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Gujarat Revenue Department Vadodara MFPs, Desktops, Laptops & UPS Tender 2026 – ISO 9001 OEM & 100 Cr Turnover

Bid Publish Date

12-Jun-2026, 12:40 pm

Bid End Date

22-Jun-2026, 7:00 pm

EMD

₹10,000

Value

₹8,00,000

Location

VADODARA , GUJARAT
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Progress

Issue12-Jun-2026, 12:40 pm
AwardPending
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Quantity

16

Category

Entry and Mid Level Laptop - Notebook

Bid Type

Two Packet Bid

Key Highlights

  • • IDC Top 4 brands only for hardware acceptance
  • • OEM must have ISO-9001 certification and turnover > ₹100 Crore
  • • Service centre required in Gujarat; GST and GSTIN verification essential
  • • Physical EMD submission at consignee office (₹10,000)
  • • On-site warranty with option for extended warranty; delivery terms allow ±25% quantity variation
  • • Anti-virus licensing (Quick Heal) must accompany PCs
  • • Original equipment to meet ISO/IEC 24734 print speeds and duplexing features
  • • Brand and product scope includes A4/MFP printers, desktops, laptops, and UPS with AVR

Categories 6

LAPTOP MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE UPS ATM MICRO CONTROLLER

Tender Overview

The Gujarat Revenue Department, Vadodara (390001) seeks procurement of multiple ICT devices including A4 and Legal Size Multifunction Printers (MFPs), Entry/Mid Level Desktop Computers, Entry/Mid Level Laptops, and Line Interactive UPS with AVR (each Q2 category). Estimated contract value is ₹8,00,000 with an EMD of ₹10,000. Scope targets suppliers with a Gujarat presence and ISO-9001 certified OEMs, delivering a complete package under a single procurement. Key differentiators include vendor capability requirements, service center in the consignee state, and adherence to specific brand criteria (IDC Top 4 brands only).

Technical Specifications & Requirements

  • Products include: A4/MFP printers (laser/LED and inkjet) with duplexing, scanning, and networking capabilities; desktops/laptops with pre-loaded OS, adequate RAM/SSD/HDD, and OEM warranty; Line Interactive UPS with AVR with specified capacity and battery backup.
  • Required standards/attributes: ISO-9001 certified OEMs, GST registration, and turnover criteria; on-site warranty and extended warranty terms; minimum connectivity options, paper handling, scanner platen/ADF capacity, and MFP print speeds per ISO/IEC 24734.
  • Key constraints: OEM must have service center in Gujarat; only IDC Top 4 brands acceptable; physical EMD submission; vendor must meet minimum turnover ₹20 Lakh and OEM turnover >₹100 Crore.
  • Documentation hints: anti-virus license requirement (Quick Heal) with PCs; detailed constitution documents; notarized guarantee; proof of address in Gujarat.

Terms, Conditions & Eligibility

  • EMD: ₹10,000; paid via approved method and submitted physically at consignee office.
  • Experience/Turnover: minimum ₹20 Lakh annual turnover; OEM turnover > ₹100 Crore; Gujarat-based operation with address proof.
  • Delivery & Payment: delivery schedule governed by option clause (up to ±25% quantity) with extended delivery time rules; payment upon successful supply and acceptance; service/compliance with at least 2–3 year warranty expectations.
  • Documentation: GST certificate, PAN, experience certificates, financial statements, OEM authorization, and anti-virus licensing where applicable.
  • Brand constraints: IDC Top 4 brands only; non-qualifying brands excluded; non-conforming items may be rejected and replaced.

