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Department Of Agriculture Cooperation And Farmers Welfare Desktop Computer & Office Suite Software Tender Faridabad Haryana 2026 ISO 9001

Bid Publish Date

30-Jun-2026, 12:25 pm

Bid End Date

11-Jul-2026, 1:00 pm

EMD

₹1,20,000

Location

FARIDABAD , HARYANA
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Progress

Issue30-Jun-2026, 12:25 pm
AwardPending
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Quantity

84

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • MAF submission mandatory for both desktop and office suite items
  • • On-site OEM warranty with service center requirement in the consignee state
  • • 25% quantity adjustment allowed during/after contract with specified delivery time logic
  • • Office Suite licensing, 5-year patch/update declaration by OEM
  • • End-to-end scope: Supply, Installation, Testing and Commissioning
  • • Cloud storage provision included with Office Suite package

Categories 1

SOFTWARE

Tender Overview

The Department Of Agriculture Cooperation And Farmers Welfare in FARIDABAD, HARYANA invites bids for Entry and Mid Level Desktop Computers and Office Suite Software (V3). The procurement includes supply, installation, testing and commissioning of the computers with a potential EMD of ₹120,000. Key features include on-site OEM warranty, cloud storage, and a proprietary office suite with patch updates. The scope emphasizes OEM declarations for five years of patches and version updates, ISO 9001 certification, and a robust service center footprint within the state. An option clause allows quantity adjustments up to 25% during and after contract award, with delivery timelines tied to the last delivery order date. Unique aspects include mandatory MAF submissions and maintenance of end-user support matrices. This tender targets vendors capable of full lifecycle support from supply to installation and ongoing software updates.

Technical Specifications & Requirements

  • Product category: Desktop computers with pre-loaded operating system by the Desktop OEM.
  • Processor information implied (category: PROCESSOR) for computer type and processor number.
  • Memory: RAM capacity to be installed (spec not fixed).
  • Storage: SSD and HDD capacities to be provided (exact GB not disclosed).
  • Monitor: Availability and screen size to be specified by bidder.
  • Warranty: On-site OEM warranty specified in years (exact duration not listed).
  • Software: Office Suite proprietary with cloud storage; OEM must declare 5-year patch and version updates.
  • Lifecycle: Office Suite support years and upgrade options cited as 0 if not provided.
  • Certifications: ISO 9001 certification required for bidder or OEM.
  • Service: Functional service center in the consignee’s state or establishment within 30 days of award; dedicated toll-free support; escalation matrix.
  • Additional: 25% quantity option, GST considerations, and non-obsolescence requirement (min 5 years life).

Terms, Conditions & Eligibility

  • EMD: ₹120,000.
  • Delivery: Terms permit increased/decreased quantity up to 25% with delivery time adjusted per option formula.
  • Certification: ISO 9001 certification mandatory for bidder or OEM.
  • MAF: Mandatory for both items; OEM declaration required for 5 years of patches/updates.
  • Service: State-wide service center or establishment within 30 days; toll-free support and escalation matrix required.
  • Financials: Bidders must demonstrate sound financial standing; no liquidation or bankruptcy.
  • Warranty: On-site OEM warranty; installation, testing and commissioning included.
  • Compliance: Bidder must ensure products are not obsolete with at least 5 years market life remaining.
  • GST: Bidder bears GST; reimbursement policy described but not fully specified.

Key Specifications

  • Desktop computer with OS pre-installed by OEM

  • Exact RAM capacity to be provided (not specified)

  • SSD and HDD capacities to be provided (not specified)

  • Monitor availability and screen size to be stated by bidder

  • On-site OEM warranty period to be defined in years

  • Office Suite (proprietary) with cloud storage

  • 5-year patch and version updates declaration by OEM

  • Cloud storage provision (in GB) to be stated

  • ISO 9001 certification mandatory

  • Functional Service Centre in state or established within 30 days

Terms & Conditions

  • EMD of ₹120,000 required with bid submission

  • Delivery quantity may vary by ±25% with calculation-based timeline

  • OEM must declare 5-year patch and version updates for Office Suite

Important Clauses

Payment Terms

GST payable by bidder; payment released upon submission of service evidence and completion of acceptance testing.

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period calculated by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

LD/penalties apply for late delivery; amounts tied to contract terms (not specified in data).

Bidder Eligibility

  • Not under liquidation or bankruptcy; valid undertaking

  • 5+ years remaining market life for offered products

  • Presence of ISO 9001 certification for bidder or OEM

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Entry and Mid Level Desktop Computer (Q2) , Office Suite Software (V3) (Q2)

Authority Records

MINISTRY OF AGRICULTURE AND FARMERS WELFAREAGRICULTURE COOPERATION AND FARMERS WELFARE DEPARTMENT

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Documents 5

GeM-Bidding-9497694.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 58.1 - 63 (22.87" - 24.8")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates of similar supply

4

Financial statements (latest 3 years)

5

EMD submission proof (payment receipt or bank guarantee)

6

Technical bid documents and product data sheets

7

OEM authorization/dealer certificates

8

MAF documents for both items

9

ISO 9001 certificate (bidder or OEM)

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for desktop computers tender in Faridabad 2026

To bid in Faridabad, ensure ISO 9001 accreditation, submit MAF for both items, provide EMD ₹120,000, and include OEM patch/update declarations for five years. Prepare GST, PAN, financials, and service-center details within 30 days of award. Follow the scope: supply, installation, testing, commissioning.

What documents are required for the Office Suite software tender in Haryana

Documents include GST certificate, PAN, bidder/OEM authorization, MAF for patches, ISO 9001 certificate, financial statements, and experience certificates. Submit data sheets for the proprietary Office Suite, cloud storage details, and a service center establishment plan in Haryana within 30 days.

What are the technical specs for the desktop computer procurement in Haryana

Key specs include OS pre-loaded by OEM, RAM capacity as specified by bidder, SSD and HDD capacities, and monitor availability with defined screen size. Include on-site warranty duration and a 5-year patch/update commitment from the OEM for the Office Suite.

What is the EMD amount for the Faridabad desktop tender 2026

The EMD amount is ₹120,000. Submit proof of payment or a bank guarantee with the bid. Ensure alignment with 25% quantity adjustment terms and the delivery schedule linked to original and extended delivery periods.

When is delivery expected after award for Faridabad procurement

Delivery begins after the last date of the original delivery order. If option quantity is exercised, additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What are the service support requirements for the Haryana bid

Bidder must have a functional service center in the state or establish one within 30 days of award. A dedicated toll-free support number and an escalation matrix are required for ongoing service and issue resolution.

Which certifications are mandatory for bidders for this procurement

Bidders must hold ISO 9001 certification for the bidder or the OEM. The OEM must provide MAF for both items and declare 5-year patch/update support for the Office Suite.

What license and licensing options apply to the Office Suite

The Office Suite must be a proprietary package with cloud storage. The vendor must declare the licensing option and provide details on renewals, along with 5-year support commitments and patch/update coverage from the OEM.

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