GEM

Rural Development And Panchayat Raj Department Tamil Nadu Velore Tamil Nadu Desktop Computer, MFP Printer & UPS Tender 2026 ISO 9001

Q: When can quantity variation be exercised in this bid?

Up to **25%** variation in quantity can be exercised at contracted rates either at contract placement or during the currency of the contract, with delivery time adjustments calculated per clause minimum 30 days.

Q: What standards must bidders comply with for this Tamil Nadu tender?

Bidders must hold **ISO 9001** certification; comply with any IS/IEC performance metrics cited (e.g., ISO 24734 for printing); provide OEM documentation and service capabilities as required by the ATC and Corrigendum.

Bid Publish Date

23-Jun-2026, 5:44 pm

Bid End Date

03-Jul-2026, 6:00 pm

Location

VELLORE , TAMIL NADU

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Progress

Issue23-Jun-2026, 5:44 pm

AwardPending

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Quantity

Key Highlights

• Vendor must provide ISO 9001 certification and OEM/Authorized Seller confirmations
• Mandatory on-site warranty with possible extended warranty provisions
• New delivery/revision option: 25% quantity variation at contracted rates
• Service Centre requirement: functional center in each consignee state or establish within 30 days
• Specific product types: High End Desktop Computers, A4/Legal MFPs, Line Interactive UPS with AVR
• Technical scope includes Supply, Installation, Testing and Commissioning
• TPM on motherboard, factory pre-loaded OS, and IS/IEC performance metrics where applicable
• Import scenarios require Indian office for after-sales support and OEM certification

Tender Overview

Rural Development And Panchayat Raj Department Tamil Nadu seeks procurement of High End Desktop Computers, A4 and Legal Size Multifunction Printers (MFP), and Line Interactive UPS with AVR (V2) for delivery to VELLORE, TAMIL NADU 631001. Bid scope includes Supply, Installation, Testing and Commissioning of the listed IT equipment. The tender contemplates a flexible quantity option of up to 25% increase/decrease at contracted rates and a delivery window governed by the original order plus extended periods per option clause. The initiative emphasizes OEM support, on-site/extended warranties, and ISO 9001 certification for bidders. Unique tender aspects include mandatory service centre presence in the consignee state and vendor commitments to post-sale service infrastructure.

Technical Specifications & Requirements

Categories involved: High End Desktop Computers, A4 & Legal Size MFPs, Line Interactive UPS with AVR (V2)
Key specs to verify: Processor details, TPM on motherboard, factory pre-loaded OS, RAM capacity, primary/secondary storage, monitor availability and panel type, screen size, printer speed (ISO/IEC 24734), duplex printing, document feeder, main paper trays, connectivity, and on-site/extended warranty terms
Printing & scanning performance: ISO/IEC 24734 speeds for monochrome and color as applicable; auto duplexing; original document feeder specifics
Power & uptime: UPS rating in KVA, inverter technology/efficiency, minimum guaranteed battery backup time
Warranty & support: On-site warranty with optional extended warranty; service centre availability in each consignee state; OEM authorization where required
Standards & compliance: ISO 9001 certification required; OEM/authorisation for imported products with India-based after-sales support

Terms, Conditions & Eligibility

EMD/financial criteria: Turnover criteria stated as minimum average annual turnover over the last 3 completed financial years; documentary proof via audited statements or CA certificate
Delivery & scope: Bid price to include Supply, Installation, Testing and Commissioning
OEM & service: Imported products require registered Indian office for after-sales service; functional service centre in the state of each consignee location or establishment within 30 days of award; payments contingent on documentary evidence
Certifications: Bidder or OEM must hold ISO 9001; documents to be uploaded with bid; failure to provide may lead to rejection
ATC compliance: All terms apply as per bid document and any corrigenda; post-award service readiness required

Key Specifications

- Product scope: High End Desktop Computers, A4 & Legal Size MFPs, Line Interactive UPS with AVR (V2)
- Standards: ISO 9001; IS/IEC 24734 printing performance for MFPs where applicable
- Performance metrics: minimum speeds per ISO/IEC 24734; duplexing; document feeder types; main paper trays
- Power & warranty: UPS rating (KVA); on-site warranty; extended warranty options

Terms & Conditions

Quantity variation up to 25% of bid quantity at contract time
Turnover requirement with documentary proof for last 3 financial years
ISO 9001 certification mandatory; OEM/Authorized Seller with Indian after-sales presence
Service centres required in each consignee state or establish within 30 days
Supply, Installation, Testing and Commissioning included in bid
Delivery period aligned to original order; option period extended per clause

Important Clauses

Payment Terms

Payment terms aligned to delivery milestones; ensure documentary evidence for service centres and OEM certifications; contract may include advance/retention specifics per ATC

