Panchayati Raj Department Bihar Chairs Tender 2025 – 25% Quantity Option, Delivery Terms

Bidders must submit standard bid documents (GST, PAN, experience certificates, financials) and demonstrate capability to handle up to 25% quantity variation at contracted rates. Ensure understanding of delivery timing: extension calculations are (Additional quantity ÷ Original quantity) × Original delivery period with a 30-day minimum. Include OEM authorizations if applicable.

Required documents include GST certificate, PAN card, 2-3 years of financial statements, experience certificates for similar chair supply, EMD documents per policy, technical bid, OEM authorization if needed, and company profile. Ensure signatory validity and cross-check against tender terms.

Delivery extension uses: Extended time = (Additional quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum of 30 days. The Purchaser may extend this duration up to the original delivery period during the option exercise; delivery starts from the last date of the original order.

Eligibility includes demonstrated capability to supply government chairs, compliance with procurement norms, and the ability to absorb quantity variation up to 25%. Provide past performance certificates for similar furniture supply and maintain financial stability with up-to-date GST and PAN.

Delivery starts after the last date of the original delivery order. If the option clause is invoked, extended delivery is calculated as per the mentioned formula, with a minimum 30-day extension and potential extension up to the original delivery period.

The tender data does not specify concrete standards; bidders should be prepared to provide standard furniture compliance or OEM certifications as applicable. In final documents, verify any ISI, BIS, or organization-specific standards requested by the purchasing department.

EMD details are not disclosed in the available data. Bidders should anticipate an EMD requirement per general government tender norms and be ready to submit valid security deposits along with bid submission as directed in the final tender documentation.

Plan for a 0–25% quantity increase/decrease at contracted rates. Build flexibility in production and logistics, ensure supplier lead times cover peak adjustments, and secure capacity with OEM partners. Include clear price stability clauses and delivery calendars in the technical bid.