Public Instruction Department Karnataka All-in-One PC & Printer Tender 2026 ISO/IEC Compliant Equipment Procurement

Tender Overview

The Public Instruction Department (Education Department Karnataka) invites bids for multiple IT hardware categories including All-in-One PC (V2), Computer Printer (V2), Multifunction Printer (Print/Scan/Copy) (Q2), and Scanner (V3) to support educational programs across Karnataka. Estimated value and exact quantities are not disclosed in the provided document, but the scope encompasses supply, installation, testing, commissioning, operator training, and statutory clearances where required. Bidders should anticipate optional quantity variations up to 25% during contract execution and must align with supplier turnover and OEM turnover criteria. The procurement emphasizes standardized performance with specified printing, scanning, and OS requirements to ensure compatibility across government systems. Key differentiators include a broad product suite, on-site installation, and training commitments within a single bid package. Unique aspects involve End User Certificates on request and scope alignment with IS/ISO compliance expectations. This tender targets Karnataka government education infrastructure enhancement.

Technical Specifications & Requirements

• Product categories cover: All-in-One PC (V2), Computer Printer (V2), Multifunction Printer (Print/Scan/Copy) (Q2), Scanner (V3) with factory preloaded OS and certification
• Core specs include: processor details, RAM type and capacity, storage type and capacity, display size and panel technology, data ports, and print/scan capabilities
• Printing performance targets reference ISO/IEC 24734 for A4/A3 speeds (mono/color) and duplex options, with auto duplexing
• Scanning requirements specify ADF, scan area, optical resolution, scan file formats, and document feeder capacity
• Connectivity, OS compatibility, warranty, and on-site support are required, with detailed paper handling and tray configurations
• OEM/brand considerations and certifications (IS/ISO) may apply; adherence to standards is mandatory for all supplied equipment
• On-site warranty terms, service levels, training of operators, and statutory clearances where applicable are included in Scope of Supply
• The bid must include installation, testing, commissioning, and operator training as part of the bid price
• A single bid may encompass multiple item categories and ensure interoperability across devices

Terms, Conditions & Eligibility

• EMD details are not explicitly disclosed here; bidders should verify tender-specific EMD requirements in the actual bid document
• Bidder turnover criteria require evidence of minimum average annual turnover over the last three financial years; OEM turnover criteria apply to the manufacturer of the offered product
• Scope of supply includes supply, installation, testing, commissioning, operator training, and statutory clearances if needed
• Options exist to adjust quantity up to 25% during contract and during currency at contracted rates; delivery schedules extend accordingly with minimum 30 days grace if required
• End User Certificate procedures may be invoked; bidders must provide End User Certificates in the buyer's standard format if requested
• Documentation to demonstrate compliance with minimum standards and compatibility with existing Karnataka government IT ecosystems should be prepared
• All terms emphasize on-site installation, training, and adherence to specified performance and compatibility standards
• The tender enforces warranty and potential penalties per standard government procurement practices; bidders should review the exact terms in the bid document for LDs and service levels