Indian Army Gurudaspur Punjab Voltas 1.5 Ton Window AC Tender 2026 – ISI/AAA/TRTL Style Specs

Tender Overview

Organization: Indian Army (Department Of Military Affairs) seeks procurement of Voltas 1.5 TON WINDOW AC, with 4KW stabilizer and ancillary items including installation, call bell, and A4 paper at the Gurudaspur, Punjab location. Estimated value and EMD are not disclosed. The BoQ lists 5 items but specifics are not provided, indicating a bundled equipment and installation scope. A key differentiator is the explicit option clause allowing ±25% quantity variation during and after contract awards, with delivery time adjustments tied to original delivery periods. The process anticipates advance sample approvals post-award and pre-dispatch inspection. This tender emphasizes compliance with post-award inspection, and a structured two-stage readiness for shipment. Unique aspects include buyer-led pre-dispatch testing and potential quantity adjustments during contract execution to accommodate operational needs.

Technical Specifications & Requirements

• Product name & scope: Voltas 1.5 TON WINDOW AC system with 4KW stabilizer (170 UP), integrated installation, and associated accessories (call bell, A4 paper).
• Inspection & testing: Pre-dispatch inspection at seller premises; external lab charges borne by buyer; internal testing facilities provided by seller at no cost; 7-day readiness window for inspection notification; extension for inspection delays to be regularised without Liquidated Damages.
• Sample approval: Advance sample approval required before bulk manufacturing; post-award, supplier to coordinate sample submission to buyer-nominated inspection agency.
• BoQ status: 5 items in BoQ with unspecified quantities, implying a bundled requirement around AC unit, stabilizer, installation, and incidental items.
• Delivery framework: Option to increase/decrease quantity up to 25% at contract rates; delivery period calculations linked to original delivery period with minimum 30 days; extension provisions described.

Terms, Conditions & Eligibility

• EMD/Performance: EMD amount not disclosed; terms allow up to 25% quantity variation with contract-rate adjustments.
• Delivery timeline: Delivery period determined from the last date of original delivery order; additional time formula provided; minimum 30 days upheld for extended delivery.
• Inspection regime: Pre-dispatch inspection at seller premises; external agency charges borne by buyer; seven-day inspection readiness window; timely email coordination required.
• Sample process: Advance sample approval required prior to bulk manufacture; seller to inform buyer promptly for sample submission.
• Documentation: Explicit seller responsibilities for notifying readiness and coordinating with inspection bodies; rejection rights retained by consignee; no mention of DDP/B2B terms.