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GEM

Indian Army MS Office 2021 Pro/2024, Windows 11 Pro & Antivirus Procurement India 2026

Bid Publish Date

27-Jun-2026, 3:02 pm

Bid End Date

07-Jul-2026, 4:00 pm

EMD

₹35,000

Location

JHANSI , UTTAR PRADESH
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Progress

Issue27-Jun-2026, 3:02 pm
AwardPending
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Quantity

40

Category

MS Office 2021 Pro/ 2024

Bid Type

Two Packet Bid

Key Highlights

  • • Official organization: Indian Army (Department Of Military Affairs)
  • • Product scope includes: MS Office 2021 Pro/2024, Windows 11 Pro, Antivirus (1-year license)
  • • EMD amount clearly specified: ₹35,000
  • • Option clause allowing ±25% quantity adjustment at contract and during currency
  • • Trial version of software required before financial bid opening
  • • No BOQ items; indicates bundled software licenses rather than physical goods
  • • Delivery timing mechanics include minimum 30 days and extended period logic
  • • ATC clauses require compliance with bidder terms and OEM license authenticity

Categories 1

WINDOW

Tender Overview

Indian Army through the Department Of Military Affairs invites bids for MS Office 2021 Pro/2024, Microsoft Windows 11 Pro, and Antivirus for one year. The bid carries an EMD of ₹35,000. The contract contemplates flexible quantity adjustments of up to 25% at contracted rates and a delivery timeline that adapts to extended orders. A trial version of software must be provided before opening of financial bid, signaling a verification step prior to award. This procurement targets standardized productivity software and security protection for military personnel.

Technical Specifications & Requirements

  • Product categories: MS Office 2021 Pro/2024, Microsoft Windows 11 Pro, Antivirus (1-year license)
  • EMD: ₹35,000 due as part of bid submission
  • Quantity flexibility: purchaser may increase/decrease order by up to 25% of bid quantity during contract and currency period
  • Delivery timing: delivery period calculation based on original delivery period, with minimum 30 days for extended time; extension mechanics described in option clause
  • ATC requirement: trial software version must be provided before financial opening
  • BOQ: No items listed; implies a bundled software license procurement rather than a line-item build
  • Standards/compatibility: not specified beyond software product names; bidders should ensure OEM license terms and compatibility with government IT standards
  • Compliance: bidders must comply with the buyer’s option clause and delivery-time adjustments

Terms, Conditions & Eligibility

  • EMD: ₹35,000 in eligible form per tender terms
  • Delivery terms: adjustable with up to 25% quantity variation; delivery period aligned to extended period rules
  • Trial requirement: supply a trial version prior to financial bid opening
  • Submission notes: comply with Buyer Added Terms and ATC clauses; ensure licenses are genuine OEM products
  • Warranty/Support: not explicitly stated; bidders should infer standard vendor support for 1-year antivirus and software licenses
  • Payment terms: not specified; align with government procurement norms and contract terms
  • Documentation: prepare standard GST, PAN, company credentials, and software license proofs per terms

Key Specifications

  • Software licenses: MS Office 2021 Pro/2024

  • Operating system: Microsoft Windows 11 Pro

  • Security: Antivirus license for one year

  • EMD: ₹35,000

  • Delivery flexibility: up to 25% quantity variation

  • Trial: provide software trial version before financial bid opening

Terms & Conditions

  • EMD of ₹35,000 required with bid submission

  • Quantity may be increased/decreased by up to 25% during contract

  • Trial software must be provided before opening of financial bid

Important Clauses

Payment Terms

Not specified; bidders should propose terms consistent with government procurement and contract awarding.

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time computed as (Increase quantity/Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in data; bidders should assume standard LDs per contract and government norms

Bidder Eligibility

  • Vendor must be able to supply genuine OEM licenses for MS Office and Windows 11 Pro

  • Proven track record in government software licensing

  • Financial capacity to handle ₹35,000 EMD and license procurement

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

MS Office 2021 Pro/ 2024 , Microsoft Window 11 Pro , Antivirus for one year

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

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Documents 5

GeM-Bidding-9417384.pdf

Main Document

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for software licensing and government procurements

4

Financial statements (audited if available)

5

EMD submission proof (₹35,000) via demand draft or online payment

6

Technical bid documents and OEM authorizations (software vendors)

7

Proof of antivirus license supplier authorization and Windows license authenticity

Frequently Asked Questions

How to bid for MS Office 2021 Pro/2024 tender in India?

Bidders should submit GST, PAN, experience certificates, financials, and EMD ₹35,000. Provide OEM authorizations and technical compliance for MS Office, Windows 11 Pro, and antivirus licenses. Include trial version before financial bid opening and adhere to the 25% quantity extension clause.

What documents are required for Indian Army software procurement?

Submit GST registration, PAN, company credentials, audited financial statements, EMD proof of ₹35,000, OEM authorization letters, software license proofs, and antivirus license details. Provide trial software as mandated prior to financial bid opening.

What are the delivery terms for quantity variation in this tender?

The buyer may adjust quantity by up to 25% of bid quantity at contract placement and during currency at contracted rates. Delivery period follows last date of original order with minimum 30 days for extended time, per option clause.

What is the EMD amount for this procurement and how to pay it?

EMD is ₹35,000. Submit via registered online payment or demand draft as per government tender norms, ensuring alignment with the ATC and terms to prevent disqualification.

What is required before opening the financial bid in this tender?

Provide a trial version of the software before financial bid opening. Ensure all OEM licenses are authentic, and include sufficient license proofs for MS Office, Windows 11 Pro, and antivirus for one year.

Which software licenses are included in this Indian Army tender 2026?

Bundled licenses include MS Office 2021 Pro/2024, Microsoft Windows 11 Pro, and a one-year Antivirus license. Vendors should supply genuine OEM licenses with appropriate licensing terms and government compliance.

What happens if the quantity increases during contract execution?

If quantity increases up to 25%, total contract value adjusts to the same per-unit rate. Delivery timelines extend based on the option clause formula, with a minimum extension of 30 days.

Are trial versions allowed to be used post bid for approval?

Trial versions must be provided before financial bid opening; continued use depends on OEM licensing terms and government procurement policies after award, ensuring seamless deployment of MS Office, Windows 11 Pro, and antivirus licenses.

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