298.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 34 Items Sign in for GEM prices

#1

Cloth Bunting White

Cloth Bunting White 145 cm

7 mtr Delivery: 15 days
#2

Duster Dosuti

Duster Dosuti 90 cm x 50 cm

48 nos Delivery: 15 days
#3

Sealing Wax GDE

Sealing Wax GDE I

2 kgs Delivery: 15 days
#4

Compound Jointing

Compound Jointing

4 nos Delivery: 15 days
#5

Long Cloth White Bleached wide

Long Cloth White Bleached 91 cm wide

3 mtr Delivery: 15 days
#6

Paper Wrapping Water proof Plain

Paper Wrapping Water proof Plain 841

4 roll Delivery: 15 days
#7

Thread Flax Undyed

Thread Flax Undyed

1 nos Delivery: 15 days
#8

Bees Wax

Bees Wax

2 kgs Delivery: 15 days
#9

Can Electrolite Plastics Ltr

Can Electrolite Plastics Ltr

4 nos Delivery: 15 days
#10

Abrasive Cloth Glass IS Grit

Abrasive Cloth Glass IS Grit

3 nos Delivery: 15 days
#11

Adhesive Padding Glue Mowicol L

Adhesive Padding Glue (Mowicol L)

15 kgs Delivery: 15 days
#12

Adhesive Syn Resin Araldite

Adhesive Syn Resin Araldite AY 103 and AY 105

2 ltr Delivery: 15 days
#13

Paint Remover Inflammable

Paint Remover Inflammable

1 ltr Delivery: 15 days
#14

Abrasive paper Emery pr Corundum size of

Abrasive paper Emery pr Corundum size of

9 nos Delivery: 15 days
#15

Desiccant Silica Gel

Desiccant Silica Gel

3 kgs Delivery: 15 days
#16

Polish Wax

Polish Wax

1 nos Delivery: 15 days
#17

Whiting for paint and putty

Whiting for paint and putty

3 kgs Delivery: 15 days
#18

Putty Carpenters

Putty Carpenters

2 kgs Delivery: 15 days
#19

Steel Angles

Steel Angles

50 kgs Delivery: 15 days
#20

Varnish Gold Size

Varnish Gold Size

1 ltr Delivery: 15 days
#21

Ink Marking Textiles Black

Ink Marking Textiles Black

1 kgs Delivery: 15 days
#22

Desiccant Silica Gel with Indicator

Desiccant Silica Gel with Indicator

3 nos Delivery: 15 days
#23

Wire steel Mild Annealed and Drawn Galvanised

Wire steel Mild Annealed and Drawn Galvanised

16 kgs Delivery: 15 days
#24

Elect Rodes Welding Steel Iron and Copper Mild

Elect Rodes Welding Steel Iron and Copper Mild

9 kgs Delivery: 15 days
#25

Nails Steel Wire Round

Nails Steel Wire Round

49 kgs Delivery: 15 days
#26

Seals Metallic Lead

Seals Metallic Lead 10mm

6 kgs Delivery: 15 days
#27

Rivets Snap Head Steel

Rivets Snap Head Steel

2 kgs Delivery: 15 days
#28

Cotton Thread

Cotton Thread

34 nos Delivery: 15 days
#29

Button Plastic

Button Plastic

2 pkt Delivery: 15 days
#30

Needle Darning Tailor

Needle Darning Tailor

1 pkt Delivery: 15 days
#31

Needle Sewing Hand

Needle Sewing Hand No 2

1 pkt Delivery: 15 days
#32

Cloth Drill Cotton Disruptive

Cloth Drill Cotton Disruptive 71 cm

5 mtr Delivery: 15 days
#33

Wire Fabric Brass or Bronze Avg

Wire Fabric Brass or Bronze Avg

6 mtr Delivery: 15 days
#34

Steel Sheet Carbon Hot Rolled

Steel Sheet Carbon Hot Rolled

25 kgs Delivery: 15 days

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar items

4

Financial statements or turnover evidence

5

EMD/Security deposit documentation (as applicable)

6

Technical bid documents demonstrating compliance with reference samples

7

OEM authorizations or approvals (if applicable)

8

Any mandatory pre-qualification or compliance certificates referenced by terms

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

What documents are required for this tender in Kupwara?

Bidders should prepare GST registration, PAN, experience certificates, and financial statements, plus EM D documentation and technical bid materials. The terms require submitting two advance samples within 5 days of award and OEM authorizations if applicable. Ensure reference samples align with buyer specifications before bulk production.

How does the 25% quantity option affect delivery in Kashmir?

If the buyer exercises the option clause, quantities may vary ±25% at contracted rates. Delivery time scales with (additional quantity/original quantity) × original delivery period, with a guaranteed minimum extension of 30 days to accommodate changes.

What is the process for advance sample approval in this tender?

Submit two samples within 5 days of contract award. The buyer will approve or list modifications within 5 days. Bulk supply must follow the approved sample. Delays by the buyer in approval do not incur LD; delivery period is adjusted accordingly.

What is the pre-dispatch inspection requirement for clothing items?

If pre-dispatch inspection is chosen, the inspection agency provides a reference sample per consignee. The bulk lot must match the reference sample in appearance and quality for each delivery.

What standards or alignment are expected for textiles and hardware?

While IS/IS 550 or specific standards are not listed in the data, bidders should align to reference sample specifications and common defence procurement quality norms. Confirm any standard or OEM requirements during bid submission.

When does delivery extend due to sample approval delays?

Delivery extension aligns with the sample approval timeline. If the buyer delays approval, the delivery period is refixed and LD is not charged for that delay; the extension accounts for the time taken for approvals.

What are the anticipated payment terms for this Indian Army procurement?

Actual payment terms are not published in the data. Prepare for standard defence terms: milestones on delivery, possible advance payment or secure payment on acceptance, and post-delivery verification. Confirm exact terms during bid submission.

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