10443756,10455148,10455693,10445359,10450437,10453297,10445920,10449621,10453454,10454973,10443124,
Indian Army
SRINAGAR, JAMMU & KASHMIR
Posted:
15 December 2025
Closed:
25 December 2025
GEM
GEM
Indian Army Department of Military Affairs Vendor Code Creation Tender Kinnaur Himachal Pradesh 2026
Bid Publish Date
03-Jan-2026, 12:56 pm
Bid End Date
13-Jan-2026, 1:00 pm
Location
Progress
Issue03-Jan-2026, 12:56 pm
AwardPending
Quantity
154
Category
10450074
Bid Type
Two Packet Bid
Key Highlights
- • Vendor-code creation as core procurement objective
- • Pre-dispatch inspection required at Seller premises when clause enabled
- • Post-receipt inspection at consignee site before acceptance
- • Nominated external inspection agency may conduct testing; costs borne by Buyer
- • Option clause enabling ±25% quantity adjustment and delivery extension rules
- • Exact delivery address in HP with PIN details
- • Mandatory onboarding documents: PAN, GSTIN, Cancelled cheque, EFT mandate
Categories
1
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for Vendor Code Creation and related inspection terms, to be executed at 136 OMC, Near Shongthong, Powari, Recongpeo, HP-172107. The procurement location is KINNAUR, HIMACHAL PRADESH 172103. Key activity includes pre-dispatch inspection at Seller premises and post-receipt inspection at the consignee site, with an inspection agency to be nominated by the Buyer. Required onboarding documents include PAN, GSTIN, Cancelled Cheque, and EFT Mandate. The option clause allows quantity adjustments up to 25%, with delivery timelines tied to the original order date and extended periods. This notice emphasizes inspection-based acceptance and vendor-code creation.
- Organization: Indian Army (Department of Military Affairs)
- Location: Kinnaur, Himachal Pradesh
- Category/Scope: Vendor Code Creation, pre-dispatch and post-receipt inspection terms
- Delivery Address: 136 OMC, Near Shongthong, Powari, Recongpeo, HP-172107
- Key Differentiator: Mandatory pre-dispatch inspection and nominated inspection agency for acceptance
- Unique Clause: 25% quantity adjustment and extension of delivery period based on original quantities
Technical Specifications & Requirements
- Inspection regime: Pre-dispatch inspection at Seller premises if clause selected; Post-receipt inspection at consignee site before acceptance; External lab/testing charges borne by Buyer; In-house testing facilities to be provided by Seller at no cost; Nominated external inspection agency may conduct testing with prior notification
- Delivery/Acceptance: Goods to be dispatched only after pre-dispatch clearance; Consignee reserves right of rejection per GTC; Final acceptance subject to inspection outcomes
- Address for delivery/testing: 136 OMC, HP-172107; Pre-dispatch readiness communicated via email; Buyer selects authorized agency for testing
- Documentation: Bidder must submit PAN, GSTIN, Cancelled Cheque, EFT Mandate; Vendor code creation requires verified onboarding documents
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity by up to 25%; extended delivery time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days
- Delivery Timeline: Delivery period starts from the last date of the original delivery order; extended periods apply if option clause used
- Payment/Fees: External inspection charges borne by Buyer; Seller to facilitate in-house testing at no cost; Pre-dispatch inspection fee borne by Buyer
- Documents for Bid: PAN, GSTIN, Cancelled Cheque, EFT Mandate; Vendor-code creation documentation
- Inspection Agencies: Nominated by Buyer; Post-Receipt Inspection at consignee site; Pre-Dispatch inspection at Seller premises if selected
Key Specifications
-
Vendor Code Creation related to Indian Army procurement
-
Pre-dispatch inspection at Seller premises (if clause selected) with external agency as decided by Buyer
-
Post-receipt inspection at consignee site before acceptance
-
Nominated Inspection Agency for testing; external labs/testing charges borne by Buyer
-
Delivery address: 136 OMC, Near Shongthong, Powari, Recongpeo, HP-172107
-
Documents: PAN, GSTIN, Cancelled cheque, EFT Mandate
Terms & Conditions
-
25% quantity variation right during contract and currency
-
Last-date delivery baseline, extended delivery period rules
-
Buyer-borne inspection/test costs for external labs
Important Clauses
Payment Terms
External inspection charges borne by Buyer; no separate payment term details provided
Delivery Schedule
Delivery period to commence from the last date of original delivery order; option clause may extend period as specified
Penalties/Liquidated Damages
Not specified in provided data
Bidder Eligibility
-
Vendor-code creation capability for Indian Army procurements
-
Compliance with pre-dispatch and post-receipt inspection processes
-
Ability to coordinate with nominated inspection agencies and handle onboarding documents
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(Historical Results)
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GEM
Tender Results
Loading results...
