Indian Army Department Of Military Affairs M4 Chip Smart Laptop Tender 2025 – ISI/AAA/TRTL Standards and EMD 14160

Tender Overview

Organization: Indian Army (Department Of Military Affairs). The procurement scope covers M4 Chip Smart Laptop / Smart Window Laptop devices for military use, with an EMD of ₹14,160 and no BOQ items listed. The tender emphasizes data-sheet verification, End User Certificate alignment, and non-obsolescence with a minimum three-year market life from OEM. Bidders must demonstrate prior regular supply to Central/State Govt bodies for similar products over a 3-year window. The terms include an option clause allowing up to 25% quantity variation at contract rates, and GST handling per actual applicability. Unique features include Data Sheet verification, EFT Mandate submission, and End User compliance with buyer formats. This is a government procurement in India for defense equipment, requiring robust supplier credentials and delivery discipline.

Technical Specifications & Requirements

• Product: M4 Chip Smart Laptop / Smart Window Laptop
• EMD: ₹14,160 as bid security
• Experience: Minimum 3 years of consistent govt supplies in the same category
• Data Sheet: Mandatory upload; must match offered specs; mismatches rejected
• End User Certificate: Provided in buyer format if requested
• Documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
• GST: Bidder to determine GST applicability; reimbursement as actuals or of quoted rate, whichever is lower
• Delivery Terms: Option clause allows 25% variation; delivery period aligned with original delivery period; extended time computed as (increased quantity / original quantity) × original period, minimum 30 days
• Warranty/Support: Not explicitly specified; responsiveness implied by terms
• Eligibility: OEM or authorized reseller with govt supply track record

Terms, Conditions & Eligibility

• EMD: ₹14,160; payment terms not specified; GST to be claimed per actuals
• Experience: 3 years govt/PSU supply history for similar products; primary product in bunch bids must meet criterion
• Documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate; data sheet alignment mandatory
• Delivery & Extension: Option to increase quantity by up to 25%; delivery timeline based on last delivery order date with minimum 30 days extension
• End User: End User Certificate offered in Buyer format if requested
• Obsolescence: Bid must avoid products deemed end-of-life by OEM within residual market life
• Data Sheet: Must be uploaded and consistent with bid
• GST: Implementer bears GST applicability; reimbursement per actual or applicable lower rate
• Bidder Status: Not in liquidation or bankruptcy; must upload undertaking