Mahanadi Coalfields Limited Voltas ACs Comprehensive AMC Tender 2026 - 10 Nos Air Conditioner CMC 4 Years

Tender Overview

Mahanadi Coalfields Limited (Coal India Limited) invites bids for a Comprehensive Maintenance Contract (CMC/AMC) of 10 Voltas air conditioners across the site for a period of 4 years. The estimated contract value is ₹538,080 with an EMD of ₹6,800. The procurement includes service and support for pre-owned units, with a requirement to provide an escalation matrix and adherence to purchase preference for MSEs. The contract terms allow a scope variation of up to 25% for either quantity or duration. The bidder must ensure compliance with contract terms, subcontract restrictions, and joint liability for performance. This opportunity is configured for service providers offering Voltas OEM maintenance and requires a formal submission with relevant certificates and authorizations.

Technical Specifications & Requirements

• Product/Service: Comprehensive AMC/CMC for Voltas air conditioners (pre-owned units)
• Quantity: 10 units to be serviced under 4-year term
• Estimated Value: ₹538,080; EMD: ₹6,800 (DD acceptable per terms to IB Valley Area, MCL)
• Standard/Compliance: Service & escalation framework required; bidder to upload relevant certificates and OEM authorizations; MSE purchase preference applies with matching/within 15% of L-1 margin per policy
• Delivery/Execution: Maintenance during contract period with ongoing service support; explicit escalation matrix of service numbers must be provided
• Special Clauses: 25% quantity/duration option; no assignment or subcontracting without prior written consent; salary/wages payment disclosure clause for deployed staff
• Documentation: Ensure all bid certificates and documents sought in ATC are uploaded

Terms, Conditions & Eligibility

• EMD: ₹6,800; payment via DD or online as per terms
• Purchase Preference: MSEs eligible if manufacturer of offered product or service provider for services; match/L-1 within 15% margin may be awarded 100% of value to MSE
• Escalation Matrix: Provide service support contact numbers
• Subcontract/Assignment: Prohibition without prior written consent; liability remains with primary bidder
• Payment Terms: Salaries/wages of deployed staff must be paid by the service provider to comply with statutory documents; buyer payments follow submission of required documentation
• Submission: Upload all certificates/documents sought in bid/ATC; EMD/PBG forms may be used as per terms