Bill of Quantities (BOQ)
5 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | 10450074 | DISTRIBUTOR HEAD | 14 | nos | negi_kapil | 15 |
| 2 | 10453454 | BULB (12V 1.4W) | 63 | nos | negi_kapil | 15 |
| 3 | 10453376 | BULB (12V 5W) | 16 | nos | negi_kapil | 15 |
| 4 | 10026151 | BULB 12V 21/5W | 51 | nos | negi_kapil | 15 |
| 5 | 10453951 | BULB F15 WTS 29201 | 10 | nos | negi_kapil | 15 |
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Historical Data
Required Documents
1
- PAN Card copy
2
- GSTIN copy
3
- Cancelled cheque copy
4
- EFT Mandate (certified by Bank)
5
- Any existing vendor-code related onboarding documents
6
- Business registration and PAN linkage proof (as applicable)
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for Indian Army vendor code creation tender in Kinnaur HP 2026?
Bidders must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate with the bid. Pre-dispatch inspection may be required; a nominated inspection agency will perform post-receipt checks. Ensure vendor-code onboarding, comply with 25% quantity variation and delivery-extension rules, and address the specified HP delivery site.
What documents are required for Army procurement in Himachal Pradesh?
Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank; additional vendor onboarding documents may be requested for vendor-code creation. Ensure submitted copies are clear and match registered details; provide contact for bank verification if needed.
What are the inspection terms for this Indian Army tender in HP?
The tender includes pre-dispatch inspection at Seller premises (if selected) and post-receipt inspection at the consignee site. An external inspection agency may be used, with testing charges borne by the Buyer. In-house testing facilities must be provided by Seller at no charge.
When is delivery time extended under the option clause for Army bids?
Delivery extension follows: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The Purchaser may extend to the original delivery period if needed and can adjust quantity by up to 25% during contract and currency.
What is the delivery address for goods under this tender in HP?
Delivery location is 136 OMC, Near Shongthong, Powari, Recongpeo, HP-172107. Pre-dispatch testing will confirm readiness; goods dispatched for consignee delivery only after clearance from the inspection process.
What standards or certifications are required for Army vendor-code bids?
The provided data does not specify standards; bidders should prepare onboarding docs and be ready for inspection-based acceptance. Verify any locally required certifications during bid submission and align with the Army's vendor-code process.
What are the key eligibility criteria for this Indian Army tender in 2026?
Eligibility emphasizes vendor-code creation capability, ability to coordinate with designated inspection agencies, and submission of PAN, GSTIN, Cancelled Cheque, and EFT Mandate. No explicit turnover or experience figures are stated in the data; ensure compliance with pre/post-inspection requirements.
How to participate in the Army procurement from recongpeo HP?
Participants must submit onboarding documents (PAN, GSTIN, EFT Mandate), be prepared for pre-dispatch/post-receipt inspections, and adhere to the option clause on quantity and timelines. Ensure delivery address accuracy and readiness for potential inspection charges borne by the Buyer.
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Documents 4
GeM-Bidding-8789557.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS