Entry and Mid Level Laptop - Notebook
General Administration
SOUTH 24 PARGANAS, WEST BENGAL
Posted:
20 February 2025
Closed:
3 March 2025
GEM
GEM
N/A Tender for Entry and Mid Level Laptop Procurement Bhubaneswar Odisha 2026 - i5, 24GB RAM, 512GB SSD, Windows 11, 15.6" Display
Bid Publish Date
10-Jul-2026, 8:35 pm
Bid End Date
20-Jul-2026, 9:00 pm
Progress
Issue10-Jul-2026, 8:35 pm
AwardPending
Quantity
6
Bid Type
Two Packet Bid
Tender Overview
Organizational context unavailable; this tender seeks an entry and mid level laptop procurement for a location in Bhubaneswar, Odisha, with specific hardware and software requirements. The buyer’s ATC mandates inclusion of an i5 processor, 24GB RAM, 512GB SSD, and a 15.6" display. Required preloaded software includes Windows 11 and a 1-year antivirus subscription. Acceptable brands are Dell, HP, or Lenovo, with Quick Heal Antivirus. OEM authorization or authorized reseller status is mandatory. The contract covers installation, testing, commissioning, and operator training. The procurement scope emphasizes non-obsolescence with a minimum 7-year market life per OEM. The delivery address is Bhubaneswar Development Authority, Sachivalay Marg, Bhubaneswar, Odisha, 751030.
Key differentiators include strict brand and software requirements, onsite warranty, and mandatory OEM certifications. The bid must align to the ATC’s scope: supply, install, test, commission, and operator training, with an emphasis on local supplier eligibility. This opportunity requires readiness for rapid deployment and adherence to specified hardware and software configurations.
Technical Specifications & Requirements
- i5 Processor from the listed OEMs
- In-built graphics: 4GB minimum
- RAM: 24GB (expandability implied by 24GB build)
- Storage: 512GB SSD
- Display: 15.6" / 39.6 cm or larger diagonal
- Operating System: Windows 11 pre-loaded
- Antivirus: 1-year subscription (Quick Heal preferred)
- Preloaded carry bag included
- OEM authorization required for Laptop and Antivirus
- Local supplier eligibility: preference for vendors with local presence
Terms, Conditions & Eligibility
- Delivery/Installation at Bhubaneswar Development Authority, Odisha
- Onsite warranty: 3 years; installation and commissioning included
- Authorizations: OEM authorization certificates with full contact details
- Delivery window to be confirmed; option to expand quantity up to 25% under contract terms
- Scop e: supply, installation, testing, commissioning, operator training, and statutory clearances (if any)
- Eligibility: local-based supplier preferred; ensure non-obsolescence (not End-of-Life for minimum 7 years)
- EMD and submission requirements as per bid document
Key Specifications
-
Product/service: Entry and Mid Level Laptop procurement
-
Quantity: not disclosed (scope permits 25% quantity variation)
-
Estimated value: not disclosed; contract-based pricing
-
Experience: OEM authorization and local supplier eligibility
-
Quality/standards: Windows 11 pre-loaded; antivirus subscription for 1 year
-
Delivery: installation and commissioning at Bhubaneswar address
-
Warranty: 3 years onsite
-
Brand: Dell, HP, or Lenovo; Quick Heal Antivirus
-
Documentation: OEM authorizations required for both laptop and antivirus
Terms & Conditions
-
EMD documentation required; vendor eligibility includes local base and OEM authorization
-
Delivery to Bhubaneswar Development Authority; installation included
-
Quantity may increase up to 25% during contract with adjusted delivery timing
-
3-year onsite warranty and 1-year antivirus subscription mandatory
Important Clauses
Payment Terms
Not specified in data
Delivery Schedule
Delivery period linked to original delivery order; option to extend with 30+ days minimum when quantity increases
Penalties/Liquidated Damages
Not specified in data
Bidder Eligibility
-
Must provide OEM authorization certificates for laptops and antivirus
-
Local supplier base preferred; evidence of local presence required
-
Not be declared end-of-life by OEM for at least 7 years of market life
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Khordha
Delivery Pincodes
751001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pradipta Pradhan | 751001,Bhubaneswar Development Authority (BDA), Akash Shova Building Pt. Jawaharlal Nehru Marg Bhubaneswar-751001 | Khordha | Odisha | 751001 | 6 | 15 | - |
Authority Records
MINISTRY OF HOUSING AND URBAN AFFAIRS
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 5
GeM-Bidding-9578711.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Motherboard | Security | FTPM 2.0, Discrete TPM 2.0 Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Home |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Memory | Number of DIMM Slots populated | 1 |
| Memory | RAM Expandability up to | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 38.1 to 40.63 (15 In to 15.99 In) |
| Display | Display Resolution (Pixels) | FHD- 1920x1080 Or higher |
| Display | Minimum Resolution of Webcam | HD-720p |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar laptop supply/projects
4
Financial statements / turnover evidence
5
EMD/Security deposit documentation
6
Technical bid documents showing compliance with i5, 24GB RAM, 512GB SSD, Windows 11, 15.6" display
7
OEM authorization certificates for Laptop and Quick Heal Antivirus
8
Authorized reseller/Distributor authorization details
9
Company profile and local presence evidence
10
Any additional certificates requested in ATC
Frequently Asked Questions
How to bid for Bhubaneswar laptop tender with OEM authorization?
Bidders must provide OEM authorization certificates for the laptops and antivirus, along with local presence evidence. Ensure Windows 11 pre-load and 3-year onsite warranty, 1-year antivirus, and Dell/HP/Lenovo options. Submit technical bid with exact RAM, storage, and display specs, plus installation plan.
What documents are required for the Odisha laptop procurement?
Submit GST, PAN, experience certificates for similar supply, financial statements, EMD, technical bid detailing i5 processor, 24GB RAM, 512GB SSD, 15.6" display, Windows 11, Quick Heal, and OEM authorization certificates for both laptop and antivirus.
What are the minimum hardware specifications for this bid?
Minimum specs include an i5 processor, 24GB RAM, 512GB SSD, 15.6" display, and Windows 11 pre-loaded. Additionally, include 4GB in-built graphics, 1-year antivirus, carry bag, and 3-year onsite warranty as per ATC guidelines.
When is the delivery timeline for Bhubaneswar installation?
Delivery schedule aligns with the original delivery order; quantity increases up to 25% allowed with a minimum delivery extension, calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a 30-day minimum if needed.
What brands are acceptable for this laptop tender in Odisha?
Preferred brands are Dell, HP, and Lenovo (Lenovo) with Quick Heal Antivirus; OEM authorizations must cover both the devices and antivirus software.
What warranty and post-installation support are required?
A 3-year onsite warranty is required for all laptops, with installation, testing, commissioning, and operator training included; ensure service coverage at the Bhubaneswar address under the contract.
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Documents 5
GeM-Bidding-9578711.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS