Indian Navy Air Conditioners and Desert Coolers Hiring Tender Event-Based 2025 – Tower & Split AC Procurement

Tender Overview

The Indian Navy invites bids for event-based hiring of air conditioning equipment, specifically Air Conditioner Tower AC and Split Air Conditioners, along with Desert Coolers. The procurement scope is service-based rather than a wholesale purchase, with an emphasis on temporary deployment for specific events. The process requires attendance at a pre-bid meeting and adherence to service-support clauses, including dedicated service centers in the consignee state, a toll-free support line, and an escalation matrix. The bid emphasizes quantity adjustments up to 25% before contract issuance and post-issuance within the same cap, indicating flexible deployment. While exact quantities and estimated value are not disclosed, the ATC highlights critical compliance elements, including certification uploads and financial stability undertakings, guiding bidders to prepare a robust, scalable solution.

Technical Specifications & Requirements

• Product categories: Air Conditioner Tower AC, Split Air Conditioners, and Desert Coolers for event-based deployment.
• Key operational clauses: quantity/duration can be adjusted up to 25%, pre-bid meeting mandatory, and service-support commitments required.
• Service infrastructure: office of service provider must be located in the state of the consignee; bidders must provide dedicated toll-free contact and a formal escalation matrix.
• Compliance & documentation: mandatory certificates and documents must be uploaded; bidders must prove financial standing (no liquidation or bankruptcy).
• Additional expectations: OEM/brand credibility, installation and post-installation servicing capabilities, and readiness for rapid deployment during events.
• Tender terms indicate emphasis on rapid response, warranty/AMC expectations, and clear communication channels for service events.

Terms, Conditions & Eligibility

• EMD/guarantee: not specified in available data; bidders should monitor for exact amount in ATC.
• Attendance: pre-bid meeting is mandatory; non-attendance results in rejection during technical evaluation.
• Service expectation: dedicated service center in consignee state, toll-free support, and escalation matrix required.
• Financial health: bidders must confirm no liquidation or bankruptcy; provide undertaking.
• Documentation: upload all certificates and documents called for in Bid Document/ATC; non-submission leads to rejection.
• Clause alignment: contract quantity/duration adjustments up to 25% before issuance; bidders must accept revised terms.