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GEM

State Government Mumbai Revenue & Forest Dept Mantralaya All-in-One PC Scanner MFP Tender 2026

Bid Publish Date

13-Feb-2026, 8:22 pm

Bid End Date

26-Feb-2026, 9:00 pm

Location

MUMBAI , MAHARASHTRA

Latest Corrigendum Available

Progress

Issue13-Feb-2026, 8:22 pm
Corrigendum23-Feb-2026
AwardPending
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Quantity

190

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 3

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE SCANNER

Tender Overview

State Government - Revenue And Forest Dept Proper Mantralaya in Mumbai, Maharashtra invites bids for a bundled procurement comprising All-in-One PC (V2), Scanner (V3), and Multifunction Printer (Print, Scan, Copy) (Q2). While the exact estimated value and EMD are not disclosed, the tender specifies multiple feature categories and a flexible quantity clause allowing up to 25% variation at contract award and during the contract term. A key differentiator is the requirement to establish a Functional Service Centre within 30 days of award if not already present, with payments linked to documentary proof. The tender targets suppliers capable of delivering integrated office automation hardware with on-site or carry-in warranty options and robust after-sales support. The location of execution is Mumbai, Maharashtra, and the scope covers installation, configuration, and ongoing service.

Technical Specifications & Requirements

  • Product categories: All-in-One PC (V2), Scanner (V3), Multifunction Printer (Print, Scan, Copy) (Q2)
  • Key OS requirement: Factory preloaded with certification
  • Memory/Storage: RAM type and Storage capacity (GB) listed; Display size (inches)
  • Input/Output: Mouse/Keyboard connectivity, Number of ports, Print paper size support
  • Scanning/Copying: Scanner type, ADF tray capacity, Duplex scanning, Original document feeder
  • Performance: Minimum ISO/IEC metrics (23734-like) and scan speeds, duplex/copy speeds, and colour/mono modes
  • Warranty/Support: On-site warranty years, service centre availability in-state with 30-day establishment if needed
  • Connectivity: Networking/USB/Wireless options, and compatibility with standard office suites

Terms, Conditions & Eligibility

  • Option clause: Purchaser may modify quantity by up to 25% during both initial and currency of contract
  • Service centers: Bidder must have or establish a functional service centre within the state within 30 days of award; payment contingent on evidence
  • Financial standing: Bidder must not be in liquidation or bankruptcy; provide an undertaking
  • Market life: Offered products must have at least 5 years residual market life and not be end-of-life
  • Compliance: Submission of a Malicious Code Certificate; adherence to all bid documentación and ATC requirements

Key Specifications

  • All-in-One PC (V2) with Windows preloaded and certification

  • Scanner (V3) with Document Feeder and ADF capacity

  • Multifunction Printer (Print, Scan, Copy) with duplex capabilities

  • Minimum RAM and storage details; display size; number of ports

  • On-site or carry-in warranty as specified; 30-day service centre establishment

  • Original Document Feeder, number of main paper trays, connectivity options

Terms & Conditions

  • Quantity may vary by up to 25% during bid and contract term

  • State-wise service centre requirement with 30-day establishment

  • 5-year residual market life requirement for offered products

Important Clauses

Payment Terms

Payment linked to documentary evidence of establishing service centre and adherence to delivery/compliance terms

Delivery Schedule

Delivery period linked to order dates with options for extended time based on variation clause

Penalties/Liquidated Damages

Penalties may apply for non-compliance with delivery, warranty, or service obligations as per ATC

Bidder Eligibility

  • No liquidation or bankruptcy proceedings

  • Prior experience with similar All-in-One PC/scanner/MFP procurements

  • Functional service centre availability or ability to establish in-state within 30 days

Documents 6

GeM-Bidding-8980377.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Panchayati Raj Department Odisha All in One PC & Multifunction Printer Tender Kendujhar 2026

Panchayati Raj Department

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Posted: 2 February 2026
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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 16
Storage Type of Storage Installed with the System NVMe SSD, SATA SSD
Storage Storage Capacity (in GB) 1024
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Ports Number of Ports 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic Stand Height Adjustable

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Required Documents

1

GST registration certificate

2

Pan card

3

Experience certificates for similar procurement

4

Financial statements

5

EMD/Security deposit receipt (if disclosed in terms)

6

Technical bid documents demonstrating specifications

7

OEM authorization/certifications

8

Malicious code certificate

9

Evidence of functional Service Centre (if not in-state)

Corrigendum Updates

1 Update
#1

Update

23-Feb-2026

Extended Deadline

26-Feb-2026, 9:00 pm

Opening Date

26-Feb-2026, 9:30 pm

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the All-in-One PC scanner MFP tender in Mumbai 2026?

Bidders should prepare company credentials, GST, PAN, financials, and experience certificates; ensure OEM authorizations and Malicious Code Certificate. Ensure in-state service capability within 30 days and confirm 25% quantity variation rights. Also provide technical bid detailing RAM/storage and scanner specs per categories.

What documents are required for the Mumbai revenue department tender 2026?

Submit GST certificate, PAN card, experience certificates for similar deals, financial statements, EMD deposit proof, technical compliance certificates, OEM authorizations, and Malicious Code Certificate. Provide evidence of service centre in-state or plan to establish within 30 days of award.

What standards or certifications are required for the MFP tender?

Tenders require factory preloaded OS with certification, and Malicious Code Certificate. Ensure compliance with ISO/IEC performance metrics and any OEM-specific safety/certification marks; IS/ISO standards to be confirmed in ATC documentation and BOQ alignment.

When is the delivery timeline for the Mumbai procurement 2026?

Delivery timing follows the option clause; initial delivery period applies to original quantity, with possible 25% variation and extended time calculated by formula, minimum 30 days; final schedule based on contract order dates and ATC terms.

What is the supplier eligibility for service centre in-state for Mumbai bid?

Bidder or OEM must have a functional service centre in-state for carry-in warranty; if not, centre must be established within 30 days of award; payment release contingent on documentary proof of the service centre's operation.

What are the key product categories covered in the Mumbai tender 2026?

Categories include All-in-One PC (V2), Scanner (V3), and Multifunction Printer (Print/Scan/Copy) with Q2 specification; emphasis on document handling features, ADF, duplex printing, and connectivity, plus OS preloads and warranty terms.

How to verify 5-year residual market life for offered products?

Submit OEM confirmation and product lifecycle data showing non-end-of-life status for at least five years from delivery; provide official OEM declaration or catalog data ensuring continued support and spares.

What is the payment term related to service centre evidence in Mumbai bid?

Payments are released upon submission of documentary evidence for establishing a functional service centre; terms align with standard procurement norms and ATC specifics, ensuring service readiness before full settlement.

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