Delivery Schedule

Delivery period calculated from the last date of the original delivery order; additional time as per option clause with minimum 30 days

Penalties/Liquidated Damages

LD provisions to be applied as per ATC; specific LD rate to be confirmed in the bid document

Bidder Eligibility

Must demonstrate ISO 9001 certification (bidder or OEM)
Minimum average annual turnover in last 3 years as specified with audited evidence
Evidence of functional service centre or capability to establish in 30 days
OEM authorization for imported products with India-based after-sales support

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Bid To RA Enabled

Item Category

High End Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Line Interactive UPS with AVR (V2) (Q2)

Authority Records

RURAL DEVELOPMENT AND PANCHAYAT RAJ DEPARTMENT

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Bid Preparation GeM Registration Document Filing

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Documents 7

GeM-Bidding-9510618.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 5 Items

Item #1 Details

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Category	Specification	Requirement
PROCESSOR	Description of Stores	Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor make with Minimum 6 USB Port
PROCESSOR	Base Processor Number	AMD Ryzen 7 5700G, Intel Core i7 12700, NA for Higher Processor Or higher
PROCESSOR	Higher Processor Number	NA for Base Processor, AMD Ryzen 7 PRO 5750G, AMD Ryzen 7 8700GE, AMD Ryzen 7 PRO 8700GE, AMD Ryzen 7 8700G, AMD Ryzen 7 PRO 8700G, AMD Ryzen 9 PRO 7945, AMD Ryzen 9 7900X3D, AMD Ryzen 9 7950X3D Or higher
MOTHERBOARD	Trusted Platform Module	Discrete TPM 2.0
OPERATING SYSTEM	Factory Pre-loaded Operating System	Window 11 Professional
MEMORY (RAM)	RAM Size (Memory Card/Module) (in GB) (Capacity to be Installed in the System)	16, 32, 64 Or higher
STORAGE	Primary Storage Capacity (in GB)	1024, 2048 Or higher
STORAGE	Availability of Secondary Storage	NVME - SSD Or higher
STORAGE	Secondary Storage Capacity (in GB)	512.0 Or higher
Monitor	Availibility of Monitor	Yes as per IS 13252 (Part 1)
Monitor	Panel Type	In Plane Switching (IPS)
Monitor	Screen Size (in CMs)	53.1 - 58 (20.91" - 22.83"), 58.1 - 63 (22.87" - 24.8")
WARRANTY	On Site OEM Warranty (In year)	3, 4, 5 Or higher

Item #2 Details

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Category	Specification	Requirement
General Product Information	Description of Stores	A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information	Printing Technology	Electrophotography/Xerography (Laser/LED)
General Product Information	Type of Printing	Monochrome (Black), Colour Or higher
General Product Information	Availability of Fax	Yes
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs	40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs	Not Applicable Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs	Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs	Not Applicable Or higher
Duplexing & Copying Features	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
Document and Paper Handling	Original Document Feeder Type (For Scanning and Copying)	Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling	Number of Main Paper Tray	1, 2, 3, 4 Or higher
Connectivity and Reliability	Connectivity	USB Port, Ethernet Port, Wi-Fi
Certification and Warranty	On Site Warranty (in Year)	1 Or higher
Certification and Warranty	Extended Warranty (in Years) over and above standard warranty	0, 1, 2, 3, 4 Or higher

Item #3 Details

View Catalog

Category	Specification	Requirement
General Product Information	Description of Stores	A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information	Printing Technology	Electrophotography/Xerography (Laser/LED)
General Product Information	Type of Printing	Monochrome (Black), Colour Or higher
General Product Information	Availability of Fax	No
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs	25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs	Not Applicable Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs	Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs	Not Applicable Or higher
Duplexing & Copying Features	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
Document and Paper Handling	Original Document Feeder Type (For Scanning and Copying)	Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling	Number of Main Paper Tray	1, 2, 3, 4 Or higher
Connectivity and Reliability	Connectivity	USB Port, Ethernet Port, Wi-Fi
Certification and Warranty	On Site Warranty (in Year)	1 Or higher
Certification and Warranty	Extended Warranty (in Years) over and above standard warranty	0, 1, 2, 3, 4 Or higher

Item #4 Details

View Catalog

Category	Specification	Requirement
General Product Information	Description of Stores	A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information	Printing Technology	Inkjet
General Product Information	Type of Printing	Colour Or higher
General Product Information	Availability of Fax	No
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs	Not Applicable Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs	10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs	Not Applicable Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs	5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54 Or higher
Duplexing & Copying Features	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
Document and Paper Handling	Original Document Feeder Type (For Scanning and Copying)	Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling	Number of Main Paper Tray	1, 2, 3, 4 Or higher
Connectivity and Reliability	Connectivity	USB Port, Wi-Fi
Certification and Warranty	On Site Warranty (in Year)	1 Or higher
Certification and Warranty	Extended Warranty (in Years) over and above standard warranty	0, 1, 2, 3, 4 Or higher