Key Specifications

  • A4/MFP printers with duplex printing and scanning

  • Minimum print speeds per ISO/IEC 24734 for mono/color; A4 size

  • Auto duplexing, document feeder capacity, and connectivity options (USB, LAN, Wi-Fi)

  • On-site OEM warranty; extended warranty option

  • PCs: pre-loaded OS by OEM, adequate RAM/SSD/HDD, antivirus licensed

  • UPS with AVR, specified KVA rating and battery backup time

  • Gujarat-based service center and ISO-9001 certification

Terms & Conditions

  • EMD ₹10,000; physical submission at consignee office

  • Gujarat presence required; OEM turnover > ₹100 Crore

  • Delivery flexibility up to ±25% with minimum 30 days extension

Important Clauses

Payment Terms

Payment released upon successful supply and acceptance; no payment for rejected items; option to adjust quantity by ±25% during contract

Delivery Schedule

Delivery period determined by original delivery schedule; extended time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Penalty provisions and replacement obligations for non-conforming items; notional details in ATC should be reviewed

Bidder Eligibility

  • Gujarat-based company with valid address proof

  • OEM with ISO-9001 and turnover > ₹100 Crore

  • Minimum ₹20 Lakh annual turnover for bidder; GST compliant

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2) , Entry and Mid Level Desktop Computer (Q2) , Entry and Mid Level Laptop - Notebook (Q2) , Line Interactive UPS with AVR (V2) (Q2)

Authority Records

REVENUE DEPARTMENT

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Documents 8

GeM-Bidding-9456487.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Inkjet, Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax Yes, No
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable, 1 to 4, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable, 1 to 4, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54 Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) No, Yes Or higher
Scanning Capabilities Maximum Scan Area (Platen/ADF) A4, A4 and Legal Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar ICT procurements

4

Financial statements (CA certified turnover)

5

EMD submission receipt (₹10,000) and instrument details

6

Technical bid documents showing OEM authorization

7

ISO-9001 certificate (OEM) and service centre proof in Gujarat

8

Notarized guarantee certificate on ₹300 stamp paper

9

Purchase order history and break-up of past performance with reference letters

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for A4/MFP printer tender in Vadodara Gujarat 2026

Bidders must meet eligibility: Gujarat-based operations, ISO-9001 OEM, GST registration, and turnover thresholds. Submit EMD ₹10,000 physically, provide OEM authorization, and include anti-virus license for PCs. Ensure compliance with ISO/IEC 24734 speeds and duplexing, plus service center within Gujarat.

What documents are required for Gujarat ICT procurement bid 2026

Required documents include GST certificate, PAN card, experience certificates, CA-certified financials, OEM authorization, EMD receipt, proof of Gujarat address, ISO-9001 certificate, and notarized guarantee. Ensure original copies for submission and attach anti-virus license for PCs as specified.

What are the technical specifications for A4/MFP printers in this tender

Printers must support duplex printing, scanning with ADF, and network connectivity (LAN/Wi-Fi). ISO/IEC 24734 speed requirements apply for mono and color, with specified maximum scan area and paper tray capacity. On-site warranty and optional extended warranty are required.

What is the EMD amount and submission method for Gujarat procurement

EMD is ₹10,000 and must be paid physically at the consignee office. Include the payment receipt with the bid and ensure the instrument is in favor of the specified consignee as per ATC guidelines.

What delivery terms apply to quantity variations in this tender

The purchaser may adjust quantity by ±25% at contract placement and during currency with rates unchanged. Delivery time adjusts using a formula: (additional quantity/original quantity) × original delivery period, with a minimum extension of 30 days.

Which brands are acceptable for hardware in this Gujarat tender 2026

Only IDC Top 4 brands are accepted for hardware; other brands are not eligible. Ensure OEMs meet the turnover and service-center requirements in Gujarat to participate.

What warranty requirements accompany the UPS and ICT equipment bid

On-site OEM warranty is required with an option for extended warranty. Check for explicit warranty years in the ATC, and ensure UPS with AVR meets the specified capacity and backup time for uninterrupted operation.

How to verify OEM turnover and service center requirements in this bid

Provide CA-certified turnover evidence proving >₹100 Crore for OEM and ₹20 Lakh for bidder. Include service-center proof established in Gujarat and notarized guarantee where applicable to validate local support.

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