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Indian Army IT Equipment Tender 2026: All-in-One PC 23 inch, Heavy Scanner, 5-Port Router, HP Printer - OEM Brand

Bid Publish Date

03-Feb-2026, 9:32 pm

Bid End Date

14-Feb-2026, 9:00 am

Location

DARJEELING , WEST BENGAL

Progress

Issue03-Feb-2026, 9:32 pm
AwardPending
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Quantity

9

Category

All in One PC 1 TB HDD RAM 16 GB Window 11 Pro 64 bits proceesor intel 12th Gen 17 Core size 23 inch with wire less keyboard and mouse everything installed in built in PC

Bid Type

Two Packet Bid

Key Highlights

  • • OEM-branded equipment required; no local or China-origin items
  • • On-site installation by seller representative at unit location
  • • 15-day replacement window for broken/damaged equipment
  • • Provide Make/Model/OEM/Mfg date/Expiry/ISN Code in bid
  • • VGA cable length specified as 10 meters; 23-inch All-in-One PC details
  • • Heavy Duty Scanner, High-speed 5-port router, HP 1020 Plus printer included
  • • Electronic delivery and ATP-based acceptance
  • • Vendor code prerequisites include PAN, GSTIN, cancelled cheque, EFT mandate

Tender Overview

The Indian Army, Department Of Military Affairs, seeks a branded OEM IT equipment bundle including an All-in-One PC (43? 23 inch display) with 1 TB HDD, 16 GB RAM, Windows 11 Pro 64-bit, and an Intel 12th Gen processor; a Heavy Duty Scanner per buyer specification; a high-speed 5-port router for e-office; and a Printer (HP 1020 Plus) plus a 10 m VGA cable. Delivered to a designated unit location, with 5 total items in the BOQ. The emphasis is on authentic OEM branding, non-China origin, and onsite handover with installation. Replacement within 15 days for damaged items is required, and documentation must align with buyer-specified Make/Model/OEM/ISN codes. The procurement target focuses on complete work-in-one IT readiness with per-item technical conformity and on-site deployment. Unique aspects include mandatory OEM branding and post-delivery installation by seller representatives. This tender targets suppliers capable of delivering a ready-to-use IT suite with minimal integration effort under strict compliance.

Technical Specifications & Requirements

  • Product scope:
    • All-in-One PC: 23 inch display, 1 TB HDD, 16 GB RAM, Windows 11 Pro 64-bit, processor from Intel 12th Gen, built-in components and peripherals
    • Heavy Duty Scanner as per buyer technical specification
    • High-speed router for e-office with at least 5 ports
    • Printer: HP LaserJet 1020 Plus or equivalent per buyer tech spec
    • VGA Cable: 10 meters length
  • Brand/Origin: must be branded OEM; no local or China items
  • Delivery: to unit location; installation by seller representative on-site
  • Warranty/Aftercare: replacement of damaged items within 15 days of delivery
  • Documentation: ensure Make/Model/OEM/Mfg date/Expiry/ISN code details per buyer requirement

Terms, Conditions & Eligibility

  • EMD/Payment terms: not specified in data; ensure compliance with buyer terms for EMD if provided; submit required bid security per instructions
  • Documents (vendor code):
    • PAN Card copy; GSTIN copy; Cancelled Cheque; EFT Mandate certified by bank
  • Delivery/Acceptance: items delivered and handed over at unit location; ATP inspection on receipt
  • Penalties: replacement obligations for damaged items within 15 days; non-compliance may lead to rejection
  • OEM documentation: provide Make/Model/Brand/OEM/Mfg date/Expiry/ISN Code; non-compliance leads to rejection

Key Specifications

  • All-in-One PC: 23 inch display, 1 TB HDD, 16 GB RAM, Windows 11 Pro 64-bit, Intel 12th Gen processor

  • Heavy Duty Scanner as per buyer technical specification

  • High-speed router: 5-port (minimum) for e-office operations

  • Printer: HP 1020 Plus or approved equivalent per buyer specification

  • VGA Cable: 10 meters length

  • OEM branding; no non-branded, local, or China items

Terms & Conditions

  • OEM branding and non-China origin are mandatory

  • On-site delivery and installation by seller representatives

  • 15-day replacement window for damaged items

  • Documentation must include Make/Model/OEM/Mfg date/Expiry/ISN Code

Important Clauses

Payment Terms

Not specified in data; bidders must align with buyer terms and provide any required EMD as per procurement policy.

Delivery Schedule

Items delivered to unit location with on-site installation by seller; ATP inspection on receipt.

Penalties/Liquidated Damages

Damaged items to be replaced within 15 days; non-compliance could trigger rejection or penalties.

Bidder Eligibility

  • Must supply OEM-branded equipment with authentic documentation

  • No local or China-origin items; strictly prohibited per ATC

  • On-site installation capability and post-delivery support

Documents 4

GeM-Bidding-8928229.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 All in One PC 1 TB HDD RAM 16 GB Window 11 Pro 64 bits proceesor intel 12th Gen 17 Core size 23 inch with wire less keyboard and mouse everything installed in built in PC All in One PC 1 TB HDD RAM 16 GB Window 11 Pro 64 bits proceesor intel 12th Gen 17 Core size 23 inch with wire less keyboard and mouse everything installed in built in PC 2 nos supplyplasc 15
2 Heavy Duty Scanner as per buyer technical specification Heavy Duty Scanner as per buyer technical specification 1 nos supplyplasc 15
3 High speed router for e office 5 port more High speed router for e office 5 port more 3 nos supplyplasc 15
4 Printer 1020 HP Plus as per buyer techinical specification Printer 1020 HP Plus as per buyer techinical specification 2 nos supplyplasc 15
5 VGA Cable 10 Mtrs VGA Cable 10 Mtrs 1 nos supplyplasc 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by Bank

5

OEM/Make/Model documentation for each item

6

Delivery and installation plan

7

Warranty/AMC terms (if provided by OEM)

8

On-site acceptance plan and ATP procedures

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to participate in tender for Indian Army IT equipment

Bidders must provide PAN, GSTIN, cancelled cheque, and EFT mandate; ensure OEM branding, no local/China items, and deliver to unit location. Include Make/Model/OEM data and ATP/installation plan; ensure 15-day replacement for damaged items and on-site acceptance.

What documents are required for vendor code creation

Submit PAN, GSTIN, cancelled cheque, and bank-certified EFT mandate; along with OEM authorizations, and item-specific Make/Model details for all five listed components; prepare delivery/install plan.

What are the technical specs for the all-in-one PC

All-in-One PC: 23 inch display, 1 TB HDD, 16 GB RAM, Windows 11 Pro 64-bit, Intel 12th Gen processor; ensure OEM branding and on-site installation; batch must meet buyer specification.

What is the replacement window for damaged items

Damaged items must be replaced within 15 days of delivery; seller bears replacement responsibility and must coordinate on-site with the unit.

What is required for OEM branding and origin

Items must be OEM branded; non-branded, local, or China-origin equipment are not accepted; provide Make/Model/OEM details per buyer requirements.

What is the delivery and handover method

Delivery to unit location with on-site installation by seller; ATP inspection conducted upon receipt, and handover documented by unit authorities.

What are the notable procurement terms for this bid

Key terms include on-site installation, 15-day replacement window, OEM-only items, and documentation including PAN, GSTIN, EFT mandate; ensure item specifications align with buyer technical requirements.

How to verify item specifications for the HP printer

Verify HP 1020 Plus model or approved equivalent; confirm compatibility with unit requirements; ensure branding and warranty terms are aligned with the buyer's technical specification.

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