GEM

Urban Development Department CCTV Procurement Kolhapur Maharashtra 2025 – Camera, Video Recorder, HDD, Switch & Rack Standards

Bid Publish Date

01-Dec-2025, 4:27 pm

Bid End Date

22-Dec-2025, 6:00 pm

Location

KOLHAPUR , MAHARASHTRA

Latest Corrigendum Available

Progress

Issue01-Dec-2025, 4:27 pm
Corrigendum16-Dec-2025
AwardPending
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Quantity

70

Category

Camera for CCTV System (V3)

Bid Type

Two Packet Bid

Categories 8

NETWORKING RACK CITY SURVEILLANCE NETWORKING EQUIPMENTS SURVEILLANCE EQUIPMENTS CAMERA NETWORKING CCTV SYSTEM VIDEO RECORDER

Tender Overview

Urban Development Department invites bids for a comprehensive CCTV ecosystem comprising Cameras for CCTV System (V3), Video Recorder (V2), Surveillance Hard Disk (Q2), Networking/Server Rack (Q2), Television (TV) (V2) and Layer 2 Access Switch (V2), targeted across Kolhapur, Maharashtra. The scope covers procurement of core security hardware for surveillance infrastructure, with multi-location deployment at seven delivery sites in Kolhapur. The bid emphasizes up-to-date hardware lifecycle (not obsolete) and adherence to integrity pact requirements. The package signals a turnkey security solution, including delivery, installation and commissioning as potentially covered under scope. Key differentiators include multi-item CCTV stack and on-site OEM warranty considerations. This tender supports government CCTV modernization under municipal security enhancements.

Technical Specifications & Requirements

  • Category scope: CCTV cameras, video recorders, surveillance HDDs, network/server racks, televisions, and Layer 2 switches
  • Specifications covered: Capacity (TB), Workload Rating (TB/year), Warranty (years), Type of Switch, Technology, Number of 1G Copper Ports, Multi-Gigabit Support, Redundant Power supply (from day one), On Site OEM Warranty
  • Delivery footprint: 7 delivery/installation sites in Kolhapur city, Kolhapur district
  • Compliance cues: Ensure non-obsolete products with 1+ year residual market life and Malicious Code Certificate submission
  • Quality/eligibility: GST considerations and Integrity Pact compliance; prior govt/PSU supply experience required

Terms, Conditions & Eligibility

  • Delivery & quantity flexibility: Option to increase/decrease quantity by up to 25% during contract and extended delivery periods; delivery period alignment to last date of original/extended order
  • Delivery locations: Seven Kolhapur sites; installation and commissioning if scope includes service
  • Experience requirement: Manufacturer or OEM via reseller must have supplied similar CCTV category products to govt bodies for at least 1 year before bid opening; provide contracts as evidence
  • Documentation: GST registration, PAN, experience proof, financials, EMD (if applicable), Malicious Code Certificate, Integrity Pact upload
  • GST & pricing: GST payable by bidder; reimbursement as actuals up to quoted rate
  • Integrity & security: Mandatory Integrity Pact and Malicious Code certification to be uploaded with bid

Key Specifications

  • CCTV cameras: part of scope with unspecified capacity/megapixel details

  • Video Recorder (V2): unspecified bitrate/formats

  • Surveillance Hard Disk (Q2): capacity and RPM unspecified

  • Networking/Server Rack (Q2): rack size and mounting standards not stated

  • Television (TV) (V2): display size/specs not provided

  • Layer 2 Access Switch (V2): switch type, ports, PoE not specified

  • On Site OEM Warranty: on-site warranty requirement mentioned but not quantified

  • Redundant Power supply (from day one): required but not quantified

Terms & Conditions

  • Qty flexibility up to 25% during and after contract with extended delivery time rules

  • Delivery to 7 Kolhapur locations; installation/commissioning may be included

  • Bidder must avoid obsolete products with at least 1 year remaining life

  • GST handling as per actuals; Integrity Pact and Malicious Code certificate required

  • Experience with govt/PSU procurement for similar CCTV products required

Important Clauses

Payment Terms

GST payable by bidder; re-imbursement based on actuals or quoted rate; no explicit advance mentioned

Delivery Schedule

Delivery quantity adjustments permissible; delivery period linked to last delivery order date with minimum 30 days extension rule

Penalties/Liquidated Damages

Not explicitly stated; implied LDs would apply per contract terms for late delivery

Bidder Eligibility

  • Regular manufactured and supplied similar CCTV category products to Central/State Govt or PSU for at least 1 year before bid opening

  • Provide relevant contracts showing quantity delivered in each year

  • OEM authorization if bidding through resellers; compliance with Integrity Pact and Malicious Code certificate

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Specifications Capacity (TB) 4.0
Specifications Workload Rating (TB/year) 180
Specifications Warranty (Years) 3

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Required Documents

1

GST registration certificate

2

PAN card of bidder

3

Experience certificates showing govt/PSU supply history

4

Financial statements (audited preferred)

5

EMD submission documents (if applicable)

6

Technical bid documents and product specs

7

OEM authorization certificates (if bidding via channel partner)

8

Malicious Code Certificate

9

Integrity Pact signed copy

Corrigendum Updates

2 Updates
#1

Update

16-Dec-2025

Extended Deadline

22-Dec-2025, 6:00 pm

Opening Date

22-Dec-2025, 6:30 pm

#2

Update

11-Dec-2025

Extended Deadline

16-Dec-2025, 6:00 pm

Opening Date

16-Dec-2025, 6:30 pm

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

What documents are required for CCTV tender in Kolhapur Maharashtra 2025?

Bidders must submit GST registration, PAN, experience certificates of govt/PSU supply, financial statements, EMD (if applicable), technical bid and OEM authorizations. Additionally, upload Integrity Pact and Malicious Code Certificate. Ensure proofs cover at least one year of prior govt procurement experience. Prepare delivery site details for Kolhapur locations.

How to meet eligibility criteria for CCTV procurement by Urban Development Department Kolhapur?

Eligibility requires prior govt/PSU supply of similar CCTV products for 1 year before bid opening, with contract copies as evidence. Vendors must provide OEM authorization if bidding via partners, and sign the Integrity Pact. Ensure products are not obsolete and have at least 1 year market life remaining.

What are the delivery terms and location for Kolhapur CCTV items?

Delivery and commissioning are to seven Kolhapur city sites. The option clause allows a 25% quantity variation and extended delivery period based on calculated time, with a minimum of 30 days. Delivery timelines align with the last date of the original/extended order.

Which warranties or on-site support are expected for CCTV hardware in this tender?

On-site OEM warranty is required for the specified items, with the warranty period to be confirmed in the bid. Ensure coverage across cameras, DVRs, HDDs, switches, and racks; verify service terms with the OEM and include in the technical bid.

What are the key standards or certifications referenced for the CCTV scope?

The tender requires Malicious Code Certificate, Integrity Pact compliance, and prior govt procurement experience. While specific hardware standards like ISI/ISO are not listed, ensure devices are not end-of-life and have at least one year of market life remaining.

How does the 25% quantity option affect the bid and delivery schedule?

The purchaser may adjust quantities by up to 25% at contract award and during the currency of the contract. Delivery time scales proportionally, using (increased quantity ÷ original quantity) × original delivery period, with a minimum 30 days added in extended scenarios.

What is required to prove non-obsolescence of CCTV equipment in this bid?

Provide documentary evidence showing the primary products are not declared end-of-life by the OEM and have at least 1 year residual market life. Include contract copies and product lifecycle statements specifying model viability for 12+ months.

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