Item #5 Details

View Catalog

Category	Specification	Requirement
GENERIC	UPS Rating (in KVA)	1.0, 1.5, 2.0, 3 Or higher
GENERIC	Inverter Technology	MOSFET-PWM
GENERIC	Inverter Efficiency (in %)	60% or better, 70% or better Or higher
GENERIC	Minimum Guaranteed Battery Backup Time (in Minutes) at Full Load	15, 30, 60, 90, 120, 180, 240 Or higher

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Historical Data

Required Documents

GST registration certificate

Permanent Account Number (PAN) card

Audited financial statements or CA certificate showing turnover

ISO 9001 certification proof (bidder or OEM)

OEM authorization letter (for branded/imported products)

Technical bid documents and compliance certificates

Evidence of functional Service Centre or plan to establish within 30 days

EMD submission proof (amount/format as specified in ATC)

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for tender in Velore Tamil Nadu for IT equipment?

To bid in Velore, Tamil Nadu, ensure you meet ISO 9001 certification, provide audited turnover for last 3 years, and secure OEM authorization for imported items. Submit GST, PAN, service centre proof, and EMD as per ATC; include Supply-IST-Commissioning scope.

What documents are required for Tamil Nadu RDPR procurement?

Submit GST certificate, PAN, audited financials or CA certificate showing turnover, ISO 9001 certificate, OEM authorization, proof of service centre, technical bid and EMD documentation. Ensure all documents reflect the latest regulatory standards and bid conditions.

What are the technical specifications for MFPs in this tender?

MFPs must support A4/Legal printing with ISO 24734 speeds, auto duplexing, original document feeder, multiple paper trays, and USB/Network connectivity; verify that the unit supports on-site warranty and any required extended warranty options per ATC.

What is the scope of supply for this Tamil Nadu procurement?

Scope includes Supply, Installation, Testing and Commissioning of High End Desktops, A4/Legal MFPs, and Line Interactive UPS with AVR, with accompanying service centre and post-sale support requirements, per the ATC and Corrigenda.

What are the turnover requirements for bidders in this tender?

Bidder must show minimum average annual turnover for the last 3 financial years, ending 31st March of the previous year, supported by audited balance sheets or CA certificates; if the company is under 3 years old, turnover for completed years applies.

How do warranty terms apply to imported products in this tender?

Imported products require OEM or authorized seller with registered Indian office for after-sales support; on-site warranty terms apply; service centre must be functional in the consignee state or established within 30 days of award.

When can quantity variation be exercised in this bid?

Up to 25% variation in quantity can be exercised at contracted rates either at contract placement or during the currency of the contract, with delivery time adjustments calculated per clause minimum 30 days.

What standards must bidders comply with for this Tamil Nadu tender?

Bidders must hold ISO 9001 certification; comply with any IS/IEC performance metrics cited (e.g., ISO 24734 for printing); provide OEM documentation and service capabilities as required by the ATC and Corrigendum.

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Documents 7

GeM-Bidding-9510618.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Rural Development And Panchayat Raj Department Tamil Nadu Velore Tamil Nadu Desktop Computer, MFP Printer & UPS Tender 2026 ISO 9001

Key Highlights

Tender Overview

Technical Specifications & Requirements

Terms, Conditions & Eligibility

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Additional Tender Data

Commercial Details

Authority Records

BID & GeM Expert Consultancy

Documents 7

GeM-Bidding-9510618.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

CATALOG-Specification-5

GEM General Terms and Conditions Document

Past Similar Tenders (Historical Results)

Odisha Water Resources Department Bhubaneswar Desktop Computers, A4/Legal MFPs & Line Interactive UPS Tender 2026

Entry and Mid Level Desktop Computer,A4 and Legal Size Multifunction Printer (MFP),Line Interactive

Entry and Mid Level Desktop Computer,A4 and Legal Size Multifunction Printer (MFP),Line Interactive

Entry and Mid Level Desktop Computer,A4 and Legal Size Multifunction Printer (MFP),Line Interactive

Odisha Emunicipality Housing And Urban Development Department Desktop Computers, A4 MFPs, UPS Tender 2026

Technical Specifications 5 Items

Item #1 Details

Item #2 Details

Item #3 Details

Item #4 Details

Item #5 Details

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Required Documents

Frequently Asked Questions

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Unlock Tender Documents

Documents 7

GeM-Bidding-9510618.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

CATALOG-Specification-5

GEM General Terms and Conditions Document

Documents

Unlock All Documents

GeM-Bidding-9510618.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

CATALOG-Specification-5

GEM General Terms and Conditions Document